A difference you can see, a community you can feel Marley Park - PowerPoint PPT Presentation

A difference you can see, a community you can feel

Marley Park Community Association, Inc. 1st Quarter Board of Directors Meeting March 26, 2018 6:00pm Heritage Club

Agenda I. Welcome and Introductions II. Call to Order III. Establish a Quorum IV. Secretary’s Report V. Treasurer’s Report VI. Community Management Report VII. Business VIII. Adjournment

Secretary’s Report Review of November 7, 2017 Board of Directors Meeting Minutes Upon approval, Minutes are published on www.marleypark.com From the homepage go to: My Community/Governance

Treasurer’s Report Period ending: December 31, 2017 Financial statements are published quarterly on www.marleypark.com From the homepage go to: My Community/Governance

Balance Sheet as of 12/31/2017 Current Quarter Prior Quarter Change ASSETS Operating accounts $ 340,442 $ 432,043 $ (91,601) Reserve accounts 364,401 364,401 - Restricted cash 90 567 (477) Total Cash 704,933 797,011 (92,078) Net accounts receivable 83,600 40,105 43,495 Fixed assets 27,125 29,616 (2,491) Other assets - - - Total Assets $ 815,658 $ 866,732 $ (51,074) Please note: Unaudited for the period ending December 31, 2017

Balance Sheet as of 12/31/2017 Current Quarter Prior Quarter Change LIABILITIES & MEMBERS' EQUITY Accrued expenses $ 124,941 $ 107,662 $ 17,279 Prepaid assessments 58,140 82,324 (24,184) Other liabilities 5,160 1,201 3,959 Total Liabilities 188,241 191,187 (2,946) Prior year surplus (deficit) 410,401 410,401 - Current year surplus (deficit) 310,427 265,144 45,283 Reserve contribution/(distribution) (93,411) - (93,411) Total Equity 627,417 675,545 (48,128) Total Liabilities & Equity $ 815,658 $ 866,732 $ (51,074) Please note: Unaudited for the period ending December 31, 2017

Budget Comparison Through 12/31/2017 Actual Budget Variance REVENUE Community association assessment $ 1,931,254 $ 1,997,320 $ (66,066) Special service area assessment 102,060 102,060 - Legal, collection & compliance fees 30,420 33,557 (3,137) Transfer & disclosure fees 169,932 122,904 47,028 Events & amenity revenue 39,423 44,832 (5,409) Other revenue 4,703 3,000 1,703 Allowance for doubtful accounts (2,498) (33,488) 30,990 Net Revenue $ 2,275,294 $ 2,270,185 $ 5,109 Please note: Unaudited for the period ending December 31, 2017

Budget Comparison Through 12/31/2017 Actual Budget Variance OPERATING EXPENSE General & Administrative $ 572,033 $ 587,634 $ 15,601 Communications 30,811 48,650 17,839 Community engagement 96,679 119,452 22,773 Facilities 233,595 252,628 19,033 Landscaping 796,528 846,575 50,047 Special service area 70,597 69,084 (1,513) Utilities 164,574 161,730 (2,844) Other expenses 50 1,000 950 Total Operating Expense 1,964,867 2,086,753 121,886 $ 310,427 $ 183,432 $ 126,995 Current Year Surplus (Deficit) Note: Net Reserve Contribution/(Distribution) $ 93,411 Please note: Unaudited for the period ending December 31, 2017

Community Management Report Report covers updates and informational items for the Board’s review. The complete Community Management Report is published on www.marleypark.com From the homepage, go to: My Community/Governance

Community Management Report Governance Owner’s Right to Vote An Owner’s right to vote shall be automatically suspended without further action of the Board of Directors if the Owner’s account is delinquent by more than ninety (90) days. MPCA Board of Directors Founder Resignations & Appointments Resignations: Todd Hornback, President Suzanne Walden-Wells, Vice President Darrell Mead, Secretary & Treasurer Appointments: Kara L. Trullinger, President Daniel Kelly, Vice President Georgia Moraga, Secretary & Treasurer MPCA Officers Contract Authority Each individual officer shall have the authority to execute and deliver agreements, documents, contracts and other instruments of every kind and nature on behalf of the Association.

