Our Services Introduc tj on Belmont Property Management o ff er the - PDF document

Our Services Introduc tj on Belmont Property Management o ff er the owners of leasehold and private developments, where a service charge is payable, a unique opportunity to have the bene fi t of controlling their development whilst safe in the knowledge that their a ff airs are being personally and e ffi ciently dealt with by a local Managing Agent. We have quali fi ed sta ff with over 30 years of experience in leasehold management including freehold transfers, Management Company administra tj on, Budget calcula tj on and produc tj on of Accounts. A full list of services o ff ered by us is enclosed. Associated with Belmont Property Management, access is also available to fully quali fi ed Chartered Surveyors and Valuers to assist with all residents’ requirements in maintaining and managing your development. We understand that some developments require more in-depth management than others so we o ff er a “menu based” fee structure to accommodate the needs of those individual developments. As a local Management Company, Belmont Property Management, have the bene fi t of local knowledge and to appoint local competent trades people to assist in the day to day running of the development. As members of the Royal Ins tj tu tj on of Chartered Surveyors, and the Associa tj on of Residen tj al Managing Agents, we are commi tu ed to the highest levels of service and follow the relevant Codes of Prac tj ce in managing your development. This includes a complaints handling procedure, a copy of which is available on request. This, combined with our personal level of a tu en tj on, makes Belmont Property Management the ideal choice. Belmont Propperty Management, Daniell House, 26 Falmouth Road, Truro Cornwall. TR1 2HX Tel: 01872 260606 Fax: 01872 223342 www .belmontpm.com enq@belmontpm.com

Professional Management Company • Quali fi ed and trained sta ff to deal with all leasehold and management issues including: • Membership of the Royal Ins tj tu tj on of Chartered Surveyors (RICS) • Membership of the Associa tj on of Residen tj al Managing Agents (ARMA) • Building Maintenance • Professional valua tj ons, both individual and commercial • Finance and Accountancy (compliance with RICS Accoun tj ng Rules) • Insurance • Risk Assessments • Health and Safety • Local contractors who charge compe tj tj ve prices • Nego tj ate compe tj tj ve deals for services required, including li fu maintenance, gardening, cleaning and building insurance • Arrange separate bank accounts and the security of holding sinking funds for long term maintenance • Prepare and issue Management Agreements • Compe tj tj ve management fees for a professional service • Leasehold consultancy and service charge advice What we do for the Management Fee • Opening and administering bank accounts • Preparing and distribu tj ng service charge es tj mates • Collec tj ng service charges • Accoun tj ng for service charges • Collec tj ng rou tj ne service charge arrears • Providing management informa tj on to residents • Liaising with Residents Associa tj on or the management Company (liaising beyond that which is normal service level may be chargeable) • Administering buildings and other insurance • Providing Professional Indemnity insurance • Entering into and managing maintenance contracts • Inspec tj ng the property to check condi tj on and deal with any necessary repairs other than those of a major nature • Preparing speci fi ca tj ons and contracts for minor works and services such as cleaning, gardening, window cleaning • Periodic Health and Safety checks but not specialist checks and tests • Consulta tj on on management ma tu ers and major works • Consulta tj on on long term agreements Belmont Propperty Management, Daniell House, 26 Falmouth Road, Truro Cornwall. TR1 2HX Tel: 01872 260606 Fax: 01872 223342 www .belmontpm.com enq@belmontpm.com

• Holding annual mee tj ngs with residents if required • Drawing up and reviewing Risk Assessment Plans. Advising on Health and Safety ma tu ers • Nego tj a tj ng with local and statutory authori tj es regarding opera tj on or amendment or improvements to communal services as necessary • Providing copy documents including insurance policies, copies of invoices and receipts • Keeping records of residents and tenancy details • Keeping landlords advised on management policy • Advising and providing informa tj on on the Assignment of Leases • Carry out appraisals of Reserve funds including Survey of Property, and report to Client • Prepara tj on and audit of Client Company Accounts • Company Secretarial Service • Act as Company Secretary to the Client • Issue Membership or Share Cer tj fi cates • Annual General Mee tj ngs o Prepare No tj ces o A tu end o Take Minutes o A tu ending Mee tj ngs of Directors o File Statutory Company Returns Provision of Services at Addi tj onal Fee • Preparing speci fi ca tj ons, obtaining tenders and supervising major works • Fees for specialist advice on assessment of major repairs and decora tj on • Employing and working with advisors of a specialist nature • Audit of Scheme Accounts • Preparing Schedules of Dilapida tj on or Condi tj on in respect of individual dwellings • Recovery of unpaid service charges or ground rents or non-compliance with leases including instruc tj ng Solicitors and giving Court/Leasehold Valua tj on Tribunals (LVT) evidence • Prepara tj on and supervision of major building works not covered by annual contracts, including instruc tj ng and liaising with Specialist Consultants, inspec tj ng work in progress, handling reten tj ons • Suble ttj ng, Changes of Use and handling requests for any necessary Approvals • Dealing with requests for improvements or altera tj ons by leaseholders Belmont Propperty Management, Daniell House, 26 Falmouth Road, Truro Cornwall. TR1 2HX Tel: 01872 260606 Fax: 01872 223342 www .belmontpm.com enq@belmontpm.com