PRE-SUBMITTAL MEETING CITY OF PHOENIX- AVIATION DEPARTMENT REQUEST FOR QUALIFICATIONS DEER VALLEY AIRPORT RELOCATE TAXIWAY BRAVO AND CONSTRUCT HIGH SPEED CONNECTORS B6 & B9 DESIGN SERVICES PROJECT NO. AV31000092 FAA PROCUREPHX PRODUCT CATEGORY CODE: 925000000 RFX NUMBER: 6000000676 FEBRUARY 15, 2019
WELCOME & INTRODUCTIONS Samantha B. Ansmann , Contracts Specialist Point of Contact for Submittals and RFQ Questions Office of the City Engineer samantha.ansmann@phoenix.gov (602) 681-5361 John Kliethermes , Project Manager Aviation Department Trevor Bui Gloria Hucher, Jesus Gonzalez Jauregui Deputy Director Program Compliance Assistants Equal Opportunity Department business.relations.eod@phoenix.gov (602) 495-0887
MEETING OVERVIEW Sign- in sheet and PowerPoint will be posted on City of Phoenix’s ProcurePHX system ( RFx: 6000000676 ): https://eprocurement.phoenix.gov/irj/portal (or) https://www.phoenix.gov/streets/procurement-opportunities/current- opportunities It is your responsibility as a RFQ holder to determine, prior to submittal, if any Notifications have been issued. This is your ONLY opportunity to discuss this solicitation with City staff.
Vendor Registration and ProcurePHX • EOD Overview and DBE Requirements • Project Description and Scope of Work • SOQ Evaluation Criteria AGENDA • Submittal Requirements: Page Count, • Disqualifications ProcurePHX and RFx Electronic Submittal • Important Dates: Selection Schedule • Questions •
VENDOR REGISTRATION All Firms MUST be registered in the Vendor Management System PRIOR TO submitting a Proposal New Firms – After registering, the City will send an e-mail with a vendor number in approx. 2 days NEW: Information on how to register with the City is available at: https://www.phoenix.gov/finance/vendorsreg
PROCUREPHX All Firms MUST be registered in the Vendor Management System to SUBMIT a Proposal If your firm is already registered with the City of Phoenix’s ProcurePHX system, visit https://eprocurement.phoenix.gov/irj/portal to login and access the electronic solicitation Product Category Code is: 925000000 RFx Number is: 6000000676 The VENDOR NUMBER is to be included on the cover of the Statement Of Qualifications
EQUAL OPPORTUNITY DEPARTMENT Gloria Hucher , Compliance Assistant Equal Opportunity Department business.relations.eod@phoenix.gov (602) 495-0887
EOD OVERVIEW Equal Opportunity Department (EOD) is responsible for ensuring contractors and consultants achieve full compliance with all applicable federal regulations during all phases of this project/contract: • Solicitation • Bid/Submittal Verification • Subcontract Approval • Compliance Monitoring • Prompt Payment • Release of Retention • Sanctions and Penalties
DBE PROGRAM • U.S. Department of Transportation (USDOT) assists in the funding for this project, which is subject to the requirements of the Federal Aviation Administration (FAA) and 49 CFR Part 26. • 49 CFR Part 26 mandates recipient (City) administers a Disadvantaged Business Enterprise (DBE) Program • Phoenix DBE Program has annual Overall DBE Goal of 4.48% [to be achieved entirely with race- and gender- neutral (RGN) means]
SMALL BUSINESS OUTREACH • Phoenix imposes Small Business Outreach requirements in lieu of DBE Goals (RGN measure) • Four Elements of Small Business Outreach (demonstration of Good Faith Efforts): 1. Identify Opportunities 2. Communicate Broadly 3. Evaluate Proposals 4. Constructive Feedback
DBE PROGRAM Submittal Requirements (Due at time of submittal) 1 Form FORM EO1 : Statement of Small Business Outreach Commitment Failure to submit = Non-Responsive
DBE PROGRAM Post-Award Submittal Requirements 1. FORM EO2: Small Business Outreach Efforts 2. Supporting documentation for FORM EO2 3. FORM EO3: Proposed Statement of Small Business Participation * Good Faith Effort Documentation Submit to EOD for review and approval
EQUAL OPPORTUNITY DEPARTMENT For more information, please contact: Gloria Hucher Compliance Assistant (602) 262-7716 Email: business.relations.eod@phoenix.gov
PROJECT DESCRIPTION The City of Phoenix is seeking a qualified consultant team to provide engineering services to design the relocation of Taxiway Bravo and construction of new acute angle connectors B6 & B9 at Deer Valley Airport (DVT) in accordance with the DVT Master Plan. The project site is located at 702 West Deer Valley Road. The estimated construction cost is $10.4 million This project will utilize federal funds and is subject to the requirements of 49 Code of Federal Regulations Part 26 and the U.S. Department of Transportation DBE Program The design and construction will require phasing of this project consistent with FAA grant funding availability
