St. Crispin’s School Ski Trips 2013 Thur 28th March – Fri 5 th April 2013
Staffing Miss Hill Mrs Richards Mr Webley Mr Inns
Approval Process Resorts checked by Ski Plan for suitability Party Leaders and Ski Plan select appropriate resort and accommodation Initial approval from Head, Governors and LA Upon completion of risk assessments, council pro-formas, list of students attending, staffing, itinerary, travel arrangements and insurance - trip seeks approval from Off-site and Hazardous Activities Advisory Service Final approval from Head, Governors and LA
Evening Entertainment – Sugarloaf Events include: • Cinema/DVD night • Swimming • Activity Centre • Possible Cat ride up the mountain • Quiz Night • Shopping Evening entertainment carries an additional cost of £35 payable by 31 st Jan
Itinerary – Sugarloaf • Depart School – 6am, flight departs Heathrow at 09.55 28 th March to Boston. BA1502 (American Airlines) • Arrive in Boston at 13.50, 4 hour coach to resort • Return – Depart Sugarloaf on 3rd April travel and stay overnight in Boston • Return – Flight Leaves Boston at 20.05 4 th April and returns to Heathrow at 7.45am 5 th April. BA1523 (American Airlines) • Arrive at school approx 9am 5 th April • ALL TIMES ARE PROVISIONAL
Trip Rules Students must only ski when accompanied by an instructor Students are not allowed in any room other than their own No student to be out of room after lights out. Students must be considerate to other guests No smoking or alcohol at any time Students will have limited leisure time in the resort. They must stay in the designated area in groups no smaller than three and report in at the correct time. Students must remain in the hotel unless given permission to do otherwise. Students are not permitted to use their balcony.
Trip Rules Students must follow the instruction of staff and instructors without question Students must be sensible and well behaved whilst travelling Students will be responsible for any damage they cause Students must be on time to avoid worry/delay. Students are expected to behave responsibly and safely at all times. Students are not permitted to buy dangerous or offensive items in resort. Please note that if a serious behavioural problem occurred parents could be asked to collect their child from the resort or pay the cost of sending the child home.
Clothing Information Woollen Hat Outdoor shoes/boots Ski Goggles Underwear + Socks Sunglasses T-shirts Ski Gloves Casual Wear Ski Jacket Night Wear Ski Trousers/Salopettes Ski Socks 2/3
Other Travel Items Hairbrush Sun Tan cream (high factors for face) Medicines - to be given to staff Lip Salve Camera Money Soap PASSPORT PHOTO – not Face cloth now needed Tooth brush and Paste Students are responsible for their own possessions and valuable items should be left at home
Contact Information Sugarloaf Boston Midtown hotel 220 Huntingdon Avenue Sugartree Condominiums Sugarloaf Boston 5092 Access Road MA 02115 Carrabassett Valley Tel: 001-617 262 1000 ME 04947 Tel: 001-207-237-2000 Ski Plan 0870 241 4499
Other Information Updates - Students will have access to a pay phone in the hotel. Medicine - Should be given to your child's group leader and the party leader be made aware. Insurance – We hold a group Policy. Parents are responsible for medicine and excess costs. Swimming – We require a letter of consent to complete this activity. Swimming will only take place with a member of staff present.
ESTA • You now need to apply to travel to the US using the electronic system for travel authorisation • Please use this link https://esta.cbp.dhs.gov/ • You will need a valid passport and travel details to complete the application
Before Departure Please hand the following to your travel group leader: • Evidence of ESTA approval (Where available) • Completed EV2 collect after Christmas • Hand in letter of permission to swim • Change money into Dollars • Exercise! • Any updated passport information • Hand in hire form (issued 2 weeks before) • Watch out for the final departure letter which will come out approx two weeks before departure with confirmed instructions for the day.
On the Day - Sugarloaf • Arrive 6.00am • Students to report to travel group leader and hand in passport. • Money should be in a named envelope with the amount of money also detailed. Money not handed into staff is not covered by the school insurance policy • Collect a luggage tag and a piece of ribbon • Once checked in students should say their goodbyes, load their luggage and wait on the bus. • Please remember to bring a sensible amount of luggage! These times are approximate!
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