General Manager’s Recommended Budget FY 14/15 Public Works Department 1
Public Works Department The Public Works Department includes the Administrative, � Engineering, Building Inspection, and Facilities Management divisions, as well as the Field Services Division – Highway, Parks, Cemetery, Fleet Maintenance. Total Operating Budget - $13,980,223 � The total change in the Public Works Department for FY � 2014/15 is a $329,435, or 2.4% increase compared to the current year adopted budget. Of the $329,435 increase, $203,418 is in salaries and benefit obligations of � current positions. The remainder ($126,017) is toward purchased services, supplies and equipment. 2
Field Services - Highway, Fleet, Parks, Cemetery � Budget increase of $146,375 or 1.9% An increase of $123,024 or 2.3% in salaries and benefits of � existing positions A Maintainer I position that was funded in the current year for an October � 1 hire is funded in the upcoming year in full There remains one frozen Maintainer position and one frozen Mechanic � position in Field Services Purchased services, supplies and equipment increase � $23,351 or 1.0% An increase of $10,000 for large equipment tire replacements � An increase of $3,000 for additional winter sand � An increase of $2,000 for sign replacements based on historic spending � 3
Field Services - Highway, Fleet, Parks, Cemetery (cont.) � Winter 2013/2014 23 Events (…and counting) � Material budget for snow operations expended � Expected cost to fill salt storage building at the end of the � FY approximately $140,000. Will be accomplished through a combination of program adjustments between now and year end within Public Works and a transfer from contingency. 4
Field Services - Highway, Fleet, Parks, Cemetery (cont.) Trees continue to present a considerable effort in staffing and � contract work CL&P work, new tree laws � Continued increasing obligations in our passive recreation areas: � Trails, both paved and hiking � Expanded streetscape areas and small parklets � We have found that as these areas get more popular and usage expands, � the need and expectation for a certain level of maintenance and responsiveness also increases. Continued expansion of lawn care pesticide ban on K-8 schools � Recent Legislative proposals are now focusing on all school levels and � possibly all public areas 5
Capital Fund - Vehicle & Equipment Replacement Fund Comprehensive Capital Replacement Plan for Vehicles and Heavy � Equipment Contribution for FY2014/2015 is $650,000; a $50k increase from FY14 � as a part of the Town’s multi-year step toward full funding Evaluation (2005) indicates annual investment of $750,000 required to � gradually eliminate deferred replacements and address ongoing needs. Examples of Trucks and Heavy Equipment and typical replacement cost: � Loader - $150,000 � Six Wheel Dump Truck - $165,000 � 10-Wheel Dump Truck – $210,000 � Backhoe - $150,000 � Large Mower - $90,000 � Planned replacements in 2014/15 include: � 1 – 6 Wheel Dump, 1 Payloader, 1 Multi-purpose Bobcat, 1 Lg Mower, 2 P/U’s, Roller 6
Public Works Administration Including Streetlights and Traffic Signals � Budget Increase of $23,513 or 3.0% Increase of $4,813, or 2.2% in salaries and benefits of � existing positions Purchased Services and Supplies have increased by $18,700, � or 2.25% with the following adjustment: An increase in Streetlights of $19,000 associated with the � maintenance and electricity usage of new decorative pedestrian streetlights on Broad Street 7
Facilities Management � Budget Increase of $92,921 or 4.4% Reflects an increase of $32,717, or 3.9% in salaries and � benefits of existing positions with the following significant adjustment: An increase of $23,000 as a result of eliminating a salary offset � budgeted in the current year which was intended for a portion of salaries to be charged off to bonded school projects Increase of $60,204, or 4.7%, in Purchased Services and � Supplies with the following adjustments to individual accounts: An additional $48,270 is budgeted for utilities at Nathan Hale � School, which is currently not in use by the Board of Education An increase of $11,700 in natural gas costs � An additional $5,406 is provided for online utility tracking services � 8
Facilities Management (cont.) � Winter 2013/2014 Budget for Heating are expended. � Expect to exceed budget for Heating Oil and Natural Gas by � approximately $45,000. Need for Repairs to Building mechanical systems has also � increased significantly this winter. Weiss Center, Lincoln Center, and Town Hall renovations were all completed over 15 years ago. 9
Building Inspection � Budget Increase of $70,389 or 8.2% Increase of $30,427 or 3.8% in personal services and � benefits. Combined Purchased Services and Supplies have increased � $39,962, or 84.6%. An additional $38,662 for purchase of new Property Maintenance � Enforcement software. Will put the Property Maintenance software on the same platform as the regional Building Permit software and PZC software (ViewPermit). Currently used by New Haven and other communities. 10
Engineering � Budget Decrease of $3,763 or -0.2% Decrease of $6,263 or -0.3% in personal services and � benefits Includes an increase of $40,000 reflecting elimination of a � credit budgeted in the current year for direct services on federal & state funded transportation projects Includes a decrease of $90,428 as a result of freezing one � vacant Civil Engineering position. 11
Organization Public Works Department Administration Field Services (Including Streetlights & Traffic Signals) Highway Engineering Fleet Parks Facility Management (Facility Management, Building Maintenance) Cemetery Sanitation Fund Building Inspection (Enterprise) 12
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