Circle C Homeowners Association 2020 Annual Meeting March 4, 2020 - PowerPoint PPT Presentation

Circle C Homeowners Association 2020 Annual Meeting March 4, 2020 Circle C Homeowners Association, Inc.

Welcome and Introduction CCHOA Board of Directors ❖ Kim Ackermann- President ❖ Natalie Placer-McClure - Vice President ❖ Michael Chu - Treasurer ❖ Russ Hodes – Secretary ❖ Steve Urban – Board Member ❖ Jason Bram – Board Member ❖ Alton (AE) Martin – Board Member

Welcome and Introduction CCHOA Staff ❖ Karen Hibpshman-Operations Manager ❖ Marnie McLeod – Assistant Manager ❖ Dayna Wallace – Community Center Coordinator ❖ Robert Bardeleben – Facility & Maint Coordinator ❖ Brody McKinley MS, LGI, CPO, LGIT, WSIT - Aquatics Director

Welcome and Introduction CCHOA Contractual Staff ❖ Terri Giles, Giles & Shea – Financial Manager ❖ Clayton Hoover, Circle C Landscape – Landscape Manager

Agenda I. Welcome and Introduction II. Establish Quorum and Call Meeting to Order III. Approval of 2019 Annual Meeting Minutes IV. Election of Two CCHOA Directors V. Announcement of 2020/2021 Nominating Committee VI. Financial Review VII. Proposed CC&R Vote VIII.Enforcement – Fining Policy IX. Volunteer Recognition Austin Police Department – Officer Binder X. XI. Open Forum/Questions

Establish Quorum and Call Meeting To Order • Kim Ackermann, CCHOA President

Approval of 2019 Annual Meeting Minutes • Russ Hodes, CCHOA Secretary

Election of Two Directors • Natalie Placer-McClure, CCHOA Board Member • Candidates: ❖ Nominations from the floor ❖ Russ Hodes ❖ Jason Bram ❖ Tothadha (Siddesh) S. Siddeswarappa (has withdrawn)

Announcement of 2020-2021 Nominating Committee • Natalie Placer-McClure, CCHOA Board Member • Members ❖ Craig Cannon ❖ Leonard Hough

Residential Development The following builders are currently building in Circle C Ranch • Lennar owns the remainder of the residential land and continues building in Ava ෤ 𝑜 a, Ava ෤ 𝑜 a Estates, GreyRock Ridge and Hillside Estates. • Symcox Development took over the town home development next to St. Augustine which is a gated community with 25 single family homes.

Capital Improvements 2019 Aquatic Facilities • Swim Center Furniture • Swim Center – pool filter sand change • Swim Center – Parking Lot Repairs • Swim Center Park – Picnic Tables/Benches • Community Center – Replaced the Light Pole

Capital Improvements 2019 Common Areas • Bed upgrades • Irrigation infrastructure improvements • Rockwork installation throughout Circle C • Renovations of the Dahlgreen medians • Renovations of the La Crosse medians (between Dalhlgreen and Eclipse) • Rock Renovations at the Capstone Post Office, Rolling Stone Cove, Viridian Karst Feature and Seneca Falls Post Office.

Community Center and Pool • Community Center Rental Info available • Seasonal pools open May – Aug - Community Center Pool - Ava ෤ 𝑜 a Swim Center - GreyRock Swim Center

Financial Report • Michael Chu, CCHOA Treasurer

Did you know $$$ • # of aquatics staff (lifeguards) – 136 costing $715,404 • Interest made in 2019 - $30,447

Historical Income & Expenses 4500 4500 4000 4000 3500 3500 3000 3000 2500 2500 Expenses Expens es 2000 2000 1500 1500 Income Income 1000 1000 500 500 0 11 11 12 12 13 13 14 14 15 15 16 16 17 17 18 18 19 19 20 20est est Accounts are shown in the $1,000’s. Information is based on end of year 16 Income/Expense Statement

Income Actuals vs Budget 2019 Category % Amount Homeowner Income + 2.84% +$100,237 Aquatics Income + 3.37% +$ 9,073 Architectural Review + 71.11% +$ 17,779 Community Center Rentals + 31.46% +$ 15,734 Rental Income + 21.91% +$ 3,200 Landscape Reimbursements + 42.3% +$ 48,500

