PUBLIC WORKS Fiscal Year - 2021 Operating & Capital Budget Presentation • Water Pollution Control Department • Public Works & Engineering • Public Properties
MISSION STATEMENT The Public Works Department manages the development, maintenance and improvements for the Town’s infrastructure network and public assets including roads, parks and open space, sidewalks, drainage, sewers, and all public facilities which are essential to the community and which provide a safe, efficient and attractive system to enhance the quality of life for residents and the economic needs of businesses. The Department also provides for residential solid waste disposal and recycling needs of the community. Public Works
Public Works Responsibilities • 120 Miles of Sewer • 180 Vehicles Maintained • 152 Miles of Road • 21 Buildings (200,000 SF) • 1,500 Acres of Open Space • 5 Parks/Sports Facilities • 107 Miles of Sidewalks • 7.67 Miles Linear Trail • 43 Employees Public Works 3
DEPARTMENT ORGANIZATIONAL CHART DIRECTOR OF PUBLIC WORKS AND ENGINEERING HIGHWAYS/ ENGINEERING OFFICE WPCD GROUNDS HIGHWAY AND TOWN ENGINEER GROUNDS ASSISTANT TO THE WPCD (PART TIM E ) SUPERINTENDENT DIRECTOR SUPERINTENDENT ENGINEERING OPERATIONS ASSISTANT MANAGER SUPERINTENDENT SECRETARIES (2) WPCD STAFF (8) ASSISTANT TOWN ENGINEER HIGHWAY CREW BUILDING CREW GROUNDS CREW FLEET MANAGER LEADERS (3) LEADER LEADER ENGINEERING TECHNICIAN BUILDING GROUNDSKEEPERS MAINTAINERS (11 ) MECHANICS(3 ) CONSTRUCTION (3) SPECIALIST Public Works 4
PUBLIC WORKS BUDGET OVERVIEW FY – 20 FY-21 DEPARTMENT CHANGE % CHANGE APPROPRIATION RECOMMENDED PUBLIC WORKS $6,532,481 $6,758,291 $225,810 3.46 % PUBLIC PROPERTIES $1,235,438 $1,238,155 $2,717 .22 % WATER POLLUTION CONTROL $4,439,832 $4,113,831 ($326,001) - 7.34 % DEPARTMENT Public Works 5
(1) FULL-TIME TOWN ENGINEER • Walter Gancarz, Town Engineer, retiring PERSONNEL June 2020. REQUESTS: • Need for a full-time Engineer. (1) CAPITAL PROJECTS MANAGER • Reassign Assistant Town Engineer to oversee multiple Capital Projects. Public Works
Appropriation Request Account % Change Reason for Increase/Decrease 2019-2020 2020-2021 Increase in electrician hours & addition of 5102 - Personnel $593,058 $671,437 13.22 % Town Engineer. 5304 – Heating Oil $40,000 $60,000 20 % Underestimated from previous year. 5303 – Natural Gas $2,500 $ 3,500 40 % Addition of NG generator. Water Poll llution • MAJOR CHANGES IN THE BUDGET Control Div ivis ision Public Works 7
APPROPRIATION REQUEST BUDGET ITEM % CHANGE REASON FOR INCREASE/DECREASE 2019-2020 2020-2021 Administration Capital Project Manager (½ BOE Funded) . Moves (5102 ) Permanent full time $271,287 $323,988 19.43 % from Engineering (5103 ) Permanent part time $7,950 $0 (100%) Full time Town Engineer Engineering Eliminate full time Assistant Town Engineer and (5102) Permanent full time $229,680 $218,044 (5.07 %) add full time Town Engineer Highways/Sidewalks/Drainage (5204 ) Auto and Equipment Supplies $169,000 $165,000 (2.37 %) Reduced historical costs (5401) Consultants $9,000 $19,500 116.67 % MS4 Requirements (5403) Auto and Equipment Maintenance $54,000 $51,000 (5.56 %) Reduced historical costs (5409) Other $833,950 $862,300 3.40 % RWA fee increase Public Works • MAJOR CHANGES IN THE BUDGET Div ivisio ion Public Works 8
APPROPRIATION REQUEST % REASON FOR BUDGET ITEM 2019-2020 2020-2021 CHANGE INCREASE/DECREASE Snow and Ice (5203) Auto and Equipment $36,000 $38,000 5.56 % More parts (5204) Program Materials $160,500 $155,000 (3.43 %) Salt price reduction (5208) Gas and Diesel $31,680 $26,020 (17.87 %) Fuel price reduction/ reduced usage Solid Waste (5409) Other $1,707,363 $1,828,050 7.07 % Contract increase /tipping fee increase Grounds (5409 ) Gas and Diesel $12,660 $14,080 11.22 % Increased fuel usage (5301) Telephone $3,500 $5,500 57.14 % Emergency phones (5409) Other $7,000 $5,000 (28.57 %) Jarvis Street Restrooms Publi lic Work rks • MAJOR CHANGES IN THE BUDGET Hig ighway Divis ivisio ion
Appropriation Request Budget Item % Change Reason for Increase/Decrease 2019-2020 2020-2021 (5105) Overtime $6,500 $7,500 15.38 % Older buildings requiring more care (5304) Heating Oil $35,000 $38,110 8.85 % Based on contract (5305) Water/Sewer $51,450 $49,110 (4.55 %) Reduced usage (5404) Building Property $326,676 $320,000 (2.04 %) Reduction in building projects (5405) Rentals/Leases $132,074 $137,000 3.73 % Performance contract/Grange lease (5409) Contract Services $4,984 $5,200 4.33 % Performance Contract Financing Publi lic Propertie ies • MAJOR CHANGES IN THE BUDGET
