Office of Special Events, Film & Tourism SPECIAL EVENTS - PowerPoint PPT Presentation

Office of Special Events, Film & Tourism SPECIAL EVENTS ORDINANCE City of Savannah / Office of Special Events, Film & Tourism

TOPICS Special Events Are… Key Ordinance Changes Special Events Permits / Guides Special Event Impact Rating (SEIR) Chart The Event Process / E-Permitting City of Savannah / Office of Special Events, Film & Tourism

Special Events Ordinance size and scope To Regulate size and scope To Balance event quality of life To Recognize economic benefits economic quality of life benefit Never to control the content or message City of Savannah / Office of Special Events, Film & Tourism

KEY FACTORS Inclusivity All applicants treated equally throughout the process Transparency The process is clear and open to the public Process The steps to approval remain the same for all and are clear Support To be successful the process must have the support of council and staff City of Savannah / Office of Special Events, Film & Tourism

ORDINANCE CHANGES • Name changed • Purpose refined • Moderate event sound, waste, traffic, parking, safety, outreach, and notifications • Proactive timeline • Provisions for event denial • Restructured appeals process • Fee structure for events City of Savannah / Office of Special Events, Film & Tourism

PERMIT PACKET RESOURCE GUIDE These will have: • HOW TO HOST AN EVENT IN SAVANNAH • City contact info • Fees • Instructions on how to complete the permit • Policy • FAQ • Permit Review Meeting Dates City of Savannah / Office of Special Events, Film & Tourism

SEIR • Special Event Impact Rating • Categorizes event by impact, rather than type • Allows for organizer to determine HOW MUCH they are willing to put into the process • Holds organizer accountable to requirements • Allows for denial if organizer cannot guarantee commitment to requirements • Clearly defined and logical • Transparent • In application, resource guide, and found online City of Savannah / Office of Special Events, Film & Tourism

SEIR IMPACT RATING is determined by the column the applicant touches based on their highest category reached. The tier system allows the applicant to determine where they want to fall in the event production scope. City of Savannah / Office of Special Events, Film & Tourism

Initial Permit Event Application Review by Review (If Approval or EVENT Submission SEFT Needed) Revisions Approximately Minimum 60 days until 90 Days event Out SEFT works with the applicant through this process. MULTIPLE applicants have expressed heightened satisfaction with this new clear and transparent process City of Savannah / Office of Special Events, Film & Tourism / TLC

ELECTRONIC PERMITTING STAFF Applicant submits paper TIME STAFF permit TIME Staff Sends Staff enters Permit to permit data into applicant ENERGOV STAFF STAFF TIME TIME Staff marks Staff places permit for event on City approval Calendar Every Staff Staff Sends Applicant Time Stop Invoice to submits applicant modification Sign = Cost STAFF Staff enters modification into TIME to the City $$ ENERGOV STAFF TIME City of Savannah / Office of Special Events, Film & Tourism

ELECTRONIC PERMITTING Two Way Applicant Applicant Process / observes the submits digitally Communication entire process Satisfaction level rises Staff time for permit processes reduced allowing staff time to better moderate events to increase.

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