AGENDA: 1. Call to Order 2. Adopt Agenda 3. Approve meeting minutes from SGM 4. Welcome & Presidents Message 5. First call for Nominations to the Board 6. Communication 7. Bylaw Changes 8. Review of Policies 9. Rules and Regulations 10. Boat Yard 11. Park Manager 12. Amend- see below 13. Second call for Nominations to the Board 14. Volunteer / Social – Vacant! 15. Water Engineer Report- Jingles – Amended from distributed agenda 16. Treasurer’s Report 12. Power /Electrical System Update/Vote - amend to place with Treasurers Report as pertains to ◦ fees 17. Resort Village of Wakaw Lake 18. Third call for nominations 19. Other: a) General Suggestions, comments. 20. Adjourn meeting- Let’s go Riders!!
As per meeting minutes posted on website all summer!! http://www.poplarbeach.ca/html/resources/meeting_minutes/2014 _Meeting_Minutes/index.cfm
Jeff Harris Site 41 (Yes, we know he is a little off balance to take this on this job… lol)
Nadine Schueller (Past President -Term Ends 2015) Jeff Harris (President Term Ends 2016) Stan Jackson (Member at Large-Term Ends 2015) Doug Andreen (Vice-President – Term Ends 2014) Marion Fetter (Treasurer-Term Ends 2016) Kathy Wiesner (Secretary-Term Ends 2016) Cyndee Boos (Communications-Term Ends 2016) Shelly Weiman ( Member at Large- Term Ends 2016) Julie Ann Lechman (Member at Large-Resigned 2014) Sally Flodell (Member at Large – Resigned 2014) Ben Doucette (Member at Large- 2015)
First Call for Nominations to the Board ◦ Doug Andreen -Let His name Stand to be re-elected into Member – at – large position
Communication is Critical Email and Website is most efficient Add PBOCOC to Safe Send or check junk mail Please update us if information has changed Exclusive Use Agreements- we MUST have a copy on file or you do not have legal use of your site. 18 members missing paperwork (down from 26 last year) Many new members that we do not have new information on, please introduce yourself to neighbor and send them our way!
Current Bylaw: DIVISION FOURTEEN AMENDMENTS TO BYLAWS 14.1 Amendments: The Directors may, by special resolution of a 75% majority, make, amend, or repeal any bylaws that regulate the activities and affairs of the Corporation. What this means: Currently, the Board with a 75% vote could change bylaws without members input or knowledge. How we would like it to read: DIVISION FOURTEEN AMENDMENTS TO BYLAWS 14.1 Amendments: These Bylaws may be amended only by majority vote of members taken on a Special Resolution at a General Meeting. 14.2 A copy of the proposed amendments shall be sent to all members no less than twenty-one (21) days prior to the General Meeting.
The Board made a Blue Binder to help our executive manage the park We are adding policies into our Blue Books Most are policies that are old, but not officially written down in one spot, such as Boat compound is for boat storage only Includes things like Board duties and responsibilities and expense re- imbursements are board level Will review at Spring SGM in more detail
Addition : 16.6 under Section 16 Development: To read: Railway Ties: The PBCOC acknowledges the fact that some materials such as creosote railway ties (for soil shoring) and things of this nature previously exist. To eliminate any abandonment of these materials, members transferring their exclusive use are required to remediate these elements or materials if agreed upon with new member. No additional railway ties will be allowed for development within the park. Written Complaints – Written Policy in place Step 1: talk member to member- we all own! Step 2: park manager can be called Step 3: Complaint form- cannot be anonymous! 3 rd complaint at one site for various offence=fine Fine =$100 or more as reflective of offence PBCOC cannot police he said/she said- so call when incident is happening! PBCOCB cannot help if you wait all year and send email in fall- need evidence and fairness Keep log/video if repeated infractions
Current Policy- all fees and outstanding amounts must be paid First come; first serve If more than 68 spots- waiting list 2014- fees raised to $125 (1 st increase in 5 years) Please ensure you boat is parked in correct spot at correct angle- see map or talk to park manager in spring!! Please ensure correct spot in spring!! Must move by May long weekend!! Please ensure you upkeep your spot-mow!!
