Silver Firs II Silver Firs II Homeowner’ ’s Association s Association Homeowner Annual Homeowner’ ’s Meeting s Meeting Annual Homeowner October 24, 2005 October 24, 2005
Agenda Agenda Announcem ents Announcem ents Proof of Notice of m eeting Proof of Notice of m eeting I ntroductions I ntroductions Announcem ent of Quorum ( 4 0 % of m em bers entitled to vote) Announcem ent of Quorum ( 4 0 % of m em bers entitled to vote) State of the Association State of the Association Reports of Com m ittees Reports of Com m ittees – Com m unications Com m ittee – Com m unications Com m ittee – Operations Com m ittee – Operations Com m ittee – – Landscape Com m ittee Landscape Com m ittee – – Rules Com m ittee/ Architectural Control Com m ittee Rules Com m ittee/ Architectural Control Com m ittee – Finance Com m ittee – Finance Com m ittee � � Review of current status Review of current status � � 2 0 0 5 Operating budget presentation & ratification vote 2 0 0 5 Operating budget presentation & ratification vote Election of Board of Directors Election of Board of Directors � � Nom inations from the floor Nom inations from the floor � � I ntroduction of candidates I ntroduction of candidates � � Election Election T- - Mobile Request to add cell phone antenna to existing pow er line Mobile Request to add cell phone antenna to existing pow er line tow er tow er T Question and Answ er Period Question and Answ er Period Adjournm ent Adjournm ent
Passing of John Elliott Passing of John Elliott � John Elliott passed away on March 30, 2005 � John Elliott passed away on March 30, 2005 – Well respected in the community Well respected in the community – – Great leader with an eye for detail Great leader with an eye for detail – – Cared about everything he did and everyone he Cared about everything he did and everyone he – was involved with was involved with � Plan to install a park bench and plaque in � Plan to install a park bench and plaque in his honor. his honor.
State of the Association State of the Association � The Association is financially stable. � The Association is financially stable. � The reserve fund has been under � The reserve fund has been under- -funded funded since its inception, but with the on- -going going since its inception, but with the on savings we’ ’re able to generate plus the re able to generate plus the savings we volunteers who help with projects save us all volunteers who help with projects save us all money. money. � We � We’ ’ve made improvements to the ve made improvements to the neighborhood and more is planned for the neighborhood and more is planned for the near future. near future.
Negatives Negatives � Graffiti clean � Graffiti clean- -up up
Positives Positives � New sign colors in all neighborhoods � New sign colors in all neighborhoods � New Playground � New Playground � New � New “ “Post No Bills Post No Bills” ” signs on all mail signs on all mail hutches to discourage flyer posting. All hutches to discourage flyer posting. All current advertisements removed current advertisements removed
Challenges for 2006 Challenges for 2006 � Continue to encouraging Volunteerism � Continue to encouraging Volunteerism � Continue to Improve Compliance with � Continue to Improve Compliance with CC&Rs CC&Rs � Reducing Delinquent Accounts � Reducing Delinquent Accounts � Continuing to cut Administrative Costs � Continuing to cut Administrative Costs � Increasing Reserve Contribution � Increasing Reserve Contribution � Maintaining Assets & Improving Amenities � Maintaining Assets & Improving Amenities
Communications Communications Committee Report Committee Report Peter Truss – – President & President & Peter Truss Communications Committee Director Communications Committee Director
What Happened in Communications What Happened in Communications this past year? this past year? � Revised � Revised “ “New Homeowner New Homeowner” ” Packet. Entitled Packet. Entitled “A Guide to Living in Silver Firs II A Guide to Living in Silver Firs II” ” “ � ID Theft Prevention Seminar held on 10/10 � ID Theft Prevention Seminar held on 10/10 � Website updated regularly � Website updated regularly � Semi � Semi- -Annual Garage Sales Annual Garage Sales Advertised/Promoted Advertised/Promoted
