MORGAN RANCH HOA ANNUAL MEETING 10/ 20/ 2018 BOARD MEMBERS : PRES IDENT - CHARIS S E BRUCE VICE PRES IDENT – RACHEL HORTON TREAS URER – VICTOR CONNOR S ECRETARY – CEANDRA DILLEY ACC CHAIR – S TEVE S UCIC
AGENDA ▶ GUES T S PEAKER ▶ WRPD NEIGHBORHOOD WATCH LIAIS ON – CAPTAIN JOHN CLAY ▶ YEAR IN REVIEW ▶ IS S UES TACKLED ▶ PROJECTS COMPLETED ▶ FUTURE PROJECTS ▶ FINANCIAL REPORT ▶ HOA BOARD VOTING BALLOT ▶ NEIGHBORLY REMINDERS ▶ OPEN FLOOR
GUES T S PEAKER WRPD NEIGHBORHOOD WATCH LIAIS ON CAPTAIN JOHN CLAY
YEAR IN REVIEW – IS S UES TACKLED COMMUNICATION ▶ ESTABLISHED WEBSITE: MORGANRANCHHOMEOWNERS.COM ▶ LATES T UPDATES (Chronologically) ▶ DOCUMENTS : Covenants, Bylaws, Enforcement, HOA Meeting Minutes, Communications S ent to Homeowners, Financial S ummaries ▶ BOARD INFORMATION: Board Members and Committees ▶ AREA INFORMATION: Public S chool Info and Utility Providers ▶ MORGAN RANCH MAP ▶ COMMITTEE NEWS : Newsletter, Yard of the Month, Links ▶ FAQs ▶ WELCOMING COMMITTEE ▶ VIS ITS EACH NEW HOMEOWNER TO LET THEM KNOW ABOUT OUR COMMUNITY ▶ CREATED NEWS LETTER
YEAR IN REVIEW – IS S UES TACKLED OVERDUE HOA DUES FISCAL YEARS 2015 - 2018 Amt Overdue $240.00 $180.00 $120.00 $480.00 $440.00 $480.00 $480.00 $480.00 $120.00 $960.00 TOTAL AMT RECOVERED $3,980.00 $960.00 $240.00 $480.00 $240.00 TOTAL AMT STILL OWED (plus fees) - LIENS FILED $1,920.00
YEAR IN REVIEW – IS S UES TACKLED COVENANT VIOLATIONS ▶ ES TABLIS HED POLICY AND PROCEDURES FOR VIOLATIONS ▶ RETAINED NEW LAWYER ▶ VERIFIED ALL GOVERNING DOCUMENTS WERE LEGALLY S OUND ▶ CREATED LIEN AND VIOLATION LETTERS ▶ VOTING BALLOT MAILED TO HOMEOWNERS FOR AMENDING COVENANTS REGARDING S HEDS ▶ 11% OF THE HOMEOWNERS “ CONCURRED” WITH COVENANT AMENDMENT; MUS T HAVE 90% TO AMEND ▶ COVENANTS NOT AMENDED; ENFORCING CURRENT COVENANTS ▶ HELD S PECIAL HOA MEETING IN APRIL 2018 TO DIS CUS S CHANGES ▶ WELCOMING COMMITTEE WENT DOOR-TO-DOOR FOR THOS E HOMEOWNERS UNABLE TO ATTEND
YEAR IN REVIEW – IS S UES TACKLED ▶ HUGHS TON HOMES - MAINTAINING EMPTY LOTS ▶ Constant monitoring and communication required ▶ UNIQUE - REMOVING DUMPS TERS FROM S TREETS ▶ Constant monitoring and communication required ▶ WARNER ROBINS PUBLIC WORKS DEPT– MAJOR FLOODING IN MORGAN RANCH ▶ Berwick Circle – Flooding due to grading of new construction ▶ Morgan Ranch Circle & Anderson Ct – Flooding due to runoff of field behind neighborhood and detention ponds not functioning properly
YEAR IN REVIEW – IS S UES TACKLED
YEAR IN REVIEW – PROJECTS COMPLETED ▶ ENTRANCE FENCE: EXTENDED ON LEFT S IDE ▶ ROUND-A-BOUT REPLANTED AFTER BEFORE ▶ IRRIGATION S YS TEM AT ENTRANCE REPAIRED ▶ LIGHTING AT ENTRANCE REPAIRED
YEAR IN REVIEW – PROJECTS COMPLETED ▶ CUS TOM S IGNS INS TALLED AFTER ▶ INFORMATION ENTRANCE S IGN ▶ S TREET S IGNS ▶ S TOP S IGNS ▶ S PEED LIMIT S IGNS BEFORE
YEAR IN REVIEW – FUTURE PROJECTS ▶ ENTRANCE WALL REPAIR: IN WORK ▶ Working with lawyer to resolve with landscape company ▶ POND #2 BEAUTIFICATION: ON HOLD ▶ Waiting for the city to determine property lines before any proj ects can be done ▶ City did clean up the pond when they were fixing the flood issues ▶ MOVE POWER JUCTION BOX AT THE ENTRANCE ▶ The current j unction box is in the neighbor’ s yard that is fenced off; need to move it outside of the wall/ fence for access ** Winter flowers will be planted at the entrance and the pine straw will be refreshed the last week of October!
FINANCIAL REPORT
FINANCIAL REPORT
FINANCIAL REPORT
HOA VOTING BALLOT ▶ BALLOTS WILL BE MAILED OUT NEXT WEEK ▶ VOTING DEADLINE IS NOVEMBER 1 ▶ RES ULTS WILL BE POS TED ON THE MORGAN RANCH WEBS ITE: www.morganranchhomeowners.com
NEIGHBORLY REMINDERS ▶ PLEAS E… ▶ PICK UP WHAT YOUR PETS LEAVE BEHIND ▶ POLICE YOUR OWN S PACE… CURB APPEAL ▶ REMOVE TRAS H OR JUNK FROM FRONT AND S IDE YARDS ▶ TAKE CARE OF NECES S ARY REPAIRS ▶ MOVE TRAS H CANS BEHIND FENCES ▶ CALL IN BROKEN WATER LINES OR BURNED OUT S TREET LIGHTS TO THE CITY ▶ DO NOT DUMP ON THE EMPTY LOTS ▶ DO NOT PARK ON THE S TREET… IT’ S A S AFETY IS S UE ▶ BE MINDFUL OF THE 25 MPH S PEED LIMIT… IT’ S A S AFETY IS S UE
OPEN FLOOR QUES TIONS ? CONCERNS ? IDEAS ?
REVIEW ▶ GUES T S PEAKER ▶ WRPD NEIGHBORHOOD WATCH LIAIS ON – CAPTAIN JOHN CLAY ▶ YEAR IN REVIEW ▶ IS S UES TACKLED ▶ PROJECTS COMPLETED ▶ FUTURE PROJECTS ▶ FINANCIAL REPORT ▶ HOA BOARD VOTING BALLOT ▶ NEIGHBORLY REMINDERS ▶ OPEN FLOOR
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