Setting the Stage for Reopening Planning July 13, 2020 Presented to - PowerPoint PPT Presentation

Setting the Stage for Reopening Planning July 13, 2020 Presented to the Medford School Committee Agenda Item VII.4 July 13, 2020 Presented by: Dr. Peter J. Cushing, Assistant Superintendent Suzanne Galusi, Assistant Superintendent Thomas Milaschewski, Superintendent Resident

Meeting ● Communicate the vision for a successful Objectives reopening ● Review guiding principles for success ● Discuss collaborative process for creating reopening plan

Aspirations We will prioritize safely returning students to in-person learning for the Fall through strict health & safety requirements. At the same time, we will ensure that remote learning provides opportunity and equity for student learning experiences across the district. Through in-person and remote opportunities, we will focus on closing academic gaps and supporting the social-emotional needs of our students.

The following core values and beliefs have Core been established from feedback gleaned from the roundtable discussions, various forms of staff feedback, and align to the MPS DRAFT Values Strategic Plan. These values are driving our reopening plans: Safety Driving Consistency the Plan Equity

5 Key Challenges 1. Public health challenge 2. Lack of agreement 3. Lack of time 4. Decisions will be scrutinized 5. Shifting circumstances

DESE Continuum

Process for Developing a Plan This process will require flexibility and an open mind. Given the divergent opinions on how society approaches the pandemic, and considering the countless challenges associated with reopening schools, this planning process will be extremely complex. While there is no perfect plan, through collaborative work we can achieve a plan that covers critical needs for our students and staff. This work is fluid in nature and will require us all to be innovative and agile. Leading a coherent and collaborative process, a steering committee will be created to establish a vision and guide this work. Initially, this committee will be composed of district leaders and Workgroup facilitators. Soon after the forming and norming process is started, community stakeholders will be onboarded to the Workgroups and to limited membership on the steering committee itself. The steering committee will meet weekly to review relevant updates from DESE, discuss updates to medical guidelines and share updates from each of the Workgroups. Each Workgroup will meet at least once a week to discuss updates from the steering committee and to continue the work relevant to each specific group.

Organizational Structure Steerin Ste ing Com ommittee Communication /Stakeholder Operations Instruction Engagement Workgroup Workgroup Workgroup In-person/Hybrid Virtual Building Bas ased Teams

Responsibilities: Steering Oversee and facilitate Workgroups ● Committee Champion the effort of defining the school ● reopening plan Ensure coherence of the entire plan; consider ● S uperin uperintendent tradeoffs and make decisions Superi Supe rintende dent Res esid iden ent Assure issues regarding equity are maintained and ● Asst. As t. Supt Supt of of Elementary strengthened As Asst. t. Supt Supt of of Sec Secon ondary Dire Di rector r of of Cur urric iculu lum & & Ins nstru ructio ion Make certain long-term district priorities are ● Dire Di rector r of of Pupil upil Serv Servic ices considered Di Dire rector r of of Sc Schoo ool l Coun ounselin ling & & Beh Behavio ioral l Healt ealth Provide diverse perspectives based on the steering ● Superv Supe rvis isor of of Healt ealth Serv Servic ices committee members’ experiences Pr Prin incip ipal l of of Med edford Hi High gh Sc Schoo ool Provide district context and expertise ● President of Medford Teachers’ Union Vice President of Medford Teachers’ Union Finalize the plan and communicate out to other ● Dire Di rector r of of Eng nglis lish Le Learn rners and nd Title itle 3 stakeholders Supe Superi rintende dent Des Design ignee(s)