Big Thank You to Barb & Merv!! Policy: Contract tendered yearly to give all park members and members of the public to apply equally. Will be posted shortly, however, Barb and Merv have expressed an interest in returning.
Do not have to be from city – can do Skype Meet monthly Must be committed Need to have email/computer access Current Board members willing to mentor
Vacant!! Will work with board and committee members Just needs ideas and to organize! Our social programs makes our park special, please volunteer!! Social programs are limited without a coordinator.
Marion Fetter
As per last slide an “auditor” includes a person conducting a review of the financial statements Due to the changes made to the Financial industry after companies like Enron “duped” shareholders and public alike....changes were made to what constitutes an audit. Most accountants will now recommend a review, as this will indicate whether an audit is necessary and save money Full audits now cost in the $5000+ range PBCOC review meets generally accepted accounting principals therefore no audit recommended.
Membership feees$100 / per year (less than $10/month) fee increase Boat fees $125 ( $25 increase first in 5 years) Resort Village fees went down $45 personally, so only a approx. $55 yearly increase Resort Village added $25/per site to PBCOC mass invoice, plus $350 license fee (as noted in budget under expenses) New formula: $70 extra for 70 amp service and $50 extra for 50 amp service to account for extra power.
Actual 2013 Budget Actual 2014 New Budget Revenue on this page is subjective (meaning we cannot guarentee it) and therefore not able to be placed into budget as income. Shower House income has remained steady, but is offset by shower house expenses such as septic and maintenance.
Actual 2013 Budget Actual 2014 New Budget Recycling was down. All recycling is placed back into budget under social expenses Sobey’s cards and play structure not built into this budget, and hopefully will cancel each other out
Excellent deal found this fall on a commercial grade playground (total price, no tax). Sobey’s cards Fundraiser to raise money for (plus install and landscape park area) Order sheets have instructions, the more we sell the more % we make! Have handed out to all members and will place on website to download! Looking at Steak night fundraiser in Spring Hope to install in spring! Heavier weight ratings, but please remind 12 years+ that this is for the younger children!! ps. Costco Play structure for sale
Actual 2013 Budget Actual 2014 New Budget Computer Equipment, although not used the past couple of years will now include Quickbooks online subscription
Actual 2013 Budget Actual 2014 New Budget Power Upgrade will be discussed at end of budget
Note increase in Property taxes and fees (Resort Village is reducing individual invoices, but increased PBCOC invoices with $25/member and $350 yearly fee) 2013 & 2024 net income into reserve- total balance as noted in balance sheet (next slide) is :approx. $80,000
$60,000 in term deposits $20,000 in chequing = approx. $80,000 in reserve. *New budget season started *Important for electrical discussions!
Looked into options: ( will go through these each individually on next slides) ◦ 1) 100 amp Service provided by Sask Power, with each site paying own power bill direct ◦ 2) 800 amp meter upgrade with 50 amp 240v service with private meters-PBCOC bills usage ◦ 3) 800 amp meter upgrade with 50 amp 120v service with private meters-(like Deep Woods) ◦ 4) 800 amp meter upgrade – change existing meters on west end (currently 38 sites on 400 amps) ◦ 5) Wait
1) 100 amp Service provided by Sask Power, with each site paying own power bill direct $2000/per site SaskPower Cost An additional $1500 per site to electrician to make trailer ready 100 Amp panel in each site Individual invoices directly from Sask Power ◦ $29.19/month minimum power bill + usage ◦ Free to seasonal disconnect but $155 to re-hook up each spring ◦ Con: Average power bill cost $360 minimum - $500 year for power bill (current PBCOC budget is $125/site) ◦ Pro: Group does not pay for power in fees & will provide for future power
Recommend
More recommend
