Team Assignment Process Improvement MSD P18711 | Beth’s Favorite Team Madeline Galvin | Ann Brautigam | Joseph Yeiter Detailed Design Review
Agenda Survey Updates ❄ Discipline Skills Review ❄ SME Meetings ❄ PRP Information Standardization Updates ❄ Example Algorithm Scores ❄ Risk Assessment ❄ MSD II Project Plan ❄
Survey Updates Pre-course survey for Spring ready to send out ❄ Mid-course survey sent out to students ❄ Data will be analyzed when survey is closed ❄ after finals week
Skills Skills lists reviewed with Dept. Leads ❄ Updates reflected in Spring survey ❄ Updated need to be reflected on PRP ❄
SME Meetings UT Dallas Capstone ❄ - Learned that different people may want to use the tool in very different ways, so we may want to make the tool adaptable to different factors and different priorities for those factors. CATME Representative ❄ - Learned other factors that may be important to include in the decision making algorithm, like whether we are creating cliques, etc. Dept Leads ❄ - Dividing software into different categories - Finalized list of skills - Indicator columns for google doc SIS Representatives ❄ - Joe and Dave are both on board with this project and have agreed to help is in creating easy-to-pull reports on student data that can be easily converted to excel files. - Reports containing confidential information are allowed to be pulled by Beth
Algorithm Input
Algorithm Output
Student Score Calculation Degree of fit for each student on each project
Pyomo Inputs
Pyomo Outputs
ID Risk Category Importance Mitigation Plan Resource Probability Impact The new process produces team assignments which Adequate testing of process on old data sets as well as 1 are worse than if they were created using the original simulated data sets and comparison of results with manual process Technical 3 9 27 results of manual process Madeline Team members are not equipped with the necessary Team will engage current CE students and/or 2 Computer Engineering skills required for this system Resource 3 3 9 professors as subject matter experts Joe Confidential student information stored on SIS or in 3 survey results is exposed Societal 1 3 3 Correct access levels required for use of system Lissa System is not responsive to last minute issues in the Live testing of system performed during Team 4 Team Assignment process Technical 3 3 9 Assignment process for the upcoming Spring semester Madeline Lack of data sets available to test the new process Simulation data sets will be created using the new 5 due to changes made to the student survey Resource 3 3 9 survey template Madeline MSD office is unwilling/unable to properly use system Proper training manuals for use, maintenance, and 6 as intended or is unwilling/unable to maintain the troubleshooting will be developed and shared with the system to be used year to year Societal 1 9 9 MSD office Lissa Team members are unable to translate code Detailed comments and instructions will be included in 7 developed for system Technical 1 3 3 all code developed by team members Joe Communicating with SIS API for possible solutions or 8 Using SIS to gather private student information Technical 1 1 1 including corresponding questions in student survey Lissa The system is not able to run for the Spring Team will be able to create team assignments with the 9 Semester Technical 3 1 3 system manually following logic or code Joe 73
MSD II Project Plan Wintersession Go to gemba and collect assignment data ❄ Phase 1 Finalize algorithm ❄ Clean student and project data ❄ Phase 2 Create assignments with algorithm and clean data ❄ Develop user interface ❄ Phase 3 Further testing of assignment system and user interface ❄ Create documentation for hand off ❄ Phase 4 MSD Office training ❄
Appendix
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