Canterbury Homeowners Association Association Annual Meeting - PowerPoint PPT Presentation

Canterbury Homeowners Association Association Annual Meeting October 6, 2020 Chaucer Park

Annual Meeting 2019-2020 Agenda • Current HOA Board Members and Committee Chair’s • HOA Annual Reports - Financials - Architectural/Convent Control - Maintenance - Website - Events - Real Estate • Nominations and Board Member Election • Guest Speaker Mark Bybee Crime Prevention Deputy Jefferson County Sheriff • Any Other Business • Adjourn October 6, 2020 Canterbury Homeowners Association 2

Officers/Board Members Committees/Chair’s • Maintenance • President Tom Daniels Karen Mulberry • Covenants 2019/2020 • Vice President John Anthone John Anthone • Events HOA • Treasurer tbd Lou Ann Kelleher • Newsletter Editor Board • Secretary Sharon Bringer Steve Barnes • Newsletter Distro Members Barb Little At Large Board Members • Website • Tom Daniels Chris Haller • Welcome • Chris Haller Nathalie Cushman • Heather Taylor Jenelle Bezek • Charles Ignatavicius Resignation: Laura Hathaway October 6, 2020 Canterbury Homeowners Association 3

Financials Canterbury HOA Period covered 11/01/19 through 10/05/2020 HOA Fiscal Year runs from November 1, 2019 to October 31, 2020 NOTE: Money Collected through 10/03/2020 Dues Collected Additional Contributions • 243 homes @$75 = $18,225.00 total • 43 homeowners have given dues collected extra money totaling $1,675.00 Please note there is still the month of Oct in 2020 financials October 6, 2020 Canterbury Homeowners Association 4

Financials Canterbury HOA Expenses 2019-2020 Operating Expenses Incurred Special Event Costs • Yearly maintenance contract - • Christmas lights at front entrance $3,000 - $1,700 • Labor – weed control and trash • Hayride $2,000 pick-up - $2,300 • Two Dumpster Days - $1,625 • Insurance - $1,000 • Shred Event - $750 • Website - $800 • Dessert; Blizzards - $750 • Storage Unit - $660 • PayPal Fees - $275 October 6, 2020 Canterbury Homeowners Association 5

Financials Canterbury HOA HOA Bank Balances through 10/03/2020 Checking Savings •$4,276.46 •$10,015.25 October 6, 2020 Canterbury Homeowners Association 6

Architectural/Convent Control • Complaints Submitted – 21 • 2 Not Resolved • Architectural Requests Submitted – 34 • All requests Approved with stipulations October 6, 2020 Canterbury Homeowners Association 7

Canterbury Maintenance General • Renewed the 2020 Christmas light contract with Bob Randall • Renewed Canterbury 2020 entrance maintenance contract with Bob Randall Chaucer Park - $320,000 tax levy investment • 2019 • Playground and ADA surfacing • 2020 • Dismantle old and move the new shelter in place • Replaced entire irrigation system and sodded • Poured ADA compliant sidewalk and shelter apron • Installed new picnic tables w/ one ADA compliant • Replaced the entire electrical service and wired to the shelter • Now have 3- 110 volt and 1- 220 volt outlets (Only Foothills Park with electric) • Shelter now has lighting with auto on features • Installed new benches • Installed new BBQ unit • Planted 11 new trees • Replaced all signage and trash receptacles • Tried to save large evergreen that was slated for removal but it did not survive October 6, 2020 Canterbury Homeowners Association 8

Ongoing Canterbury Maintenance Front Entrance Vista View • Grass cutting • Weeds on curb and fence line • Prune bushes • Chaucer park corners are • Lighting maintenance weeded and cleaned • Christmas lights • Chaucer Park swing/play • Accident cleanup area is weeded • The park shelter holiday Meadows lights • Weeds along curb and fence line • Trash along fence line • Prune trees and bushes October 6, 2020 Canterbury Homeowners Association 9

Chaucer Park 2019 activities • Playground surface installed • Second Little-Little library installed • Shelter to be replaced and moved – October • Sidewalk along playground top be installed – October • New benches to be installed along the playground- October • Replacement of entire irrigation system - October October 6, 2020 Canterbury Homeowners Association 10

Chaucer Park 2020 Tentative Plans • Mill levy passed and Foothills has slated $320,000 for Chaucer Park • Plant about ten more trees - Spring • Remove the Russian olive trees - Spring October 6, 2020 Canterbury Homeowners Association 11

Canterbury Website Overall traffic is down 10.1% but website • traffic from Colorado is up 28.2% versus 2019 Bounce Rate is down 4.01% for Colorado • users Top pages are Home (23.7%), Covenants • (13.0%), and HOA Board (6.0%) Direct traffic is up 13% from last year • indicating that Ov Overall Websi site Use sers s (‘19 vs’ s’20) October 6, 2020 Canterbury Homeowners Association 12

HOA Sponsored Events • The annual Canterbury Hayride held December 2019, was once again a huge success with close to 300 hay wagon riders. The weather cooperated and more people came out to enjoy the wagon rides through the neighborhood, visiting with Santa, the warmth of the fire pits, hot cocoa and cider, and goodies brought by neighbors. • The two Dumpster Days , held in June and September 2020, each had over 80 HOA member households stopping by to drop off items. As a result of some feedback from the June event the Board added a shredding truck to the September Dumpster Day so HOA members could drop off materials that needed to be destroyed. • HOA Garage Sale , originally scheduled for June was held in August 2020 with many neighborhood homeowners choosing to participate. • The following events were canceled as a result of Covid-19 restrictions and county public gathering requirements: Easter Egg Hunt (April) Evening in the Park (June) Movie Night in the Park (July) Concert in the Park (August) • The Fall Halloween Festival planned for late October will now be a contest for the best decorated Canterbury home and the best carved pumpkin each with a reward for the selected winner. • The December 2020 Hayride is still tentatively planned for December 6th, the Board is monitoring Covide-19 guidance closely and will decide in November as to whether the event will be held or will need to be canceled. October 6, 2020 Canterbury Homeowners Association 13

HOA Sponsored New Event • The Board added twice monthly Chaucer Park Food Truck event that started the end of August and are scheduled to the end of December, weather permitting. • October Food Trucks planned for 10/14 and 10/28 • Information on the specific Food Truck , the menu and payment link are distributed by Canterbury HOA Email blast on Monday of the week that a Food Truck is scheduled. • Click on the food truck link, order food, pay then you get a time that your food will be ready. Food is not ready early. • If there is a problem with a link, go to the truck & they will direct you. • Ordering begins when service begins at 5:00-7:30pm; many order early so think about ordering late! However, you can't order until the truck turns the ordering system on. October 6, 2020 Canterbury Homeowners Association 14

Real Estate Update October 6, 2020 Canterbury Homeowners Association 15

Nominations and Board Member Election • Open Board Seats - Board Members with expiring terms: Karen Mulberry, John Anthone, Lou Ann Kelleher, Steve Barnes, Tom Daniels - Board Members standing for Re-election: Karen Mulberry, John Anthone, Lou Ann Kelleher • Board Members Serve Two Year Term • Candidate’s Names submitted prior to Annual Meeting - None • Nominations from the Floor • HOA Board 2020-2022 Member Election October 6, 2020 Canterbury Homeowners Association 16

Guest Speaker Mark Bybee Crime Prevention Deputy Jefferson County Sheriff October 6, 2020 Canterbury Homeowners Association 17

Any Other Business October 6, 2020 Canterbury Homeowners Association 18

Motion to Adjourn October 6, 2020 Canterbury Homeowners Association 19

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