Welcome to the Beaver Run Resort Family! • Beaver Run HOA Board Meeting Dates • July 6 – 8, 2018 • October 5 – 6, 2018 • November 30 – December 1, 2018 • January 25 – 26, 2019 • April 4 – 5, 2019 • Annual HOA Meeting • April 5 – 6, 2019
Homeowner Website • hoa.beaverrun.com • A Username and Password will be provided after closing date • Valuable Information • Owner Statements • Board Meeting Minutes • Financials • Monthly Newsletters • Refurbishment Samples
Homeowner Association Dues Include • Property and Homeowner’s Unit Insurance • Utilities – Gas, Electric, Phone, Cable, Wi-Fi • Amenities – Pool, Hot Tubs, Tennis Court, Fitness Room, Game Room • Guest Shuttle • 24 Hour Security • Common Area Cleaning • Firewood • Owner Parking • Landscaping • Building Maintenance
Beaver Run Rental Program Agreement • Three Year Contract Valid September 1, 2016 - August 31, 2019 • 55.5% Net Revenue to Owner • Board of Directors Determine if Additional Revenue is Distributed to the Owner or the Rental Reserve Fund • Unit Inspection Rating Must Be 85 or Higher to be Included in Rental Program • Comp & Trade Revenue and Expenses • Owner Receives Revenue Equivalent to Average Daily Rate When Unit is Used for a Complimentary Stay • Comp and Trade Expenses are Divided Amongst All Owners and Listed as a Comp and Trade Expense on the Monthly Statements • Travel Agent Commission • Commission Expense for Reservations from Online Travel Agents
Equalization Program • Equalization – A Rotating System for the Rental of Each Unit in Order to Equalize the Revenue Amongst the Same Unit Type in the Same Building • Owner’s Equivalent Usage Rate = Average Daily Rate divided by Monthly Average Daily Rate times Average Daily Revenue • Equalization Balance = Net Revenue + Owner’s Equivalent Usage Rate + Previous Year Carryover • The Equalization Balance is Used for Reservation Room Assignments
Owner & Guest of Owner Reservations • Contact Shelby Sainz, Reservations Manager • Email Owners@Beaverrun.com with Requested Dates and Unit Number or Call 970-453-8715 • March 1 st is the Cutoff Date to Guarantee May 1 – October 31 Reservations • August 15 th is the Cutoff Date to Guarantee November 1 – April 30 Reservations • After the Cutoff Date, New Owner Reservations are on a Space Available Basis
Owner Housekeeping Fees • You Choose Daily Service (DS), Midweek Service (MW) or Check Out (CO). • Check Out Cleaning Fee Required • Towel and Linen Replacement Only is Available • Fees are Posted to the Monthly Statement as Owner Stay Transfer Fees • Carpet Cleaning is Done Biannually in Both the Spring and Fall • Upholstery Cleaning is Done Annually in Either the Spring or Fall
Maintenance • Approved to Bill up to $600 • Annual Unit Inspections • Exhibit A – Charges That are Not Billed to Owners • TV Remote Service Calls, Basic Light Bulb Installation, Toilets – Minor Repairs and Clogs, Spa Room Hooks, Key the Lights to the Switch, Kitchen/Dresser Drawers Off Track, Reset Breakers, Closet/Screen Doors Off Track, Tub/Sink Drains – Minor Clogs, Basic Guest Service Calls, Jumping Cars, Air in Tires, etc.
Accounting • Homeowner Accountant – Marie Davis, 970-453-8725 • Monthly Statements Available on the 15 th of the Following Month • Direct Deposit (EFT) Occurs on the 15 th of the Month • HOA Dues • Due by the 1st of the Month and a $25 Late Fee is Incurred if Not Received by the 10 th of the Month • ACH Dues Withdrawals Occur on the 1 st of the Month
Refurbishment Department • Annual Inspections of Units Occur Spring through Fall • Minimum Score of 85 to be Included in the Rental Program • Upgrade Suggestions Included with Inspection Report • Construction – Occurs During Spring and Fall Seasons • Beaver Run Managed Construction Agreement • Contact Miki Jorgenson, Beaver Run Refurbishment Director, 970-453-8768 • Owner Managed Construction Agreement • Contact Barb Martin, Executive Assistant, 970-453-8752
Homeowner Discounts • Beaver Run Owner Discount Card • Restaurants, Bars & Market - 25% Discount on Food and Beverage (Excluding Holiday Special Meals), 15% Discount on Groceries and Souvenirs • The Spa at Beaver Run – 25% off Spa Treatments and Massages • Breckenridge Sports • 10% Off Ski and Snowboard Rental • 10% Off Clothing and Accessories • Concierge & Business Center – Free Computer Usage, Faxes and Copies
Owner Parking • Heated Parking in Garage Level 5 is Available for Homeowners During Their Stay or for Day Trips (Long Term Garage Use Not Allowed) • Separate Entrance from Main Garage Levels 1 - 4 • Parking Permit Sticker or Parking Placard Required • Owner’s Room Key Allows Access to Owner’s Garage
Important Forms • Beaver Run Rental Agreement • W-9 • Dues Automatic Payment & Direct Deposit – ACH/EFT • Owner Reservations • Construction Agreements • Beaver Run Managed Agreement • Owner Managed Agreement
BRICA – Beaver Run Interim Center Acquisition • Homeowner Purchase of Conference Center and Main Building • Occurred in August 2010 • Had to be a Homeowner to Invest in BRICA • Types of Shares • Class A Shares - Payment Received Annually at 7% Interest Rate • Class B Shares - Payment Received When Loan is Paid Off at 4.5 times original investment • Class C Share – When Loan is Paid Off the HOA Will Own the Conference Center and Main Building • Shares are Not Available to New Owners Unless the Original Investor Wants to Sell Their Shares When the Unit is Sold
Questions? • Contact Sue O’Brien, Homeowner Relations Manager • 970-453-8774 • 800-288-1282 ext. 8774 • Sue@Beaverrun.com
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