Annual General Meeting Saturday November 7, 2015
• Call the meeting to order • Approve the Agenda • As viewed in AGM program • Approve last AGM meeting minutes • As viewed in AGM program
1st call for nominations for the Board of Directors • 2 Members at Large • President-Elect • Secretary (*must have internet/computer access)
Presidents Report Nicole Wood, RVT
SVMA Report The SAVT would like to welcome Dr. Cemaine Tsang as our New SVMA Liaison. We thank Dr. Sarah Lightfoot-Wagner for the wonderful job she did this past year.
RVTTC Report Darlene Ford, RVT and Carolyn Cartwright, RVT, VTS (Anesthesia/Analgesia) a) Greetings from RVTTC & Provincial Associations b)Pet Plan
New Business A. Bylaw Changes (page 8 of AGM program)
*Page 10 in your program
*Changed to maximum 8 per collection period to ensure online CE program would work (had to equal 20 total)
WEBSITE:
Choose category from drop down menu • Points are auto filled • Points are auto calculated • CE certificates from this conference are auto transferred & emailed out in case you need for another program ie) specialties or CALAS *Please hold CE until November 15 th - we are finishing upgrading the system.
Lois Ridgway, Michele Moroz and Nadine Schueller met with Dr. Judy Currie and Dr. Cemaine Tsang at the SVMA office on Wednesday October 7 th . The agenda included the relationship as defined by the Veterinarians Act 1987, shaping the SVMA and SAVT bylaws for complimentary outcomes, day to day logistics for the registration process and the financial relationship between the SAVT and SVMA. It also included about acceptable credentials and the VTNE with regards to foreign trained Vet Techs.
We understand that the SVMA has no interest in overtaking our registration process nor charging us additional fees. Our list will continue to be their list for registration. However, the SVMA will be invoicing SAVT for discipline cases against our members. This will be a joint effort and they do not wish to bankrupt us, they will invoice in payments if necessary, but they suggest the need to establish a legal fund. As we have a current disciplinary case that is working its way through the system, this is a current reality.
The SVMA has a $300,000 Legal fund that they supplement with a $100 surcharge/member when depleted SAVT’s recommended Legal/disciplinary fund was recommended to be $100,000. The system of a surcharge was adopted and the first $50 surcharge will be implemented into the budget for the 2015/2016 year. This will start our legal fund at approx. $21,000 and will expect to take 5 years to complete pending usage. The capital reserve will be used in the meantime if the current case proves costly.
Executive Director’s Report Nadine Schueller, RVT
Active: ◦ November 15 – Dec 15, 2015 - $195 (Early Discount) +$50 = $245 ◦ Dec 16, 2014 – Dec 31, 2015 - $205 (regular Price) +$50 = $255 ◦ February, 2015 - $190 + $50 (late fee) ◦ **New this year $50 legal fund surcharge. Legal fund introduced with the policy of $100,000 in legal fund. ◦ March 1 – Struck- as per Bylaw 5.11 Non-Practicing - $100 (no change) Student - Free 5.11 Dues and Fees ◦ 5.11.1 The membership fees for all categories of Members will increase automatically by 3% each year and shall be due on January 1st of each year. ◦ 5.11.2 Any Member, who does not pay their fees within sixty (60) days of the first of January of each year, shall automatically cease to be a member of the Association. But any such member may on payment of all unpaid dues or fees, be reinstated upon approval of the Board of Directors
Compariso arison n of Activ ive membe bership ship fees s across ss the count ntry: ry: BC: $110 (not mandatory) (2016 may bring an additional fee with mandatory registration with the BC College of Veterinarians) Alberta: $279.05 (Plus a $120.30 Registration fee & $60.14 transfer fee) Sask: $245 Man: $160 (MAHTA reps- wish to comment on upcoming possible changes??) Ontario: $257.64 (plus $170 Ethics workshop) Quebec: $100 EVTA: $110 plus $80 for NBVMA
If renewed online but not paid, fees will be charged as if not renewed. ie) renewed online Dec 1, 2015 for early payment, but no payment post dated by January 1 st , extra $10 will apply OR Renewed online January 1 st , but payment not received by March first- $50 late fee will apply!!!! * Invoice will be sent from new website *Cannot pay existing invoices online, have to call with credit card, e-transfer or send in cheque No Change: CE fine: $200 No Change: Executive interview fee: $200
*Last page of your AGM program
Motion to accept financial report as presented and to accept membership fees and 2015/2016 budget.