Operations Contracts & Agreements Date Vendor Type Description Amount October ECD Engagement Labor & Installation $20,997.83 19 Systems Agreement of ADA Pool Gate Operator at Heritage Pool House

Community Management Report Design Review 47 Reviewed | 35 Conditionally Approved Solar Panels | 12 Landscape Modification | 14 Security Door | 7 Shade Structure | 4 Exterior Painting | 3

Community Management Report Community Standards 226 Opened/Escalated | 203 Closed Landscape Maintenance | 92 Trash/Recycling Containers | 44 Improper Vehicle Parking | 18 Exterior Painting | 36

Community Management Report Community Concern Forms 82 Submitted | 80 Resolved | 18 Non-MPCA Responsibility Landscape Maintenance | 26 Compliance | 4 General Maintenance |13 Pests | 6

Community Management Report Landscape : • 351 – Trees Pruned • 61 – Trees Pruned in SSA • Overseeding Completed • Aloe Verde clean-up | Reems Road • Fall Planting – 82 Trees – 1,166 Plants • Sand Replenishment in Founders, Bumblebee & Mosaic Parks

Community Management Report Amenities: Heritage Pool House • Installation of ADA Accessible Gate Operators • 50 Chairs & 25 Lounge Chairs Re-slung • New ignitor installed on fire pit • 2 new LED lights installed in play pool Fitness & play pool repairs began 1 st Q 2018 • Heritage Club • Annual fire alarm inspection • Added stainless steel wall corner guards in Teen Room & Kitchen

Community Engagement Report Heritage Campus Reservations Number of Reservations Amenity During the Quarter Block Party Trailer 19 Keeping Room 55 Heritage Club (Under 60 People) 48 Heritage Club (Over 60 People) 8 Heritage Pool House Multi-Purpose Room 23

Community Engagement Report Signature Events Homestead Harvest Festival | October 21 Home for the Holidays | December 2

Community Engagement Report Community-wide Programs Halloween Home Décor Contest | October 17 Holiday Home Décor Contest | December 17

Community Engagement Report Marley Park Leadership is now…. Rebrand Launch | October 17 Coffee with Neighbors| November 4 Welcome Brunch | November 5 Holiday Movie Series | November 17, December 8 &15 Revive Food Drive | December 8 Luminaria Display | December 24

Community Engagement Report Resident Inspired Events Pawstume Parade | October 21 Pumpkin Carving | October 21 Community Thanksgiving Dinner | November 23 Cookie Exchange | December 10 Gingerbread Home Decorating | December 16

Community Engagement Report Resident Clubs Marley Barley Porch Crawl | October 28 VCP Thank You Celebration | November 8 Boy Scout Veteran Spaghetti Dinner | November 11 New Clubs ASL Families Shutterbugs Photography GDW Women

Community Engagement Report Community Outreach & Partnerships Benevilla Volunteer Celebration | November 17 Macaroni Kid Holiday Craft Fair | December 9

Upcoming News & Events Visit marleypark.com/resident-calendar for more information on all events. March: 28 | Marley Park Matters Meeting | Heritage Club 31 | Easter Egg Hunt | Founders Park April: 8 | Veranda Block Party | Veranda Park 13 | Valley Food Bank Concert | Heritage Club 17 | Volunteer Appreciation | Heritage Club 24 | Maricopa County Election | Heritage Club May: 6 | Mother’s Day Tea | Heritage Club 20 | New Neighbor Welcome Brunch | Heritage Club 23 | Marley Park Matters Meeting | Heritage Club 24 | Schools Out Pool Party | Heritage Club June: 4 | 2 nd Quarter Board Meeting | Heritage Club Heritage Pool House Closed for Cleaning & Maintenance First, Third and Fifth Wednesdays on the month

Business A. 2018 Assessment & Fee Schedule – Update B. 2018 MPCA Capital Projects C. 2018 MP SSA Capital Projects

Business 2018 Assessment & Fee Schedule – Update The 2018 Marley Park Assessment & Fee Schedule has been updated to reflect the following fees: Foreclosure Monitoring Fee | $75.00/Foreclosure Lender Documentation Fee | $100

Business 2018 MPCA Capital Projects Annually, Staff reviews the Reserve Study, conducts site inspections and prepares a schedule of proposed capital projects for the upcoming year. Staff proposes the following capital projects be completed in 2018 with the funds transferred from the Reserve Fund account to the Operating account for payment upon successful completion of each contract; in an amount not to exceed $240,000: Heritage Club | ‘Teen Room’, Stucco Painting, Interior Furniture Heritage Pool House | Pools, Chairs, Trim Painting, Splash Pad Heritage Campus | Parking Lot, View Fence Painting Granite Replenishment | Sweetwater, Old Oak, Whisperwood, Parks & Tracts Pump Station | A/C Control, Filter Drive Motor

Business 2018 MPCA Capital Projects, continued Founders Park | Bench Replacements View Fence Painting | Parcels 1,2,3,4,5 & 6 Other | Drywells Maintenance (Highest Priority) Staff recommendation is to: 1) authorize Staff to proceed with obtaining competitive bids for the proposed 2018 capital projects; in accordance with the Reserve Study; 2) authorize Staff to transfer funds accordingly from the Reserve Fund to the Operating Account for payment upon successful completion of each contract; in an amount not to exceed $240,000 for all capital projects in 2018.