TO AT NATIONAL SEMINAR 19 th January 2012 1
PR PRESENT ESENTATIO TION N ON ON By Vice President - HNPCL Mumbai 19 th January 2012 2
GOOD LEADERSHIP IS THE ART OF GETTING EXTRA ORDINARY WORK DONE THROUGH ORDINARY PEOPLE 3
PROJECT MANAGEMENT CONCEPT AS PER BRITISH STANDARD BS 6079 : 1996, PROJECT MANAGEMENT IS DEFINED AS: 1. PROJECT (CLAUSE NO. 1.3.6) A UNIQUE SET OF COORDINATED ACTIVITIES, WITH DEFINITE STARTING AND FINISHING POINTS UNDERTAKEN BY AN INDIVIDUAL OR ORGANIZATION TO MEET SPECIFIC OBJECTIVES WITHIN DEFINED SCHEDULE, COST AND PERFORMANCE PARAMETERS. 4
PROJECT MANAGEMENT CONCEPT 2. MANAGEMENT PLANNING, MONITORING AND CONTROL OF THE FUNCTIONS SUPPORTING THE COMPLETE CYCLE (FLOW) OF ACTIVITIES, AND THE ASSOCIATED FLOW OF INFORMATION.. 5
PROJECT MANAGEMENT CONCEPT 3. PROJECT MANAGEMENT (CLAUSE 1.3.9) PLANNING, MONITORING AND CONTROL OF ALL ASPECTS OF A PROJECT AND THE MOTIVATION OF ALL THOSE INVOLVED IN IT TO ACHIEVE THE PROJECT OBJECTIVES ON TIME AND TO THE SPECIFIED COST, QUALITY AND PERFORMANCE. 6
PROJECT MANAGEMENT CONCEPT 4. PROJECT MANAGEMENT ACTIVITY (PMA) (CLAUSE 1.3.9) AN OPERATION, WITHIN A WORK PACKAGE OF A WORK BREAKDOWN STRUCTURE, THAT IS A SPECIFIC ACTION TO BE COMPLETED TO AID THE FULFILLMENT OF THE PROJECT AS A WHOLE. 5. PROJECT MANAGER (CLAUSE 1.3.10) THE INDIVIDUAL OR BODY WITH RESPONSIBILITY FOR MANAGING A PROJECT TO ACHIEVE SPECIFIC OBJECTIVES. 7
PROJECT MANAGEMENT CONCEPT 5. PROJECT MANAGER THE INDIVIDUAL OR BODY WITH RESPONSIBILITY FOR MANAGING A PROJECT TO ACHIEVE SPECIFIC OBJECTIVES. IT CAN BE ELABORATED AS THE INDIVIDUAL OR BODY WITH THE RESPONSIBILITY FOR MANAGING A CONTRACTED PROJECT BY CO ORDINATING PROJECT MANAGEMENT FUNCTIONS AMONG CUSTOMER, CONSULTANT, SUPPLIERS, AND PROJECT SITE IN THE FIELD OF ENGINEERING, MANUFACTURING, SUPPLIES, ETC FROM CONCEPT TO COMPLETION OF THE PROJECT IN LINE WITH THE CONTRACT AGREEMENT. 8
PROJECT MANAGEMENT CONCEPT 6. PROJECT LIFE CYCLE (CLAUSE 1.3.8) THE SEQUENTIAL PHASES THROUGH WHICH A PROJECT PASSES TO REACH ITS OBJECTIVES. a) Define phase b) Plan phase c) Implement phase d) Close phase 9
1. 1. DE DEFINE FINE PHA PHASE SE 1 DEFINE PHASE- a) Project strategy – Project (Goal) is defined If the Goal is - S pecific M easurable A ttractive R ealistic and it’s T imeline is clear then it is a SMART Goal 10
PROJECT MANAGEMENT CONCEPT SUCCESS IS BEST ACHIEVED WHEN WE ARE CLEAR ABOUT THE GOAL AND FLEXIBLE ABOUT THE PROCESS OF GETTING THERE 11
2. PL 2. PLAN AN PHA PHASE SE Planning - Setting a Direction for a System and then Guiding the systems to follow the Direction 12
2. 2. PL PLAN AN PHA PHASE SE 2 PLAN PHASE- 2.1 a) Product Break down Structure (PBD) - Decide the Packages / Sub packages - Group them according to strategy - Define the scope clearly and award the job b) Work Break down Structure (WBD) - Estimate all the works to be done in order to create the packages / sub packages - Estimate the duration for each work - Make mile stone schedule - Make L-1 schedule 13