Website Website � www.silverfirs2.org � www.silverfirs2.org – Official website Official website – – All Association information is available All Association information is available – � Meeting Reports & Minutes � Meeting Reports & Minutes � Rules & Regulations � Rules & Regulations � Calendar of Events & Meetings � Calendar of Events & Meetings � What � What’ ’s New s New � New Lost and Found (On classified Ad page) � New Lost and Found (On classified Ad page) � Coming Soon (hopefully) � Coming Soon (hopefully)– – Website Sponsors with discounts Website Sponsors with discounts – We do NOT have a message board We do NOT have a message board –
Semi- -Annual Garage Sales Annual Garage Sales Semi � May & September � May & September – Posted ad in Everett Tribune (Spring) Posted ad in Everett Tribune (Spring) – – Sent out press releases to all area print media Sent out press releases to all area print media – � Mentioned in Seattle Times, Seattle P.I., Everett � Mentioned in Seattle Times, Seattle P.I., Everett Herald, Mill Creek View Herald, Mill Creek View – Website, Banners in neighborhood Website, Banners in neighborhood – – Coordinated with Silver Firs I Coordinated with Silver Firs I –
Locking Type Mailbox Offer Locking Type Mailbox Offer � Exclusive discount available � Exclusive discount available only to Silver Firs II only to Silver Firs II residents is $99 including shipping right to your is $99 including shipping right to your residents doorstep. (This is a $45 savings over the standard doorstep. (This is a $45 savings over the standard retail price of $129 plus shipping of $15) retail price of $129 plus shipping of $15)
Locking Mailbox Locking Mailbox � As of 10/1/05, 92 homeowner � As of 10/1/05, 92 homeowner’ ’s have taken s have taken advantage of the new $99 price. 109 have advantage of the new $99 price. 109 have ordered the locking mailbox all together. ordered the locking mailbox all together. � That � That’ ’s 12% of the Association. s 12% of the Association. � No expiration date for the offer. Order direct � No expiration date for the offer. Order direct at any time. at any time.
Communications Communications � A new version of the Welcome Packet titled � A new version of the Welcome Packet titled “A Guide to Living in SF II A Guide to Living in SF II” ” was published in was published in “ August 2005. August 2005. � It is available in Adobe pdf format on the � It is available in Adobe pdf format on the website for all homeowners and distributed website for all homeowners and distributed as part of the new homeowner mailing from as part of the new homeowner mailing from CWD. CWD.
Communications Communications � An I.D. Theft Prevention Seminar was held � An I.D. Theft Prevention Seminar was held th here in the school library. on October 10 th here in the school library. on October 10 � Our thanks go out to Detective Scott Slagle � Our thanks go out to Detective Scott Slagle of the Snohomish County Sheriffs Office and of the Snohomish County Sheriffs Office and Pembridge resident for putting on this 1 hour Pembridge resident for putting on this 1 hour free seminar. free seminar.
Landscape and Operations Landscape and Operations Debby Smith Debby Smith Vice President Vice President Silver Firs II HOA Silver Firs II HOA
Landscape Landscape � Trees � Trees – Dangerous tree requests now as Dangerous tree requests now as – needed (not waiting) needed (not waiting) – Thanks to Twila Schamer for leading Thanks to Twila Schamer for leading – this group this group � Water usage (irrigation$) down � Water usage (irrigation$) down >30% from last year >30% from last year � Total Landscape contract up the end � Total Landscape contract up the end of the year of the year � Requests for additional landscaping � Requests for additional landscaping � Tree replacement program needed � Tree replacement program needed � Volunteers needed for committee � Volunteers needed for committee
Operations Operations � Vandalism acts � Vandalism acts – Soccer sign Soccer sign – – Graffiti Graffiti – – Sign lighting Sign lighting – – Fence destruction Fence destruction – � Mondo pond spillway � Mondo pond spillway cleanup order cleanup order � New! Tot Lot � New! Tot Lot
“Mondo Pond”
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