A difference you can see, a community you can feel Marley Park - PowerPoint PPT Presentation

A difference you can see, a community you can feel

Marley Park Community Association, Inc. 1st Quarter Board of Directors Meeting March 25, 2019 6:00pm Heritage Club

Agenda I. Welcome and Introductions II. Call to order III. Establish a Quorum IV. Officers’ Reports A. Secretary’s Report – February 11, 2019 & February 27, 2019 B. Treasurer’s Report – February 28, 2019 V. Community Management Report VI. Committee Reports VII. Board Actions A. Unanimous Consent Resolution in Lieu of Meeting | February 25, 2019 | Replacement of check valves at tank site. VIII.Call to Members/Residents IX. Business A. Old Business B. New Business 1. Discussion of timeline for monument and signage on east side of Bullard Road at Sweetwater Avenue. 2. Update on Veterans Commemmorative Plaza landscape modifications presented by Bill Adams. X. Adjournment

Secretary’s Report Review of February 11, 2019 Board of Directors Meeting Minutes and February 27, 2019 Special Meeting of the Board of Directors Minutes Upon approval, Minutes are published on www.marleypark.com From the homepage go to: My Community/Governance

Treasurer’s Report Period ending: February 28, 2019 Financial statements are published quarterly on www.marleypark.com From the homepage go to: My Community/Governance

Balance Sheet as of 2/28/2019 Current Month Prior Month Change ASSETS Operating accounts $ 217,934 $ 190,491 $ 27,443 Reserve accounts 645,627 645,627 - Restricted cash 2,629 2,629 - Total Cash 866,190 838,747 27,443 Net accounts receivable 80,709 67,889 12,820 Fixed assets 17,946 17,946 - Other assets 190 190 - Total Assets $ 965,035 $ 924,772 $ 40,263 Please note: Unaudited for the period ending February 28, 2019

Balance Sheet as of 2/28/2019 Current Quarter Prior Quarter Change LIABILITIES & MEMBERS' EQUITY Accrued expenses $ 114,915 $ 100,664 $ 14,251 Prepaid assessments 86,954 90,040 (3,086) Other liabilities 21,017 17,833 3,184 Total Liabilities 222,886 208,537 14,349 Prior year surplus (deficit) 656,275 656,275 - Current year surplus (deficit) 90,211 59,956 30,255 Reserve contribution/(distribution) (4,337) - (4,337) Total Equity 742,149 716,231 25,918 Total Liabilities & Equity $ 965,035 $ 924,768 $ 40,267 Please note: Unaudited for the period ending February 28, 2019

Budget Comparison Through 2/28/2019 YTD Actual YTD Budget Variance 2019 budget REVENUE Community association assessme $ 372,974 $ 374,615 $ (1,641) $ 2,120,992 Legal, collection & compliance fees 3,756 6,340 (2,584) 28,300 Transfer & disclosure fees 21,733 23,790 (2,057) 171,931 Events & amenity revenue (148) 6,520 (6,668) 39,216 Other revenue 188 2,178 (1,990) 1,500 Allowance for doubtful accounts (857) (1,705) 848 (28,400) Net Revenue $ 397,646 $ 411,738 $ (14,092) $ 2,333,539 Please note: Unaudited for the period ending February 28, 2019

Budget Comparison Through 2/28/2019 YTD Actual YTD Budget Variance 2019 budget OPERATING EXPENSE General & Administrative $ 107,028 $ 103,074 $ (3,954) $ 702,747 Communications 2,444 6,680 4,236 37,550 Community engagement 7,317 5,258 (2,059) 117,056 Facilities 28,672 43,357 14,685 200,114 Landscaping 137,394 149,176 11,782 886,242 Utilities 24,580 33,120 8,540 170,059 Total Operating Expense 307,435 340,665 33,230 2,113,768 $ 90,211 $ 71,073 $ 19,138 $ 219,771 Current Year Surplus (Deficit) Note: Net Reserve Contribution/(Distribution $ 4,337 Please note: Unaudited for the period ending February 28, 2019

