Facilities Department Town of Duxbury, MA FY20 Capital Project Request Presentation To The School Committee Duxbury Public Schools October 10, 2018 Prepared and Maintained by Brian J. Cherry, MSFM, MCPPO Facilities Director
Discussion Topics • How can operations impact capital planning? • Distinguish between FM capital and others. • FY 19 Facilities Management capital projects updates. • FY 19 DPS buildings & grounds requests approved/denied. • FY 20 Facilities Management capital project requests. • FY 20 Duxbury Public Schools Buildings & Grounds Requests. • Additional discussion items • The cost of doing nothing! • Questions? 2
How Operations Impact Capital 1570 # work orders (corrective & preventative) completed last year In the Duxbury Public Schools September 10, 2017-September 10, 2018 Approx. 30/week Last year 1450 3
How Operations Impact Capital • What are we spending operationally for maintenance in our buildings? FY 19 Operational Investment in Building Maintenance • $148,500 Town • $298,500 Schools *This does not include custodial or grounds costs. 4
What types of projects will we expect from Facilities Management? • Fixed Building Assets that are not Department Specific • Building Envelope-roof, windows, siding, doors, etc. • MEP-Mechanical, Electrical, Plumbing • Building/Energy Management Systems • HVAC-Equipment • Life Safety Systems-Fire Alarm, Sprinkler, emergency lighting. • Flooring • Energy Efficiency, Solar • Bathroom Renovations • Elevator 5
What projects will you see from other departments? • Fixed Building Assets that are Department Specific • Water Department Pumps, Equipment • Crematory Equipment, Retorts. • Locker Rooms • Additions to buildings • New construction • Re-purposing building space • Security Alarm, Security Camera • IT Equipment • Food Service Equipment, Kitchen Equipment • Furniture • Telephone • Athletic, Gym Equipment • Grounds Equipment 6
Last Year-Summary FY 19 Facilities Management Projects • $490,000 Alden School window replacement project • • $769,810 Total appropriated over three years This project is done and is currently being punch listed. 7
Last Year-Summary FY 19 DPS Bldgs & Grnds Approved • $9,000 Custodian Floor Autoscrubber • $9,000 Total FY 19 DPS Bldgs & Grnds -Denied • $20,000 Grounds Utility Vehicle 8
Facilities Management FY 20 Capital Project Requests • Chandler School HVAC modernization $200,000* • Rebuild Alden School walk-in cooler and freezer $17,000 *first appropriation for design and some execution money 9
Chandler HVAC modernization • 44 classroom unit ventilator units plus gym and cafeteria • FY 20 cost- $200,000 10
HVAC Modernization Chandler Elementary School Duxbury, MA Proposed Project Budget: Construction Budget: FM est. 8/31/18 Design Est. 8/31/19 Actual Bid TBD Total Construction Budget: $1,000,000 Bidding/advertising costs $1,000 Design Contingency (3%) $39,000 Construction Contingency (8%) $104,000 Design/Bid/Construction Admin Fee: $110,000 Total Project Budget $1,254,000 FY20 appropriation request $200,000 GC des. Grant: Funding already appropriated $95,000 Expenses already incurred $95,000 Funding available $0 FY 21 GC competetive Grant (up to 250k)* $250,000 Additional Funding required $709,000 ____________________________________________________________________________________________ 11 *future potential GC competetive grant
Alden School Walk- in’s • Complete rebuild of all mechanical components. • Cost-$17,000 12
FY 20 DPS Building & Grounds Requests DPS Buildings and Grounds Item Cost Priority Tree Assessment $45,000 1 Utility Vehicle $20,000 2 Auto scrubber $10,000 3 13
Tree Study Lt. Steele Field House Campus • DPW identified at risk trees in three locations. 1. Along property line from softball shed to St George Street. 2. Along St. George Street in between both entrances to campus. 3. Along property line from St. George Street to the start of the grass fields. • DPS conducted independent Tree Risk Assessment Report from certified arborist. 1. These trees are no longer protected from ocean wind and are now at risk to fall into abutters property. Some have fallen already. 2. These trees have fungus and other damage. Limbs fall off frequently. This is a high traffic area for pedestrians. 3. These trees are losing limbs frequently. They have fungus and cavity issues. They are likely to lose more limbs in the future. • Local tree experts provided quote for removal and grinding stumps below grade • Cost- $45,000 14
Steele Campus Tree Photos 15
Steele Campus Tree Photos 16
Steele Campus Tree Photos 17
Steele Campus Tree Photos 18
Tree Study Lt. Steele Field House Campus • DPW identified at risk trees in three locations. • 1. Remove large beech tree & large maple tree along right of parking lot • Chip all brush and grind stumps • Remove all maple trees along right lot line along fence from road to large yue • Chip all brush and grind all stumps possible • Remove all wood from job 15,925.00 • 2. Remove six large maple trees & one large chestnut tree along wall on St George St • Chip all brush and grind stumps • Remove all wood from job 16,725.00 • 3. Remove all maple, spruce & locust trees from St George St to softball shed • Chip all brush and grind all stumps possible • Remove all wood from job 12,225.00 • All stump grindings stay on sight, made safe 19
FY 19 DPS Equipment Requests DPS Buildings and Grounds Item Cost Priority Utility Vehicle $20,000 2 • General utility • Snow and ice • Landscaping • Spreader • Dump bed 20
FY 19 DPS Equipment Requests DPS Buildings and Grounds Item Cost Priority Auto scrubber $10,000 3 • Used every day • Floor cleaning • Strips VCT floors • No chemicals 21
Additional Discussion Items 1. Repurpose PAC unfinished orchestra Pit? 2. Update on Artificial turf life expectancy. 22
Discussion item Repurpose unfinished Orchestra Pit? Current • Orchestra pit is unfinished, not practical to finish, large cost, minimal use • Would need to make pit ada compliant to use • Pit takes on water during most high rain events • Stage extension system is costly and unsafe to operate Proposed • Fill in Pit with concrete. • Shorten legs of our customized stage extension system • Will be able to utilize our stage extension system more often at minimal cost • Potential for more customers that require a stage extension • Cost- $38,000 23
Repurpose unfinished Orchestra Pit? 24
Repurpose PAC orchestra pit? 25
What is the status of our Artificial Turf Field? • 8/1/17-Installer says that turf is in good condition compared to similar aged fields installed in the region. • We are in year 9. One more year on warranty. • 10k (at least) annually required to maintain properly • The field has 3 years remaining on its useful life • Replacement estimate is $5/SF for a system with no shock pad $6/SF for a system with a shock pad • Approximately 90,000sqft $550,000 current est. cost to replace turf 26
What is the cost of doing nothing? • Approximately 3,500 people occupy your buildings everyday. • Operational maintenance can not maintain the buildings alone. • Operations & capital depend on each other, without one both are ineffective • Buildings will age faster than we can maintain them. • Buildings will trend towards less efficient rather than towards more efficient. • Your costs will trend towards unpredictable. 27
questions? notes _______________________________________ _______________________________________ _______________________________________ Brian J. Cherry, MSFM, MCPPO _______________________________________ Director of Facilities Town of Duxbury _______________________________________ cherry@town.duxbury.ma.us _______________________________________ 781-934-1100 ex 5460 _______________________________________ _______________________________________ 28
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