Expense Actuals vs Budget 2019 Category % Amount Landscaping - 1.4% -$ 19,172 Commons Area Services - 15.59% -$ 58,817 Aquatics Facilities - 1.96% -$ 23,640 HOA/Maintenance Operations - 12.0% -$ 67,167 Taxes/Legal Fees - 41.88% -$ 7,823 Insurance - 4.66% -$ 4,276 Community Center - 7.37% -$ 7,696 Capital Projects - 61.7% -$ 357,075 Financial Management + 16.7% +$ 26,515

Capital Improvements, Community Center, $104,404 $221,625 Financial Management, Landscaping, $1,283,488 $185,015 HOA Administrative/Maintenance, $560,133 Common Area Maintenance, $407,185 Aquatics, $1,203,685

Reserve Funds Reserve Fund Balance at 12/31/19: $720,160

Collections Status How the HOA keeps delinquency to 2.8% each year • On-line payment option through the website • Reminder/delinquency notices sent out • Payment plans offered on all past due amounts • Liens filed on past due accounts. • Accounts turned over to the attorney if there is no contact from the owner.

Special Project of the CCHOA • Long Term Landscape & Irrigation Planning and how to address the aging infrastructure/construction damage throughout the commons areas. • Design Guidelines and Regulations for the Commons Areas were developed by the ACC and approved by the Board of Directors. • Monument Design finalized, currently addressing permit issues with the City of Austin • Pool Regulations updated to meet current state laws. • Communications procedures reviewed and updated.

Proposed CC&R Vote The HOA formed a committee to provide a proposed list of changes to the CC&R’s. At the February board meeting, the board approved moving forward with sending out for a community vote. • Give the board the authority to bring in additional land (ie., The Rowell HOA, at the back of Avana) • Voting – One vote per home • Assessment – One assessment rate • Trash – correcting from twice a week to once a week • Single Family Residential Construction • Use Limitations • Recreational Equipment • Misc. Provisions

Enforcement – Fining Policy The Board approved a new Enforcement/Fining Policy in 2019. This policy allows the HOA to fine homeowners for non- compliance of the CC&R’s.

Update on the City of Austin Land Development Code Revision The Board of Directors has worked with CM Paige Ellis’s office and City Transportation. • Major map corrections have been made to standardize zoning across all Circle C single family • Additional map corrections are needed to properly zone the amenities centers and we believe this is still going to happen. • Some lots in Circle C may be zones R4, however, the existing CC&R’s prohibit anything other than one single family residences. • The CCHOA has obtained legal opinions from the City of Austin that the CC&R’s supercede the zoning, that the 45% impervious cover requirement will remain in place, that all Settlement Agreements between Circle C and the City of Austin will remain in place.

The Austin Mobility Corridor Project • A multi-use path for both sides of Slaughter Lane is one of the bonds projects. This path will render large portions of the Slaughter Lane irrigation system unusable. The CCHOA has been working closely with the Mobility Corridor Design Team and transportation on this issue. • Additional intersection improvements are proposed for Escarpment/Slaughter and Vinemont. Most of the median in front of Bank of America/Subway will be removed and only approximately 3 trees will remain. Vinemont will get a pedestrian walkway over to the Circle C Park. • The CCHOA has attended two years of meetings on this project and have achieved the following: • The west side of Escarpment tree and landscape light area will be left alone if at all possible • The City must provide tree mitigation (replacement) for any hardwood tree over 8”. All replacement trees will be planted in Circle C if at all possible. • The City has agreed to put the multi-u7se path going through Circle C at the end of the project to give us more time to work on how to move the irrigation. • The CCHOA is asking the City to delay the part of the path between Beckett and Vinemont to another bond package to buy more time for irrigation relocation.

Volunteer Recognition • Kim Ackermann, CCHOA President • Acknowledgment of outgoing board members, Russ Hodes and Jason Bram.

Austin Police Dept. Officer Jeffrey Binder Senior Police Officer Region 4 District Representative

Open Forum