Pr Pre-Pr e-Propo posal T sal Telec eleconfer erenc ence e S72-T28979 – – Baggage Handling Systems ms Op Oper era?on ons & M & Mainten enance S ce Ser ervi vices ces Presented by for Houston Airport System m Calvin D. Wells, Deputy Director Strategic Purchasing Division Date: April 15, 2020 Time me: 10:00 AM, CST YveQe Smi mith, CTCM, Sr. Procureme ment Specialist YveQe.smi mith@houstontx.gov * Please mu * mute your phone, please do not ma make announceme ment upon me mee?ng connec?on, thank you. 1
AGENDA I. Opening Rema marks YveQe Smi mith II. Offic ffice of Business Opportunity HAS HAS/OBO /OBO III. III. In Instru ruc? c?on ons t s to Pr o Prop oposer osers YveQe Smi mith IV. Evalua?on Matrix YveQe Smi mith V. Proje ject Scope Overview YveQe Smi mith VI. Solicita?on Introduc?on HAS/Subje ject Experts mith VII. Closing Rema marks YveQe Smi 2
I. OPENING REMARK I. OPENING REMARKS I. I. Sign- Sign-in in She Sheet A_er the teleconference, the Contractor shall comp mplete the Excel sheet aQac aQached hed in in the the Ebid Ebid system m ma marked as Pr Pre-Pr e-Propo posal sal Signed-In Signed-In Shee Sheet , , and and ema mail to YveQe.smi mith@houstontx.gov , to provide the following informa ma?on: q Comp mpany Name me & Contact Person (state if you are iden?fi fied as a prime me or subcontractor) q Valid Ema mail Address q Phone Numb mber q A consolidated sign-in sheet will be created from m the informa ma?on provide and will be posted to the City of Houston E-Bid System m that 3 will be a will be available f ailable for all in r all inter eres ested C ed Contr trac actors t s to vie view. .
I. I. OPENING REMARK OPENING REMARKS-C -CONT ONT’D D II. II. No Contact/Qu Quiet Period q Fr From m upon issuance of the solicita?on adver?seme ment through the pre-awar pr ard d phase phase and and up up to the the da date the the City ity Se Secretar ary y public publicly ly posts po ts no no?c ?ce of f an any y City ity Counc uncil il ag agenda nda de decisio isions ns regar arding ding the the proje ject, all correspondence is to be routed through the Proje ject Manager, YveQe Smi mith. q Contract Con ctor ors, please do not aQemp mpt t to c contact a any C City o of H Houston emp mployees in regards to S72-T28979 Baggage Handling System m Opera?ons & Maintenance Services, other than YveQe Smi mith. 4
I. OPENING REMARK I. OPENING REMARKS-C -CONT ONT’D D III. III. Qu Ques?ons & Answers q For ques?ons to be a part of this offic fficial RFP FP process, they mu must be in wri?ng and directed to the Proje ject Manager on or before the due date of Fr Friday, April 17, 2020 @ 2:00 PM, CST. q Responses to offic fficial ques?ons will be posted under the solicita?on file in file in the e Ebid Ebid System m as a LeQer(s) LeQer(s) of f Clarific Clarifica?o a?on n (L (LOC OC), ), prio prior r to the the pr propo posal sal due due da date. . 5
II. OF OFFICE OF OF BUSINESS OP OPPO PORTUNITY TY MWB WBE Go Goal- 7% Hire re Hou ouston on Firs rst (HHF) F) Pa Pay or Play (POP) P) * HAS AS OBO conta tact: Jason on.McLemor ore@ e@hou ouston ontx.gov * HAS AS POP conta tact: Ta Tatyana.Dent@houstontx.gov Ci City of Houst ston Office of Busi usines ess Opportunity Web ebsit ite: htt ttps://Hou ouston on.mwdbe.com 6
III. INS III. INSTRUC TRUCTIONS TIONS T TO PR O PROPOS OPOSER ERS NEW INSTRUCTIONS-NUMBER OF COPIES* WILL BE ADDED VIA LOC* • Proposer shall submit o one ( (1) printed hard copy of the Proposal Submi mission Packet marked as “Original” with a printed, signed and notarized Offfer and Submi miQal form, m, Exhibit I-A in blue ink. Proposers shall submit along with the Proposal Submission Packet, a copy of the Proposal Submission Packet on six six (6) (6) non-password protected electronic thumb mb drives sealed in a separate single envelope bearing the assigned solicita?on number (located on the first page). • Proposer shall complete EX EXHIBIT HIBIT A A-1 and A -1 and A-2, -2, “Fee Schedule Proposal” and submit on six six (6) no (6) non- n- password protected electronic thumb mb drives sealed in a separate single envelope bearing the assigned solicita?on number (located on the first page), and mark as “Pricing” • Proposer shall submit financial requirements as stated in the RFP and submit on six six (6) no (6) non- n-pass password d protected electronic thumb mb drives sealed in a separate single envelope bearing the assigned solicita?on number (located on the first page), and mark as “Financials” Se Send nd the the c comp omple lete e RFP RFP do docum uments ts to the the follo llowing wing addr address: ss: Cit City S y Secr ecretar ary’s Office s Office 7 RFP S72-T28979- Bag RFP S 72-T28979- Baggag age Han e Handlin ling S g System Op em Oper era? a?on ons & Main s & Mainten enan ance S ce Ser ervices vices City Hall An Cit y Hall Annex, x, Pu Public Le lic Level, el, 900 900 Ba Bagb gby S Stree eet, Hou Houston on, T Texas 77002 as 77002
