A difference you can see, a community you can feel
Marley Park Community Association, Inc. Annual Membership Meeting March 25, 2019 Immediately Following 1st Quarter Meeting Heritage Club
Agenda I. Call to order II. Establish a Quorum III. Secretary’s Report – March 26, 2018 IV. Treasurer’s Report – December 31, 2018 V. Annual Management Report VI. Business A. Election | Owner Directors i. Election Overview ii. Nominations from the Floor iii. Voting iv. Owner Directors Election Results Announcement VII. Adjournment
Secretary’s Report Review of March 26, 2018 Annual Membership Meeting Minutes Upon approval, Minutes are published on www.marleypark.com From the homepage go to: My Community/Governance
Treasurer’s Report Period ending: December 31, 2018 Financial statements are published quarterly on www.marleypark.com From the homepage go to: My Community/Governance.
MPCA Monthly Assessments 2018 2019 Change Assessments MPCA Assessment $106.00 $110.00 $4.00 Special Service Area Assessment $91.00 $93.00 $2.00
Balance Sheet as of 12/31/18 2018 2017 Change ASSETS Operating accounts $ 63,435 $ 340,442 $ (277,007) Reserve accounts 645,627 364,401 281,226 Restricted cash 2,103 90 2,013 Total Cash 711,165 704,933 6,232 Net accounts receivable 70,483 83,600 (13,117) Fixed assets 18,251 27,125 (8,874) Other assets 190 - 190 Total Assets $ 800,089 $ 815,658 $ (15,569) Please note: Unaudited for the period ending December 31, 2018
Balance Sheet as of 12/31/18 2018 2017 Change LIABILITIES AND MEMBERS' EQUITY Accrued expenses $ 50,888 $ 124,941 $ (74,053) Prepaid assessments 68,896 58,140 10,756 Other liabilities 8,472 5,161 3,311 Total Liabilities 128,256 188,242 (59,986) Prior year surplus (deficit) 627,416 410,400 217,016 Current year surplus (deficit) 365,035 217,016 148,019 Reserve contribution/(distribution) (320,618) (320,618) Total Equity 671,833 627,416 44,417 Total Liabilities & Equity $ 800,089 $ 815,658 $ (15,569) Please note: Unaudited for the period ending December 31, 2018
Budget Comparison Through 12/31/18 Actual Budget Variance REVENUE Community association assessment $ 2,132,919 $ 2,120,992 $ 11,927 Legal, collection & compliance fees 31,842 28,300 3,542 Transfer & disclosure fees 196,388 171,931 24,457 Events & amenity revenue 75,162 39,216 35,946 Other revenue 1,634 1,500 134 Allowance for doubtful accounts (13,620) (28,400) 14,780 Net Revenue $ 2,424,325 $ 2,333,539 $ 90,786 Please note: Unaudited for the period ending December 31, 2018
Budget Comparison Through 12/31/18 Actual Budget Variance OPERATING EXPENSE General & Administrative $ 704,415 $ 702,747 $ (1,668) Communications 31,355 37,550 6,195 Community engagement 82,570 117,056 34,486 Facilities 170,439 200,114 29,675 Landscaping 879,018 886,242 7,224 Utilities 191,493 170,059 (21,434) Total Operating Expense 2,059,290 2,113,768 54,478 $ 365,035 $ 219,771 $ 145,264 Current Year Surplus (Deficit) Note: Net Reserve Contribution/(Distribution) $ 320,618 Please note: Unaudited for the period ending December 31, 2018
2018 Annual Management Report Report covers updates and informational items for the Board’s review. The complete 2018 Annual Management Report is published on www.marleypark.com. From the homepage go to: My Community/Governance
2018 Annual Management Report Governance Annual Membership Meeting | March 26, 2018 | In accordance with the recording with the Sixth Amendment to the Community Charter for Marley Park, the total number of lots in the community master plan has been reduced from 3,782 to 1,846. As of January 18, 2018, the Founder announced the community master plan has been reduced from 1,846 to 1,820. At the Annual Membership Meeting on March 26, 2018, MPCA Owners elected two Owner Directors to serve alongside 3 Directors appointed by the Founder, DMB. Owner Director Ms. Valerie Jackson was re-elected to the Board for a two (2) year term. Donna Bronski was elected to the Board for a two (2) year term. Owner Directors serving a two (2) year term: Donna Bronski Valerie Jackson Founder appointments: Kara L. Trullinger Georgia L. Moraga Daniel T. Kelly
