Homeowners Association 2018 Annual Meeting Baldwin Square November - PDF document

1 Homeowners Association 2018 Annual Meeting Baldwin Square November 7, 2018

BALDWIN SQUARE HOMEOWNERS ASSOC •DENNIIS TOWNHOMES •BALDWIN SQUARE IV •CRAWFORD COURT •CAROLINE STREET •BALDWIN SQUARE I •ANITA STREET I •BALDWIN SQUARE III •BALDWIN SQUARE II •TUAM TOWNHOMES •Pedestrian •Drive Entrance •Drive Exit •BALDWIN SQUARE V •ANITA STREET II •BALDWIN COURT •ANITA STREET III 2

2018 Annual Meeting Agenda • Order, Quorum, Introductions • 2017 Meeting Minutes Review & Approval • Board Member Election • 2018 Financial Report • 2018 Accomplishments • 2019 Goals • 2019 Budget, Assessments, and Goals • Election Results • Q & A 3

Your BSHA 2018 Board: • Pete Richard - President – Term Expires November 2018 • Andre Turner – Vice President – Term Expires November 2019 • Roger Neal – Secretary & Treasurer – Term Expires November 2019 4

Your BSHA Managing Agent: • Midtown Management Corporation – Sonya Bradley • Community Manager • Primary contact for BS HOA – Connie Navarre • Customer Support Assistant • Secondary contact for BS HOA – Contact Information • 713-489-4901 • Website: www.baldwinsquare.org 5

2017 Annual Meeting Minutes • Was provided in your mail-out package with you voting ballot – • Any corrections or additions? • Motion for Approval 6

2018-2019 Board Election • 1 Open Position – Pete Richard’s position • Commitment, proficiencies needed – 2 Year Term – Monthly Board Meetings • +/- 90 min, 2 nd Wed 4pm @ Crime Stoppers HQ • Ad hoc meetings if needed – Use of e-mail / MS Office – Critical traits wanted • Objective, making decisions fair to all • Putting best interests of entire community first • Budget / spending accountability & fiscal responsibility • Diligence & responsive • Putting aside differences and working as a team • Nominations from the floor 7

BSHA Overview • Incorporated in 1998 – Originally established by Perry Homes (builder of our homes) – Became homeowner controlled in 2003 • 165 Townhomes – 13 townhome communities (grouped townhomes) – 10 gated, 3 without gates • Common Assets Maintained – Landscaping, iron & wood fences, drive gates, irrigation, some grouped residential water lines – Common driveways, storm drains, & ROW • Registered, with statutes & guidelines 8

BALDWIN SQUARE HOMEOWNERS ASSOC •DENNIIS TOWNHOMES •BALDWIN SQUARE IV •CRAWFORD COURT •CAROLINE STREET •BALDWIN SQUARE I •ANITA STREET I •BALDWIN SQUARE III •BALDWIN SQUARE II •TUAM TOWNHOMES •Pedestrian •Drive Entrance •Drive Exit •BALDWIN SQUARE V •ANITA STREET II •BALDWIN COURT •ANITA STREET III 9

2018 -What was Accomplished? Was an active year….. • New low-light landscaping installed along Austin • As our units and our common infrastructure gets older, more things are breaking more often! • Irrigation water leak management • Residential service water leak management • Electrical service box replacement • Mail station / mailboxes replacement • Fence repairs • Landscape contract expired • Bids solicited. New contract signed • Spending (expense) management 10

2018 Financial Summary • Income rec’d is on budget • Only 2 properties outstanding for 2018 – 163 of 165 collected – Active legal collection actions are in progress against delinquent accounts • Expenses are projected to over budget – $17,000 over spend • Landscaping: $12,000 over budget • unexpected 65% increase in new landscape contract @ midyear • Residential water: $5,000 over budget 11

BALDWIN SQUARE HOMEOWNERS ASSOC •DENNIIS TOWNHOMES Budget Components 2018 Actual 2018 Budget •BALDWIN SQUARE IV Property Management $30,518 $28,695 •CRAWFORD COURT Insurance $3,498 $3,400 •CAROLINE STREET •BALDWIN SQUARE I Fence Paint and Repair $1,641 $1,500 Trash & Recycling $32,299 $30,178 •ANITA STREET I •BALDWIN SQUARE III Landscaping Maintenance $82,685 $72,700 •BALDWIN SQUARE II •TUAM TOWNHOMES Gate Repairs & Power $8,710 $10,900 •Pedestrian Water - Residential $52,414 $47,209 •Drive Entrance •Drive Exit •BALDWIN SQUARE V Water - Irrigation $21,191 •ANITA STREET II $23,332 Reserves $7,211 $7,211 •BALDWIN COURT Total $240,060 $222,900 •ANITA STREET III 12