Community Management Report Report covers updates and informational items for the Board’s review. The complete Community Management Report is published on www.marleypark.com From the homepage, go to: My Community/Governance

Operations Contracts & Agreements Date Vendor Type Description Amount Repainting Sunland February markings in Asphalt and $1,945 13 Amendment Heritage Construction Campus parking Inc. lot Remove and replace flooring Quality Floor February Services in the Covering, $12,451 13 Agreement Multipurpose Inc. Room – Heritage Pool House Exterior and Certa Pro of interior painting February North at Heritage Addendum $12,000 13 Phoenix, Campus and LLC ramada at Founders Park

Community Management Report Design Review 58 Reviewed | 46 Conditionally Approved Solar Panels | 8 Landscape Modification | 16 Security Door | 11 Shade Structure | 6 Exterior Painting | 6

Community Management Report Community Standards 161 Opened/Escalated | 83 Closed Landscape Maintenance | 87 Trash/Recycling Containers | 12 Improper Vehicle Parking | 13 Exterior Painting & Maintenance | 18

Community Management Report Community Concern Forms 81 Submitted | 75 Resolved | 6 Non-MPCA Responsibility Landscape Maintenance & Irrigation | 34 Compliance | 5 General Maintenance | 9 Other | 21

Community Management Report Landscape : • Sweetwater, Old Oak, Whisperwood, and Larkspur treated with a 1” layer of ½” screened Table Mesa Brown decomposed granite. • Concentration on sight line clearance, with regular emphasis along Old Oak. • Regular 6-week maintenance cycles completed. • Winter overseeding of turf areas with a triple blend of perennial rye grass completed in October. • Detailed Heritage Club and Veterans Commemorative Park in prep for holiday events. • Ongoing inspecting and cleaning of debris from stormwater systems (culverts, etc.).

Community Engagement Report Heritage Campus Reservations Number of Reservations Amenity During the Quarter Block Party Trailer 17 Keeping Room 19 Heritage Club (Under 60 People) 30 Heritage Club (Over 60 People) 9 Heritage Pool House Multi-Purpose 25 Room Rose Room 4

Community Engagement Report Signature Events Homestead Harvest Festival Home for the Holidays

Community Engagement Report Resident Inspired Events November 22 | Community Thanksgiving Potluck Thank you Christie Giannetto and family for organizing this community tradition. Over 85 residents enjoyed a nice holiday meal together. December 2 | Holiday Cookie Exchange Cookies, snacks, coffee and fun conversations at this annual event. Thank you Robin McDaniel and Donna Bronski for organizing!

Community Engagement Report Programs and Clubs New Clubs Ladies of Marley Park Coffee Club Gospel First November 11 | Veteran Spaghetti Dinner Thank you to Boy Scout Troop 194 for organizing this event. December 14 | PJ’s and Pancakes with Santa Thank you to Young Life for organizing this fun event. Attendees enjoyed make-and-take crafts, Pancakes, sausage and hot cocoa with all the toppings and photos with Santa. December 15 | Ugly Sweater Party Thank you to Marley Barley for organizing this event.

Upcoming News & Events Visit marleypark.com/resident-calendar for more information on all events. April: 6 | Veranda Park Party 7 | Mosaic Park Party 8 | MPCA Board Meeting | Heritage Club 13 | Easter Egg Stuffing | Pool House 17 | Volunteer Appreciation Fiesta | Heritage Club 20 | Easter Egg Hunt | Founders Park 27 | Sunset Concert Series | Heritage Club May: 5 | Mother’s Day Tea | Heritage Club 13 | MPCA Board Meeting | Heritage Club 21 | School’s Out for Summer Pool Party | Heritage Pool Heritage Pool House Closed for Cleaning & Maintenance First, Third and Fifth Wednesdays on the month

Adjournment to Annual Membership Meeting

Thank you!