Description Year 1 Year 2 2001 Vacuum/Pressure Washer Truck Replacement $395,000 $0 Pick Up Truck $0 $46,000 TOTAL $395,000 $46,000 Water Poll llution • Capital Budget Control Div ivis ision Public Works 11
• WPCD 2001 Vacuum/ Pressure Washer Truck • Town wide sewer cleaning • Preventive maintenance • Emergency cleaning operations
CAPITAL BUDGET PUBLIC WORKS & GROUNDS ENGINEERING , , HIG IGHWAYS AN AND GR GROUNDS CAP APITAL BUDGET RE REQUEST YEAR 1 Two (2) Pick-Up Trucks $100,000 Street Light Pole Replacement $110,000 Dump Truck with Plow $215,000 Non-Dump (Crew Truck & Screen) $160,000 Sidewalk Improvements $200,000 Road Improvement Program $2,000,000 Storm Water Drainage Improvements $110,000 Road Reconstruction (Industrial Ave.) $620,000 Two (2) Mowers $45,000 TOTAL $3,560,000 Public Works 13
CAPITAL BUDGET PUBLIC WORKS & GROUNDS ENGINEERING , , HIG IGHWAYS AND GR GROUNDS CAPITAL BUDGET RE REQUEST YEAR 2 (1) Pick up Truck $56,000 Tree Removals $150,000 Cheshire Street Sidewalk $125,000 Public Works Dump Trucks $220,000 Non-Dump (Loader /Trailer) $226,000 Sidewalk Improvements $125,000 Road Improvement Program $2,000,000 Storm Water Drainage Improvements $110,000 Road Reconstruction (Scenic Court) $790,000 Paving Parking Lot (Cheshire Park) $200,000 Track Skid Loader & Trailer $57,000 TOTAL $4,059,000 Public Works 14
2019 Actual Paving Costs Treatment Total Cost Miles Treated Type Cost Per Mile Mill & Pave $742,677.33 $ 244,472 3.04 Hot In Place Double Chip/Fog $295,906.69 $ 132,694 2.23 Micro Sealing $129,373.53 $ 94,433 1.37 Chip Seal $209,199.04 $ 79,543 2.63 Crack Seal $46,730.87 $ 6,872.19 6.80 Traffic Control $42,489.50 Pave, Chip, Micro, Hot in Place 9.27 Crack Seal 6.8 Total Miles ALL Treatments 16.07 Public Works 15
2020 PAVING PLAN Proposed 2020 Chip Seal Road From To East Johnson Ave Highland Avenue McCausland Court Peck Lane * West Main Street Sheridan Drive Reinhard Road West Johnson Ave School House Road Ward Lane * Higgins Road North Brooksvale Road Barn Hill Road * Marion Road Westside Road Westside Road * LeClerc Ave Cul de sac LeClerc Ave * Marion Road Cul de sac Fenn Road Orchard Hill Road Cook Hill Road Orchard Hill Road * Old Lane Road Fenn Road Percival Drive * Waterbury Road Marion Road Jill Lane * Jinny Hill Road Mansion Road Mansion Road * South Main Street Dead End Estimated Cost Chip Seal $302,109 (4.64 miles) * Double Chip Seal Application (1/4 " over 3/8") Public Works 16
2020 PAVING PLAN Proposed 2020 Road Repavement (Mill and Overlay) Road From To Mountain Road Cornwall Avenue North Brooksvale Road Foster Court Mountain Road Cul de sac Willow Street West Main Street Cornwall Avenue Peck Lane Sheridan 1650' N of Cambridge Drive Peck Lane Sandbank Road Schoolhouse Road Sandbank Road 210' W of Industrial Ave Peck Lane Wallingford Road South Main Street Talmadge Road Elm Street Wallingford Road State Highway 68/70 Oregon Road South Meriden Road (W) South Meriden Road Estimated Cost Repavement $1,090,622 (5.72 miles) Estimated Total Cost Total Miles of Road $1,492,731.00 10.36 Miles (Paving and Chip Sealing) Public Works 17
YEAR 1 YEAR 2 Boiler Replacement at Fire HQ Annex and PD $110,000.00 Various Town Building Improvements $200,000.00 HVAC and Locker Room Improvements at Police Station $1,400,000.00 Parking Lot Paving (Senior Center) $140,000.00 Roof Replacement at the Police Department $225,000.00 Improvements at the Youth Center $200,000.00 TOTAL 1,510,000.00 TOTAL $765,000.00 CAPITAL BUDGET PUBLIC PROPERTIES Public Works 18
ADMINISTRATION/ENGINEERING/ADMINISTRATION • Director • Administrative staff • Engineering projects – No delay (Sir Walter Drainage, Jarvis Sidewalk, W Johnson Bridge) • Capital projects - Minor Delays (Paving, Library Roof , PBC Projects) STAFFING HIGHWAYS AND GROUNDS DIVISION IMPACT OF • Rotation of crew (red/blue teams) to preserve manpower • Crews disinfecting town buildings COVID19 • April 13 th storm • All Groundskeepers working while maintaining social distance WASTE POLLUTION CONTROL DIVISION • Two (2) “On - call” operators each week Public Works 19
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