BSHA 2018 Expense Breakdown Water & Trash & Landscaping was 78% of our total budget Irrigation Reserves Water Admin Insurance $7,211, 3% $21,191, 9% $3,498, 1% $30,518, 13% Fences $1,641, 1% Residential Water Trash $32,299, 13% $52,414, 22% $10,043, 4% $82,685, 34% Gates Landscaping Property management Insurance Fence Paint and Repair Trash & Recycling Landscaping Maintenance Gate Repairs & Power Water ‐ residential Water ‐ Irrigation Reserves 13

2019 BSHA Board Goals • Winter / dormant season landscaping – Replace various large dead crepe myrtles between sidewalk and curb • Will approach MMD for funding / co-funding – Consider commissioning arbor / landscaping specialist report • Capital reserves – Consider detailed HOA asset inventory study • To know if capital reserves are over/under funded • Maintenance catch-up – Primarily fences, but also entry/exit gates 14

2019 Budget – …..Major Challenges • Landscaping costs – Up ~$24,000 year-on-year • Results from new competitive bid contract • Restore steel fence / wood fence maintenance program – Add back in 2019 - $11,250 / year • 2017 Board elected to drop iron fence maintenance in 2018, taking fence maintenance funds & more to pay for Austin ground cover project (~$22,000) • Restore mature tree care program – Add back in 2019 - $3,000 / year 15

BSHA 2019 Budget Allocation Water & Trash & Landscaping was 78% of our total budget Irrigation Reserves Water Admin $7,500, 3% $30,458, 12% $23,764, 10% Insurance $3,400, 1% Fences $12,750, 5% Residential Water $49,549, 20% $30,195, 12% Trash $11,300, 5% $79,572, 32% Gates Landscaping 16

BALDWIN SQUARE HOMEOWNERS ASSOC •DENNIIS TOWNHOMES Budget Components 2019 2018 Actual 2018 Budget •BALDWIN SQUARE IV Property Management $30,458 $30,518 $28,695 •CRAWFORD COURT Insurance $3,400 $3,498 $3,400 •CAROLINE STREET •BALDWIN SQUARE I Fence Paint and Repair $12,750 $1,641 $1,500 Trash & Recycling $30,195 $32,299 $30,178 •ANITA STREET I •BALDWIN SQUARE III Landscaping Maintenance $79,572 $82,685 $72,700 •BALDWIN SQUARE II •TUAM TOWNHOMES Gate Repairs & Power $9,800 $8,710 $10,900 •Pedestrian Water - Residential $49,549 $52,414 $47,209 •Drive Entrance •Drive Exit •BALDWIN SQUARE V Water - Irrigation $23,764 $21,191 $23,332 •ANITA STREET II Reserves $7,500 $7,211 $7,211 •BALDWIN COURT Total $240,988 $240,060 $222,900 •ANITA STREET III 17

BSHA Assessment Methodology • Apply a very simple principal “pay for what you have” 1) All equal / true common costs distributed equally by townhome 2) Community-specific amenity costs distributed by amenity amount / size Base costs common to all - split by 165 (Property management, trash, insurance, legal, collections, etc.) + Gates & Electricity by gate (17 gates total divided by number of gates in each community) + Wood Fence by fence length (assessed as % of total wood fence length in each community) + Metal Fence by fence length (assessed as % of total metal fence length in the community) + Landscaping by land area (assessed as % of the total common land area in each community) Landscaping maintenance by land area assessed as % of the total common area in each community) + Residential Water by property (metered by property) + Irrigation Water by property (metered by property) = Total Assessment 18

BSHA 2019 Assessments BSHA Community # of Units 2019 Assessment Anita I 3 $1,441.52 Anita II 3 $1,385.70 Anita III 7 $1,104.94 Baldwin Court 35 $1,531.49 Baldwin Square I 34 $1,152.04 Baldwin Square II 13 $1,142.54 Baldwin Square III 13 $1,772.50 Baldwin Square IV 16 $1,791.99 Baldwin Square V 13 $1,717.55 Caroline Townhomes 3 $1,229.22 Crawford Court 16 $1,681.25 Dennis St Townhomes 6 $2,300.89 Tuam St Townhomes 3 $1,583.85 19

Questions & Answers www.baldwinsquare.org 20