Waste Isolation Pilot Plant (WIPP) Transportation Services DRAFT Request For Proposals Pre-Solicitation Conference DE-SOL-0009438 LeAnn Brock Andy Walker Contracting Officer Transportation Logistics Manager, Carlsbad Field Office Office of Environmental Management (EM) EM Consolidated Business Center (CBC) and Carlsbad Field Office (CBFO) June 1, 2016 www.energy.gov/EM 1
Agenda • Purpose • Logistics/Ground Rules • Background – Andy Walker, CBFO Transportation Logistics Manager • WIPP Facility • Types of Waste & Waste Shipping Containers/Packagings • Transportation - General Scope • Contract Specifics – LeAnn Brock, Contracting Officer Acquisition History • Overview of the Acquisition Process • Overview of the Draft RFP • • Acquisition Schedule www.energy.gov/EM 2
Purpose of the Pre Solicitation Conference • Early engagement with interested parties to highlight information regarding the Draft RFP. • Identify and resolve concerns regarding the contents of the Draft RFP, including: Feasibility of the Performance Work Statement requirements. • Suitability of the proposal instructions and evaluation criteria. • Availability of reference documents. • Any other industry concerns or questions. • Visualize physical descriptions included in the Performance Work Statement (PWS) via the site tour. www.energy.gov/EM 3
Logistics/Ground Rules No audio or video recording is permitted. • DOE may answer some questions during the pre-solicitation • conference today, if time permits. In addition, questions may be submitted via the available notecards, if desired. Questions or comments may also be submitted in writing to the procurement email address for DOE consideration in drafting the Final RFP: wipptransportation@emcbc.doe.gov • Identity of question submitter is not needed. Today’s briefing slides, attendee list, and responses to questions from • today’s conference and tour (both answered and unanswered) will be posted on the website. • The written terms and conditions of the Final RFP, once released, will govern over any information presented today. Information provided today is at a summary level and subject to change. www.energy.gov/EM 4
Agenda • Purpose • Logistics/Ground Rules • Background – Andy Walker, CBFO Transportation Logistics Manager • WIPP Facility • Types of Waste & Waste Shipping Containers/Packagings • Transportation - General Scope • Contract Specifics – LeAnn Brock, Contracting Officer Acquisition History • Overview of the Acquisition Process • Overview of the Draft RFP • • Acquisition Schedule www.energy.gov/EM 5
Background WIPP, Carlsbad, NM Underground Facility 2,150 feet deep • • 250 million-year-old salt bed • Remote location Stable geology • 6.2 million cubic feet of disposal area • 6 www.energy.gov/EM 6
Transuranic (TRU) Waste • U.S. defense program activities Clothing, tools, rags, debris, residues, • disposable items No liquid waste • • Contaminated with radioactive and hazardous elements 7 www.energy.gov/EM 7
TRU Waste (cont.) • Contact-Handled (CH) TRU Waste • Dose rate will not exceed 200 mrem/hr at the surface of the package. • Dose rate at one meter will not exceed 10 mrem/hr • Inner containers physically handled by operators • May be mixed with hazardous constituents 8 www.energy.gov/EM 8
TRU Waste (cont.) • Remote-Handled (RH) Waste • Dose rate will not exceed 200 mrem/hr at the surface of the package. • Dose rate at one meter will not exceed 10 mrem/hr • Robotics and shielding are required for handling inner containers • May be mixed with hazardous constituents 9 www.energy.gov/EM 9
Shipping Containers (CH Waste) TRUPACT-II HalfPACT TRUPACT-III Single Standard Large Box-2 Multiple waste package configurations Multiple waste package configurations 10 www.energy.gov/EM 10
Shipping Containers (RH Waste) RH 72-B 3-inner container capacity (55-gallon drums or 30 gallon cans) 11 www.energy.gov/EM 11
Shipping Containers (TRUPACT-II Testing) 30-foot drop • • 1,475-degree fire Pressure testing equal to 50 feet of • water 12 www.energy.gov/EM 12
WIPP Transportation System “ …The (WIPP transportation) system is safer than that employed for any other hazardous material in the U.S…. ” National Academy of Sciences, WIPP Panel 13 www.energy.gov/EM 13
Shipping Corridors 14 www.energy.gov/EM 14
• Satellite tracking Communications • Five-minute updates Satellites • Fully automated WIPP Central Monitoring Room Operator • States and tribes have access • Password-protected Web site • Drivers in constant communication with Central Monitoring Room Ground station DOE/CBFO Transport Vehicle Cellular (Back-Up) Users 15 www.energy.gov/EM 15