2018 Annual Management Report Governance, continued Founder Control Terminated | In June 2018, the Marley Park Community Association reached 75% of the total number of Units permitted by applicable zoning for the property described in the Master Plan have certificates of occupancy issued thereon and have been conveyed to Persons other than builders holding title for purposes of construction and resale. The Board of Directors called for an election for the two (2) vacant Owner-Director positions on the Board. Election was set for September 24, 2018. Transition of Control of Board of Directors | At the Board of Directors Meeting on September 24, 2018, MPCA Owners elected Mark McCall and Lance Miyatovich to serve alongside 2 Owner Directors and 1 Director appointed by the Founder, DMB until the next Annual Membership Meeting. Owner Directors serving a two (2) year term: Donna Bronski Valerie Jackson Owner Directors serving until the next Annual Membership Meeting: Mark McCall Lance Miyatovich Founder appointment: Daniel T. Kelly
2018 Annual Management Report Governance, continued Committees Special Service Area Committee | Quarterly meetings held with Committee members: Jerry Mullen, Kathy Mullen and Karen Smith. Transition Committee | Committee of Marley Park Residents formed to provide guidance to the Founder, the Board of Directors, the Owners and the Community’s management staff through the Transition Period. Committee met between June and September and provided their recommendations at the board meeting on October 22. Landscape Advisory Committee | The Landscape Advisory Committee met throughout the year to identify priorities related to the landscape in an effort to maintain and improve the visual attractiveness of the common areas in the community, establishing a standardized landscape that benefits all residents. The Committee’s report was provided to the Board at the meeting on October 22.
2018 Annual Management Report Governance, continued Community Charter for Marley Park Recorded Supplement to Community Charter for Marley Park | Parcels 15 & 16 | June 4, 2018 Recorded Amendment to Supplement to Community Charter for Marley Park | Marley Park Phase 3 Model Complex | June 4, 2018 2019 Annual Governance Postcard & Package delivered | November 26
2018 Annual Management Report Design Review: 295 Applications | Up 43 from 2017 2 Approvals | 231 Conditional Approvals | 62 Denials/Insufficient information Community Standards: 1,160 Compliance Cases | Up 88 from 2017 Community Concern Forms: 372 Submitted | 360 Resolved | 12 Non-MPCA Responsibility
2018 Annual Management Report Landscape: Seasonal shrub and groundcover renovation completed in 1st Quarter and started again in 4th Quarter. Overseeding with winter Rye of all turf areas completed in October 2018 plant replacements: a. 1,995 – 1 gallon plants b. 125 – 15 gallon trees Especially severe monsoon season in 2018. Greater than normal damage - 86 trees removed & 76 trees were heavily damaged Hardwood pruning: Performed by specialized Arbor Crew on trees taller than twelve (12) feet: 361 trees pruned (80 in the SSA).
2018 Annual Management Report Amenities: Heritage Pool House • Gate Repair | Replaced door handles and slam closure • Veterans Commemorative Plaza | Replaced faulty transformer • Replaced faulty transformer • HVAC repair | Replaced damaged belt, fuse, fan motor • Fire pit repair | Replaced pilot assembly Replaced two 2 horsepower pool motors on each pool • Replaced two urinal valves in men’s restroom Heritage Club • Annual HVAC inspection • Maricopa County Environmental Services Division Food Inspection Report | Heritage Club Kitchen received an ‘A’ • Heritage Club | Installed heavy duty shelving in storage room • Heritage Club | Replaced broken door window inside Rose Room
2018 Annual Management Report 2018 Capital Projects Heritage Club Rose Room | $5,719 Exterior Stucco Painting | $3,750 Multi-purpose Room & Keeping Room Furniture Refinishing | $11,332 Heritage Pool House Pool Remodel/Repairs | $47,009 Pool Deck Resurfacing & Painting | $12,011 50 Chairs & 25 Lounge Chairs Re-slung | $7,391 Pool Hand Rails Re-powder coated | $885 Exterior Wood Trim Painting | $7550 Splash Pad Resurfacing | $3,794 Heritage Campus Parking Lot Crack sealing, repairs & sealcoating | $7,373
2018 Annual Management Report 2018 Capital Projects Granite Replenishment Parks/Tract Areas & Sweetwater Avenue, Old Oak Avenue & Whisperwood Drive | $97,801.99 Pump Station New Tank Probe Switch & Wet Well Level transmitter for remote pump station monitoring | $2949.25 New 40 amp motor for pump station | $6,899.66 View Fence Painting including Heritage Campus | $7,760 Drywell Maintenance | $18,600 Total 2018 Capital Projects Funded by the MPCA Reserve Fund: $220,861.50
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