III. III. INS INSTRUC TRUCTIONS TIONS CHE CHECKLIS CKLIST T • # ITEM Yes No N/A • 1 Submit one (1) printed original. • 2 Submit six (6) NON-PASSWORD PROTECTED thumb drives • 3 Statement of Interest • 4 CerPficate of Authority • 5 Table of Contents • 6 Proposal Packet Requirements Checklist Exhibit I • 7 Signed in BLUE ink and notarized Offer and Submi[al Exhibit I-A • 8 Personnel/Staffing Requirements, Response Statements, Contractors/Subs • Exhibit I-C, OrganizaPonal Charts/Staffing Plan, Key Personnel Resumes • 9 ReputaPon/QualificaPons/Experience- Response Statements, References, • Exhibit I-B 8
III. INS III. INSTRUC TRUCTIONS TIONS CHE CHECKLIS CKLIST C T CON’ ON’T T • 10 Management/Strategy Plan Statement Responses • 11 Efficiency/Sustainability/Energy Savings Statement Response • 12 Exhibit II M/WBE Forms • 13 Financial Stability Documents (Copy on six (6) non-protected password thumb drives) • 14 ExcepPons to Standard Contract (If applicable) • 15 Legal AcPons (If applicable) • 16 Other InformaPon (If applicable) • 17 CerPficaPons and Licenses (if applicable) • 18 Exhibit A-1 and A-2 – Fee Schedule Proposal (six (6) non-protected password electronic thumb drives) • 19 Exhibit III – Campaign Finance Ordinance • 20 Exhibit IV – Affidavit of Ownership or Control • 21 Exhibit V – AnP-Collusion Statement 9 • 22 Exhibit VI – Conflict of Interest QuesPonnaire
IV IV. EV EVAL ALUATION MA TION MATRIX TRIX 10
V. V. PROJECT SCOPE OVERVIEW Hou Houston on Airp Airport ort System em su subject ject maQer maQer exp xpert erts s will will provid vide e a a gen ener eral al overview ov ew of the scope and cov overed areas of the airport under this agreemen agr eement. t. In In plac place e of f the the sit site e tour ur, , a a de detailed ailed pr presen esenta?o a?on n has has been been provide pr vided d for r the the Contr trac actors s to revie view w at t a a la later r ?me ?me and and is is aQ aQac ache hed in the in the Ebid Ebid S System u em under t er the RFP e RFP, S S72-T28979. 72-T28979. You may also fi Yo find the document at the following site: hQps:/ hQ s://pur purchasing.ho hasing.hous ustontx tx.gov/ v/Bid_Displa id_Display.asp .aspx?id=T id=T28979 28979 11
VI. SOLIC ICIT ITATIO ION I INTRODUCT CTIO ION The prima Th mary purpose of of thi his co contract ct shall be to provide th the Airc rcra raft Supp Support Sys ystems Opera ration and nd Maintenance Ser ervi vices es in suppo upport of of th the HAS AS Missi ssion and nd Vis isio ion Statem emen ents to to establ blish th the Cit City of of Houston as as a 5-Star global ser servi vice gateway. Activi vities es conduc ducted unde der thi his co contract ct shoul uld be in in support of of thi his go goal. FACIL ILIT ITIE IES I INCLUDED George Bu Geo Bush Intercontinental Airport/H t/Housto ton (IAH), to to inc nclud ude al all HAS AS maintaine ned bui buildi dings on the he airport. Re Refe fer to App ppend ndix “I” I” fo for desc description of of ex exist sting bagga gage handl ndling ng equi quipment at Ter ermina nals A and nd D and nd th the Feder ederal Inspe nspection Station Facility (FIS) S). WO WORK I INCLUDE DED Basic ic S Ser ervic ices Oper perations s & Mainten enance ( e (O & & M Servi vices) es) -Bes est Managem emen ent P Practices es -Indus dustry S Standa ndard -Rea eactive Othe her Work S Servi vices 12
RFP Rollout Baggage Five (5) Year Contract • Handling Three (3) Levels of Service • OperaPons & -Best Management PracPces Maintenance -Industry Standard -ReacPve Services 13 13
Baggage Matrix System 14
FIS Inbound Baggage System 15 15
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