EI Self-Verification Training Early Intervention Verification Process Self-Verification Training Tom Wolf, Governor 1 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Self-Verification Training Welcome to the Early Intervention Self-Verification Training • To listen to audio using your phone: 1-855-880-1246 • Meeting ID: 189 893 259 Please note We will be recording the webinar. 2 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 1
EI Self-Verification Training QUESTIONS? Please type your questions in the chat box! We’ll respond to questions at the end of the session. Tom Wolf, Governor 3 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Self-Verification Training Self-Verification Documents • Protocol • Required items • Procedural Checklists • Data Guide (EI PS & IT) • Self-Verification Tool • Self-Verification Scoring Tool (EI PS & IT) 4 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 2
EI Self-Verification Training Self-Verification Documents • Menu Path in DocuShare – BEIS>Infant/Toddler & Preschool General Information>3.Verification Documents 2016-17 Tom Wolf, Governor 5 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Self-Verification Training Self-Verification Timelines • Individualized for each program Due Date • No later than May 31 st • BEIS reviews and scores SV 45 Days • SV review letter sent to local program 30 Days • Update the QEP as needed 6 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 6 3
Improve Results for Children & EI Self-Verification Training Their Families Efficiently measure how requirements are being met Tom Wolf, Governor 7 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Self-Verification Training Self-Verification Process Analyzing Gathering Updating Preparing & Evidence the QEP Reporting Stakeholder Engagement Evidence Based Quality Improvement 8 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 4
EI Self-Verification Training Why Stakeholder Engagement? Teamwork is the ability to work together toward a common vision and the ability to direct individual accomplishments toward organizational objectives. It is the fuel that allows common people to attain uncommon results. Tom Wolf, Governor Andrew Carnegie > 9 Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Self-Verification Training Why Stakeholder Engagement? Teamwork is the ability to work together toward a common vision and the ability to direct individual accomplishments toward organizational objectives. It is the fuel that allows common people to attain uncommon results. Tom Wolf, Governor Andrew Carnegie > 10 Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 5
EI Self-Verification Training Why Evidence Based QI? Data are not taken for museum purposes; they are taken as a basis for doing something. If nothing is to be done with the data, then there is no use in collecting any. The ultimate purpose of taking data is to provide a basis for action or a recommendation for action. Tom Wolf, Governor W. Edward Deming > 11 Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Self-Verification Training Preparing 12 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 6
EI Self-Verification Training Stakeholder Engagement Preparing • Identify & recruit your stakeholder team – Who else cares about your program? – Who else has a shared mission that could deepen results if pursued jointly? – Who do you need feedback from? Tom Wolf, Governor > 13 Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Self-Verification Training Stakeholder Engagement Preparing • Identify multiple opportunities to participate – Who can attend meeting to review data and develop action plans? – Who can comment on new ideas presented at webinars/conference calls? – Who can provide feedback through email? – Who can participate in topical workgroups? Tom Wolf, Governor > 14 Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 7
EI Self-Verification Training Evidenced Based QI Preparing • Identify the critical questions for your program based on the Self- Verification – What are the critical questions to ask to ensure that your program is of the highest quality? – What are the data elements that will help you answer your critical questions Tom Wolf, Governor > 15 Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Self-Verification Training Evidenced Based QI Preparing • Give stakeholders the information they need to effectively participate – Provide opportunities to learn more about the data being reviewed – Update stakeholders on Results Goals and other program initiatives Tom Wolf, Governor > 16 Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 8
EI Self-Verification Training Gathering Evidence Tom Wolf, Governor 17 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Self-Verification Training Evidence Based QI Gathering Evidence • Revisit the results of your data quality procedures – Is your system monitor data entry and quality working? – What has the monitoring of your data told you? • Gather both state data and other local data Tom Wolf, Governor > 18 Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 9
EI Self-Verification Training Stakeholder Engagement Gathering Evidence • What evidence do Stakeholders have that can help with the Self- Verification process? • How can you involved Stakeholders in looking at the quality of your program? Tom Wolf, Governor > 19 Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Self-Verification Training Analyzing & Reporting 20 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 10
EI Self-Verification Training Evidence Based QI Analyzing & Reporting • Make sure that data reports communicate your story – Dig deep into the data – Use charts and graphs for effective story telling Tom Wolf, Governor > 21 Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Self-Verification Training Evidence Based QI Analyzing & Reporting • Does your data – Connect to your Evaluation of Critical improvement Progress Questions goals – Help you measure your progress Data & Improvement Analysis /Results Goal Tom Wolf, Governor > 22 Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 11
EI Self-Verification Training Stakeholder Engagement Analyzing & Reporting • Involve stakeholders in identifying the data and analysis needed – Validate what the evidence is telling – Add a different perspective – Help ask the right questions – Help think about what else you need to know – How can we build upon the strengths that we’re seeing in the evidence? Tom Wolf, Governor > 23 Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Self-Verification Training Updating the QEP 24 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 12
EI Self-Verification Training Tom Wolf, Governor 25 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Self-Verification Training Stakeholder Engagement Updating the QEP • Still need stakeholders even after the SV has been turned in! • Better QEP if stakeholders are at the table Tom Wolf, Governor > 26 Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 13
EI Self-Verification Training Evidence Based QI Updating the QEP • Focus on the Evaluation Plan – Will the evidence being used for evaluation measure the outcome? – What is timeline for data collection? • Ongoing review of progress in reaching your program’s outcomes Tom Wolf, Governor > 27 Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services EI Self-Verification Training One Timeline Reminder More Time! • Individualized for each program Due Date • No later than May 31 st • BEIS reviews and scores SV 45 Days • SV review letter sent to local program 30 Days • Update the QEP as needed 28 Tom Wolf, Governor > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 28 14
EI Self-Verification Training Tom Wolf, Governor 29 > Pedro Rivera, Secretary of Education | Ted Dallas, Secretary of Human Services 15
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