Exp xpected Out utcomes by by 7/ 7/28 28: Operations The creation of a draft written plan and PPT detailing all planning and logistics for the Workgroups reopening of schools in the following areas. These plans should include specific references from DESE’s guidance ● Transportation Assis As ista tant t Sup Superint intendent t ~ Facilit ilitator or ○ Communication with transporters (eastern bus, Sup Superv rvis isor r of of Hea Healt lth h Serv Servic ices ~ Facilit ilitator or MBTA & Special Education Transport) Direc Director r of of Build Buildin ings gs and nd Grou Grounds Food service ● Direc Director r of of Tec Techn hnolog logy How will lunches be handled at each building? ○ Princ rincipa ipal l of of Rob Rober erts Elem Elementa tary Students & staff Prin rincip ipal l of f An Andre rews Mid iddle le Sc Scho hool ● Technology Princ rincipa ipal l of of MVTH VTHS ○ Assignment of student devices Direc Director r of of Athle Athletic tics and nd Com ommun unit ity Sch Schoo ools ls Hot spots ○ Princ rincipa ipal l of of Curtis urtis-Tu Tuft fts ○ Needed materials/devices for staff Mayo yor/Mayor or Desig Designe nee Creation of technology tutorials for student, staff ○ Paren rent/Caregiv giver (4 tota total l with with ea each h leve level l & families to navigate platforms (chromebook & represente repre ted) google classroom) 4 Tea Teache hers (des esig ignated by by MTA) TA)

Expected Outcomes by 7/28 Continued….: Operations ● Facilities and Maintenance Continued…... ○ Recess/Playground use ○ Cleaning ○ Ventilation PPEs ○ Identify a COVID-19 related isolation space in ○ Assis As ista tant t Sup Superint intendent t ~ Facilit ilitator or each building Sup Superv rvis isor r of of Hea Healt lth h Serv Servic ices ~ Facilit ilitator or Director Direc r of of Build Buildin ings gs and nd Grou Grounds Direc Director r of of Tec Techn hnolog logy Health Services ● Princ rincipa ipal l of of Rob Rober erts Elem Elementa tary ○ Process for caregivers picking up sick Prin rincip ipal l of f An Andre rews Mid iddle le Sc Scho hool children Princ rincipa ipal l of of MVTH VTHS PPE supplies and distribution ○ Direc Director r of of Athle Athletic tics and nd Com ommun unit ity Sch Schoo ools ls Entrance and Exit Plans ○ Princ rincipa ipal l of of Curtis urtis-Tu Tuft fts ○ Identify a COVID-19 related isolation space in Mayo yor/Mayor or Desig Designe nee each building Paren rent/Caregiv giver(4 (4 tota total l with with ea each h leve level l repre represente ted) 4 Tea Teache hers (des esig ignated by by MTA) TA)

Operations Workgroup: Questions to consider Questions to consider: 1. What aspects of operations are going to be critical to get right in a remote, modified, or hybrid model of school reopening? a. Keep within the Operations venue. The Instruction Workgroup will handle academic reopening models. 2. As you consider the importance of technology, security, maintenance, and facilities in remote learning environments, what are the things that your district is currently doing well? 3. What are the things that your district needs to improve upon from the current remote learning? 4. What aspects of operations need to be agile and variant depending on the learning environment? 5. How is your district’s current operations structure set up? Is this structure conducive or restrictive to successful reopening? 6. Is every school properly ventilated for a safe return to school?

Instruction/SEL Responsibilities: Workgroup planning and logistics for curriculum (remote ● I n n pe pers rson/Hybr brid id: and in-person) Di Director of Curric iculu lum an and In Instructio ion - Facil Facilit itator ● school schedules Di Director of Pu Pupil l Ser ervic ices - Facili Facilitator Di Director of Englis lish Lea earners an and d Ti Title le 3 supports for students and staff ● 4 Te Teachers (de desig ignated by MTA) Director of Sch Di chool l Counselin ling an and Beh Behavio ioral l Hea Healt lth attendance protocols ● Pr Prin incip ipal l of the e Colu lumbus Elementary Par Parent/Caregiv iver (4 total l wit ith eac each lev evel l rep epresented) ● special education requirements Rem Remot ote: Sch chool l Commit ittee member MTA Pr Presid ident Assis As istant Superin intendent - Fac Facili ilitator Par Parent/C /Caregiv iver (4 total l wit ith each each lev evel l repr epresented)) Pr Prin incip ipal l of Med edford Hig High Sch chool Prin Pr incip ipal l of the e Br Brooks Di Director of Sch chool l Counselin ling an and Beh Behavio ioral l Hea Healt lth - Facil Facilit itator 4 Te Teachers (de desig ignated by MTA)