PROJECT DESCRIPTION This project consists of designing the relocation and reconstruction of Taxiway Bravo for the entire length, including taxiway connectors to the hold bars and run up areas. Project also includes the design of Taxiway Connectors B6 and B9, and an add alternate for separation of signage circuiting Taxiway Bravo is currently at a non-standard distance from the centerline of Runway 7L-25R and needs to be relocated further south Due to local conditions, Taxiway Bravo will be moved to 300’ centerline to centerline
PROJECT TIMELINE/ TENTATIVE SCHEDULE
SCOPE OF WORK The preferred design consultant shall have: Design experience in an active airport operations area Familiarity with FAA Advisory Circulars Experience in coordinating projects with airport user groups Services may include phased engineering design services
SCOPE OF WORK Design elements shall address, but are not limited to the following: Demolish existing Taxiway B (full length), north connectors (up to the hold bar), south (full length), and hold-bay pavement Relocate Taxiway B to the south by 100’ in order for the taxiway to be 300’ centerline to centerline with Runway 7L-25R New acute angle connectors B6 & B9 Extend existing taxiway connectors that are north of Taxiway B by 150’ from hold bar to the northern edge of the relocated Taxiway B Reconstruct Connectors B5, B9, and B11 in the same location due to failed pavement
SCOPE OF WORK Design elements shall address, but are not limited to the following: Install LED lighting on Taxiway B and connectors Provide new taxiway and connector striping/markers/signage as required Relocate the Segmented Circle and Supplemental Wind Cone to the south Address the impact this project will have on the existing storm drain system Remove and relocate colored rock to and from existing stock piles
SCOPE OF WORK Design services shall include, but are not limited to following: o Perform geotechnical engineering investigations to validate structural pavement and subgrade requirements o Design appropriate thickness of the new Hot Mix Asphalt Concrete (HMA) o Provide airport service roads and traffic controls where appropriate o Design signage and striping of taxiway and connectors per FAA requirements o Provide construction estimates, construction safety and phasing plans, and all required documentation to submit to FAA for FAA and Airport Improvement Program (AIP) grant compliance
SCOPE OF WORK Design Services (cont’d): o Upgrade and replace signage and taxiway lighting o Perform survey to update existing grades o Investigate utility conflicts o Provide updated plan/profile design o Update drainage plans o Provide and update electrical plans
SCOPE OF WORK Design Services (cont’d): o Provide cost estimates and package the project to be constructed in different phases, per grant allocations as needed o Update the design of appropriate airside barricade plan and service road detours o Utilize the City’s web based project management system, Unifier o Complete the Engineers Report required for FAA and AIP grant compliance
SCOPE OF WORK Possible CA&I services shall include, but are not limited to the following: Provide Construction Administration and Inspection Services per AIP and FAA grant requirements Review contractor shop drawings and submittals Review and approve monthly pay requests Schedule, conduct and provide documentation for regular progress meetings with client and funding agencies Respond to Request for Information
SCOPE OF WORK Possible CA&I services shall include, but are not limited to the following: Verify compliance with contract documents Prepare daily inspection reports for FAA and the project records detailing construction progress Issue letter of substantial completion Review contractor’s record drawings monthly and prepare final record drawings Punch-list development Conduct pre-final, final, and warranty inspection
QUESTIONS?
SOQ EVALUATION CRITERIA Maximum number of Points is 1,000 A. Design Experience of the Prime Firm (150 points) B. Construction Administration and Inspection Experience of the Prime Firm (150 points) C. Design Experience of the Key Personnel and Subconsultants (125 points) D. Construction Administration and Inspection Experience of Key Personnel and Subconsultants (125 points) E. Project Understanding and Approach (300 Points) F. Staffing Information for Key Personnel and Subconsultants (150 Points) **Reference Checks (75 Points) These points are in addition to the 1,000 points for the SOQ
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