Driver Requirements/Qualifications (C.3.5.1) • • 325,000 commercial vehicle miles in last five years • 100,000 miles per year in two of the last five years • No chargeable accident or moving violation in commercial vehicle for last five years • Driving record in private vehicle also evaluated • No convictions for DWI or DUI in commercial or private vehicle 16 www.energy.gov/EM 16
• Driver Training Upon completion of all required DOT training drivers are also trained in: Operation of packaging tie-downs Use of radiation detection instruments WIPP general employee training Adverse weather and safe parking protocols Public affairs training WIPP first responder & incident command training Radiation worker training Use of TRANSCOM tracking systems Generator/shipping site required training 17 www.energy.gov/EM 17
• Bad weather protocols • Inspections • Safe parking protocols • Constant communications • Satellite phone • Cellular phone • TRANSCOM • CB radio 18 www.energy.gov/EM 18
Each state along shipping corridor has • individual approach to transportation emergency response planning Advance planning and exercises of emergency • response plans help ensure key response actions and responsibilities are covered • In case of an incident involving a WIPP shipment, DOE and carriers must be familiar with specific plans and procedures in the state where incident occurs • All plans, DOE-CBFO, states and tribes, are tested periodically in full-scale exercises 19 www.energy.gov/EM 19
Agenda • Purpose • Logistics/Ground Rules • Background – Andy Walker, CBFO Transportation Logistics Manager • WIPP Facility • Types of Waste & Waste Shipping Containers/Packagings • Transportation - General Scope • Contract Specifics – LeAnn Brock, Contracting Officer Acquisition History • Overview of the Acquisition Process • Overview of the Draft RFP • • Acquisition Schedule www.energy.gov/EM 20
Acquisition History Current WIPP Transportation Services Contracts Link to Contract Website for additional details: http://www.wipp.energy.gov/library/foia/Current_Contracts.htm www.energy.gov/EM 21
Acquisition Process Draft RFP was released to industry on May 11, 2016 • • Industry is encouraged to comment on the Draft RFP by June 7, 2016 at 12:00 noon EST. Interested parties should submit questions/comments in writing for DOE • consideration to email address: Wipptransportation@emcbc.doe.gov. • DOE will carefully consider all comments received in response to the Draft RFP in preparing the Final RFP. DOE is not required to respond to any verbal or written questions or • comments pertaining to the Draft RFP. Final RFP will be issued as a small business set-aside with an anticipated • release in August 2016. • Once the Final RFP is issued, interested parties should submit questions/comments in writing to the email address: Wipptransportation@emcbc.doe.gov DOE will post official responses to the procurement website at: • https://www.emcbc.doe.gov/SEB/wipp_transportation_services/Questions %20and%20Answers.php www.energy.gov/EM 22
Procurement Website https://www.emcbc.doe.gov/SEB/wipp_transportation_services/ www.energy.gov/EM 23
Acquisition Process (cont.) • Industry will have approximately 30 days to prepare and submit their proposal to DOE. • The proposal shall consist of three physically separate volumes: • Volume I – Offer and Other Documents • Volume II – Technical and Management Proposal • Volume III – Cost or Price Proposal • Minimum Proposal Acceptance Period will be 365 days after due date for receipt of proposals. • Government intends to award a contract without discussions, as stated in Sections L and M of the Draft RFP. • It is anticipated that there will be one contract award as a result of this solicitation; award will be based on best value to the Government. www.energy.gov/EM 24
RFP Overview • Sections A – J of the Final RFP will become the resultant contract • Section A consists of the Standard Form 33 which must be signed by an authorized representative of the Offeror as part of the proposal. • Becomes a fully-executed contract when the SF 33 is signed by the Government within the Minimum Proposal Acceptance Period (365 days). • Section K will be incorporated by reference into the contract. • Sections L and M contain the proposal preparation instructions and the basis for evaluation & award. www.energy.gov/EM 25
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