Most accountants will now recommend an external review for small non-profit groups, as this will indicate whether an audit is necessary and save money Full audits now cost in the $5000+ range Reviews cost $2000 External notice to reader by outside accountant done this past year for $300 (2014-2015 year)
Example of motions: #1: Motion to appoint an accountant for a full audit of the 2015/2016 Fiscal year for SAVT. #2: Motion to appoint an accountant for an external review of the 2015/2016 Fiscal year for SAVT. #3: Motion to waive an external review or audit and have a Notice to reader by an external accountant #4: Motion to not appoint a person to conduct a review and have an internal review done by a member of the corporation.
2012 2012 2013 2013 2014 2014 2015 2015 Active 365 403 424 415 Non- 4 6 4 4 Practicing Did not really lose members, website issues have current class of 2015 waiting patiently to register Student: All Student members are free
2 nd call for nominations for the Board of Directors -2 Members at Large -President-Elect -Secretary (*must have internet/computer access)
Election of Directors: President Elect Member at Large Member at Large Secretary “Be the change you want to see in the world” - Mahatma Gandhi
Old Business A- $100 Charity Each year a charity is nominated by the members of The Saskatchewan Association of Veterinary Technologists. In the past this has been done at the AGM. We have changed the format to provide a chance for all members to submit nominations: Members will submit nomination letters to the BOD by September 30 th outlining why they feel the charity is a suitable candidate. The charity will be selected by voting from nomination letters at the AGM The selected charity will receive $100 donation from SAVT One e-blast every two month for one year, or as approved by the Board in special circumstances A link on the website for one year A ¼ page ad in the newsletter (quarterly) for one year Once a charity has become the “Charity of the Year”, a nomination letter must be resubmitted to be considered for the following years
Past Charity Recipients YEAR CHARITY 1993 Equine Animal Health Research Fund ($150) & CNI Seeing Eye Dog Fund ($150) 1994 Saskatoon Pet Loss Support Group ($200) 1995 Saskatoon Chapter of Therapeutic Riding Association ($100) 1996 Saskatoon Pet Loss Support Group ($100) 1997 Sarah Gross Memorial Scholarship ($100) 1998 Saskatoon Pet Loss Support Group ($100) 1999 Farm Animal Care SK (FACS) ($100) 2000 CNIB Seeing Eye Dog Fund ($100) 2001 Karen Bone Student Assistance Program – WCVM (in Memorial) ($100) 2002 Saskatchewan SPCA ($100) 2003 Sarah Gross- Johnstone Memorial Fund ($100) 2004 Saskatoon Pet Loss Support Group ($200) 2005 Remote Spay & Neuter Clinic ($100) 2006 New Hope Dog Rescue ($100) 2007 Farm Animal Care SK (FACS) ($100) 2008 MS Society ($100) 2009 Saskatchewan Burrowing Owl – Adopted Sherman the Owl ($100) 2010 MS Society ($100) 2011 Saskatchewan SPCA ($100) 2012 The Children’s Hospital Foundation ($100) 2013 CNIC Seeing Eyedog 2014 Canadian Service Dog Foundation
Charity Nominations Only 2 nominations received this year, despite there being hundreds of well deserving recipients. Please take time next year to nominate! These two are very deserving as well and will be hard to choose from!!! Bright Eyes Dog Recue http://www.brighteyesdogrescue.com/ Northern Animal Rescue http://northernanimalrescue.ca/ *Please fill out your ballot sheet and hand to Board members collecting.
Adjourn
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