2. 2. PL PLAN AN PHA PHASE SE 2.2 PLAN INFRASTRUCTURAL PACKAGES 2.3 IDENTIFY UNREALISTIC DEAD LINE IF POSSIBLE REMOVE THEM OR HAVE ALTERNATE PLAN TO NULLIFY THEIR EFFECT . 2.4 PLAN TAKING INTO ACCOUNT FESTIVALS, HOLIDAYS, SEASONAL EFFECTS 2.5 IDENTIFY MAJOR MILESTONES TO BE ACHIEVED 2.6 IDENTIFY STATUTORY AND NON STATUTORY CLEARANCES 14
2. 2. PL PLAN AN PHA PHASE SE POOR PLANNING DOCUMENTS ARE ONE IMPORTANT REASON FOR BAD PROJECT RESULTS IN TERMS OF ADDITIONAL, UNPLANNED WORK, TIME DELAY AND COST OVER RUN 15
2. 2. PL PLAN AN PHA PHASE SE 2.6 A) STATUTORY CLEARANCES 1. POLLUTION CLEARANCE WATER GOI / GOS AND AIR 2. PROJECT IMPORT REGISTRATION MOP, GOI 3 ENVIRONMENTAL CLEARANCE MOEF, GOI 4 AVIATION CLEARANCE AAI, GOI 16
2. 2. PL PLAN AN PHA PHASE SE 2.6 B) NON-STATUTORY CLEARANCES 1 LAND AVAILABILITY AT PLANT AREA 2 FOR TRANSPORTATION OF COAL 3 TRANSPORTATION OF FUEL (SECONDARY FUEL) 4 REAL ESTATE RIGHTS & RIGHT TO ACCESS AND USE OF SITE, INCLUDING RIGHT OF WAY FOR ALL CORRIDORS TO THE FACILITY FROM NEAREST STATE HIGHWAY, R&R 5 MEGA POWER PROJECT STATUS 6 DEFENCE CLEARANCE 17
2. 2. PL PLAN AN PHA PHASE SE 2.6 C) OTHER CLEARANCES 1 APPROVAL AS PER EXPLOSIVES ACT AND RULES 2 APPROVAL AND REGISTRATION OF STEAM GENERATOR AS PER INDIAN BOILER REGULATION 3 APPROVAL AS PER INDIAN ELECTRICITY ACT AND RULES FOR ELECTRICAL INSTALLATION 4 APPROVAL AS PER INDIAN PETROLEUM ACT AND PETROLEUM RULES FOR STORAGE AND TRANSPORT OF PETROLEUM PRODUCTS 5 APPROVAL AS PER GAS CYLINDER RULES AND HANDLING AND TRANSPORT OF COMPRESSED 18 GASES
2. 2. PL PLAN AN PHA PHASE SE 2.6 C) OTHER CLEARANCES 6 A) COLLECTION, STORAGE AND DISPOSAL OF WASTE B) SITE CLEARANCES, SAFE REPORT AND SAFETY AUDIT 7 CONFIRMATION OF COLLECTOR / DIRECTORATE OF TOWN AND PLANNING FOR THE USE OF THE SITE FOR THE CONSTRUCTION AND OPERATION OF THE POWER STATION AND FUEL FACILITY 8 CONSENT OF RELEVANT PANCHAYAT FOR THE DEVELOPMENT OF PROJECT SITE AND THE TOWNSHIP SITE 9 APPROVAL OF CHIEF INSPECTOR OF FACTORIES OF THE PROPOSED DESIGN AND CONSTRUCTION OF 19 POWER STATION AND FUEL FACILITY
2. 2. PL PLAN AN PHA PHASE SE 2.6 C) OTHER CLEARANCES 10 ALLOCATION / APPROVAL OF ELECTRIC SUPPLY FOR BULK CONSTRUCTION POWER 11 NO OBJECTION CERTIFICATE REGARDING AIR & FUGITIVE EMISSIONS 12 NO OBJECTION CERTIFICATE FOR PLANT LAYOUT WITH REGARD TO ELECTRICAL EQUIPMENT, OPERATIONAL SAFETY 13 NO OBJECTION CERTIFICATE FOR STORAGE OF CONSTRUCTION MATERIALS, ETC. TILL COD OF THE PROJECT 14 NO OBJECTION CERTIFICATE FOR STORAGE OF CONSTRUCTION MATERIAL, FUEL OILS AND CHEMICALS, ETC. IN THE SCOPE OF THE 20 CONTRACTOR, TILL COD OF THE PROJECT
