Hi Hidden dden Springs Springs Ranch Ranch No No 8 2016 Annual Meeting January 12, 2016
Agenda • Call to order • Report on quorum • Introductions • Approval of minutes of 2015 annual meeting • President’s report • Landscaping projects report • Financial report • Nominations and election of directors • Monument sign replacement • Mailbox maintenance • 2016 budget • 2016 annual assessment • Voting results • Other business • Adjournment
2015 Landscaping Expenses Budget Actual Annual Landscape 16,560 Maintenance 16,560 5,337 Water 3,150 2,568 Irrigation System Repairs 2,301 1,523 Other Landscape Maintenance 1,000 1,598 Lime, Gas & Electric, Lighting 1,545 TOTAL Annual Landscape 24,556 27,586 Landscape Projects 9,924 Santa Anita Tree Removal and Sidewalk Repairs 9,924 2,743 Santa Anita Irrigation Repairs and Cleanup ‐ 2,940 Rosemont Tree Pruning ‐ East and Middle 2,940 2,500 Arborvitae Trimming and Maintenance 2,500 1,140 Entrance Plantings and Lighting 1,250 TOTAL Landscape Projects 16,614 19,247 TOTAL Landscape Expenses 41,170 46,833
Santa Anita Tree Removal and Sidewalk Repairs Total HOA City Tree Removal (16) 5,965 5,965 - Tree Purchase and Planting (35) 8,850 8,850 Sidewalk Repairs 3,965 3,965 - Irrigation Repairs 1,243 1,243 - Cleanup 1,500 1,500 - Total Project Costs 21,523 12,673 8,850 Project Split 100% 59% 41%
2015 Administrative Expenses Budget Projected Administrative ‐ Bookkeeping Service ‐ 4 Other Administrative Expenses 300 Mailing_Postage 360 300 Meetings 129 500 Post Office Box 130 130 Professional Fees (Legal and Tax) 573 1,000 Property Insurance 1,011 1,005 State_filing 50 50 Web Domain & Hosting ‐ 100 TOTAL Administrative 3,385 2,257
2015 Financial Summary Budget Projected INCOME Assessments 36,310 34,838 New Owner Transfer / Setup Fees @ $50 / $100 500 TOTAL INCOME 36,310 35,338 EXPENSES TOTAL Administrative 3,385 2,257 Total Annual Landscape 24,556 27,586 Total Landscape Projects 16,614 19,247 TOTAL EXPENSES 44,555 49,090 NET CHANGE (8,245) (13,752) CHECKING, SAVINGS AND CD End of Year Balances (Projected) 29,508 24,001
Monument Sign Proposal Situation: Monument signs set the tone for what is inside the development Existing signs are approximately 30 years old Signs are weathered and wooden frames are rotting Obtained expert opinions and three bids Repair of existing signs would cost about the same as replacement Proposal: Sign panel material – Dibond, aluminum composite material Sign color – Dranodic, a baked on finish Letters – Brushed aluminum on PVC substrate Design – The signs will be the same size as the existing signs, and look like a “new” version of the existing signs Estimated life 15 to 20+ years Walls will be power washed to provide a clean base Approximate timing is April 2016 Proposed budget is $6,950
Monument Sign Proposal
Monument Sign Proposal
2016 Landscaping Budget ‘15 Proj ‘16 Budget Annual Landscape 16,560 Maintenance 16,560 4,000 Water 5,337 2,500 Irrigation System Repairs 2,568 1,000 Other Landscape Maintenance 1,523 1,560 Lime, Gas & Electric, Lighting 1,598 TOTAL Annual Landscape 27,586 25,620 Landscape Projects ‐ Santa Anita Tree Removal /Sidewalk Project 12,667 1,800 Rosemont Tree Pruning ‐ East / Middle / West 2,940 960 Arborvitae Trimming and Maintenance 2,500 800 Entrance Plantings and Lighting 1,140 Monument Sign Replacements ‐ 6,950 Bank Dusting ‐ 500 Mail Box Maintenance ‐ 250 TOTAL Landscape Projects 19,247 11,260 TOTAL Landscape Expenses 46,833 36,880
2016 Administrative Budget ‘15 Proj ‘16 Budget Administrative 2,700 Bookkeeping Service ‐ 300 Other Administrative Expenses 4 Mailing_Postage 300 360 Meetings 200 129 Post Office Box 130 130 Professional Fees (Legal and Tax) 1,400 573 Property Insurance 1,100 1,011 State_filing 50 50 Web Domain & Hosting 100 ‐ TOTAL Administrative 2,257 6,280
2016 Budget Summary ‘15 Proj ‘16 Budget $360 $300 INCOME Assessments 34,838 42,660 New Owner Transfer / Setup Fees @ $50 / $100 500 500 TOTAL INCOME 35,338 43,160 EXPENSES TOTAL Administrative 2,257 6,280 Total Annual Landscape 27,586 25,620 Total Landscape Projects 19,247 11,260 TOTAL EXPENSES 49,090 43,160 NET CHANGE (13,752) ‐ CHECKING, SAVINGS AND CD End of Year Balances (Projected) 24,001 24,001
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