2. 2. PL PLAN AN PHA PHASE SE 2.6 C) OTHER CLEARANCES 15 NOC FOR STORAGE OF DISTILLATE OIL 16 LOCAL APPROVAL FOR OPERATING THE PLANT 17 LOCAL APPROVAL OF ARCHITECTURAL PLANS FOR TOWNSHIP 18 CLEARANCE FOR LIFTS 19 APPROVALS / CLEARANCES FOR LABOUR / MAN POWER LIKE LICENSE FROM LABOUR COMMISSIONER FOR CONSTRUCTION LABOUR, REGISTRATION OF WORKERS 20 EXPORT AUTHORISATION (EXPORT LICENSE) 21 CLEARANCE FOR EOT CRANE / OTHER BUILDING 21 CRANES
3. IMPLEMENTATIO 3. IMPLEMENT TION N PHASE PHASE 3.1. KICK-OFF MEETINGS- KICK-OFF MEETING IS THE BEGINNING OF IMPLEMETATION PHASE. A TYPICAL AGENDA FOR KICK-OFF MEETING – 3.2 1 Detail scope of works 2 Identification of packages and detail of respective LOIs 3 List of terminal points of contract 4 List of exclusions in the contract 5 Proposed date of signing of contract. 6 Allocation of works for various mfg units 22
3. IMPLEMENTATIO 3. IMPLEMENT TION N PHASE PHASE TYPICAL AGENDA FOR KICK-OFF MEETING CONTD … . 3.2 7 Detail of co ordinators for all the agencies concerned with postal addresses, contact persons area wise, phone numbers, fax number, e-mail address, mobile number etc 8 Contract coordination procedure with Customer, Consultant, inter units etc. 9 Document numbering and trasmittal modalities. 10 Data for preparation of L1 / L2 networks 11 List of drawings to be approved by customer for all the packages. Schedule of submission and approvals with dates. 12 List of Quality plans to be approved by customer for all the packages. Schedule of submission and approvals with dates. 23
3. IMPLEMENTATIO 3. IMPLEMENT TION N PHASE PHASE TYPICAL AGENDA FOR KICK-OFF MEETING CONTD … . 3.2 13 List of Sub vendors to be approved by customer for all the packages. Schedule of submission and approvals with dates. 14 Nomenculature of auxiliaries like fans, mills , pumps etc. ( Numbering from left to right or from right to left ) 15 List of mandatory spares to be supplied under each package and unitwise allocation of the same. 16 List of special tools and tackles to be supplied for each package and unitwise allocation of the same. 17 List of commissioning spares to be supplied for each package. 18 List of recommended spares if any 24
3. IMPLEMENTATIO 3. IMPLEMENT TION N PHASE PHASE TYPICAL AGENDA FOR KICK-OFF MEETING CONTD … . 3.2 19 List of customer inputs with schedule dates 20 Clarity on Guarantee data schedule. 21 Detail regarding applicability of Liquidated damages clause. 22 Detail regarding Insurance coverage for transportation, storage, E&C 23 Clarity on Zero date of contract 24 Clarity on mode of material despatches 25 Address of the customer for despatching the materials, Name of the Rly siding, List of transporters available and their addresses with contact person and phone numbers 26 Project schedule milestone wise. 25
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