Mississippi State Port Authority Port of Gulfport Restoration - PowerPoint PPT Presentation

Mississippi State Port Authority Port of Gulfport Restoration Program Pre-Bid Meeting West Pier Construction Phase 2 Project No. 304 December 3, 2015

Agenda – Instruction to Bidders – Project Description – Section 3, Davis Bacon – Written Questions

Participating Contractors • Client/Owner: Mississippi State Port Authority, Mississippi Development Authority • Program Manager: CH2M Hill • Designer/Engineer: Neel Schaffer • Construction Management: Yates Anderson Joint Venture

Instruction to Bidders • Submittal received 10:00 a.m. December 22, 2015 • Sealed bid marked: • West Pier Construction Phase 2 • Project No. 304 • Instructions to Bidders Checklist • Please make sure all items are submitted

Instruction to Bidders (a) PLEASE READ ALL ITEMS CAREFULLY! Completed Bid Form and other documentation required in Section 00 43 00 Procurement Form Supplements. A copy of each Subcontractor’s current State of Mississippi Certificate of (b) Responsibility. A copy of bidder’s current Mississippi State Certificate of Responsibility. (c) (d) Certification letter stating that new hires shall be local residents consistent with and Mississippi Code §§ 31-5-17 and 31-5-19. Section 3 (e) Certification letter stating that bidder will agree to use Mississippi products over non-Mississippi products pursuant to the provisions of Mississippi Code § 31-5- 23. (f) Bid Bond in the amount of ten percent (10%) of the total bid amount. (g) If bidder is a non-resident contractor, bidder must provide with bid a copy of bidder’s current state law pertaining to that State’s treatment of non -resident contractors. (h) Certification regarding debarment, suspension, other responsibility matters and lobbying. (i) ALL Section 3 requirements as described in Award of Contract section. ALL requirements for Mississippi Jobs First (Miss. Code Ann. § 31-5-37). (j)

Contract Must acknowledge all addendums • Use correct bid forms • Questions: • Email: RFPQuestions@shipmspa.com •

What is Section 3? HUD’s Section 3 program requires that recipients of certain HUD financial assistance to the greatest extent feasible provide job training, employment, and contract opportunities for low or very-low income residents in connection with projects and activities in their neighborhoods.

What Section 3 is Not Not race or gender specific • Not an entitlement for eligible individuals • and businesses. Not DBE/WBE/MBE (though they may • also qualify as a Section 3 business) Not optional •

Applicability • Section 3 requirements apply to the entire project or activity, regardless of whether it is partially or fully funded.

Section 3 - Section 3 applies to the PGRP because of the expenditure of HUD funds on public construction - Section 3 differs from Minority Business Enterprise/ Women Owned Business Enterprise - Section 3 preferences focus on household income and location - Section 3 preferences are race and gender neutral Reference: www.hud.gov/offices/fheo/section3/FAQ08.pdf 12 U.S.C. § 1701 and 24 CFR Part 135.5

PGRP Section 3 Goals • 30% of all employment and training opportunities to be awarded to Section 3 residents • 10% of all construction contracting opportunities to be awarded to Section 3 businesses • 3% of all non-construction contracting opportunities to be awarded to Section 3 businesses

Demonstrate commitment to the achievement of the PGRP Section 3 goals All bidders are required to demonstrate commitment to the achievement of the PGRP Section 3 goals in one of the following two ways: (1) A bidder must certify as a Section 3 business concern ; or • (2) A bidder must provide a Section 3 plan detailing how the bidder will • meet the required Section 3 subcontracting goal of providing subcontracting opportunities to Section 3 business concerns in an amount not less than 10% of the total contract amount. In the subcontracting plan, the bidder should include the necessary number of Section 3 business subcontractors to meet or exceed the goal for this contract. The plan should also clearly state the total dollar value that will be self-performed and the total dollar value which will be subcontracted to Section 3 Business Concerns; providing for each listed Section 3 Business Concern a fully completed Section 3 Business Certification form including the company name, address, contact person, telephone number, and e- mail address; the amount to be performed/subcontracted; the scope of work to be performed; and the anticipated timeframe for performance of the work. If a bid is submitted without satisfying one of the two requirements set forth above, then that bid will be deemed non-responsive and rejected.

HUD Section 3 - Applied to PGRP PGRP shall make available to Section 3 Residents and Section 3 Businesses economic (jobs and training) and contracting opportunities • Target Area: Harrison, Hancock and Jackson counties ONLY

Bid Preferences- Section 3, DBE’s • For local business qualification (Corporate or main-office within Mississippi) • For minority-owned, small, woman- owned, veteran owned or otherwise designated DBE based on HUD guidelines. • Respondent is a Section 3 business concern

Preference for Section 3 Business Concern The Contract will be awarded to the lowest • responsive, responsible bidder, subject to the preference for a Section 3 Business Concern as set forth in the Instructions to Bidders and at 24 CFR Part 135. All Section 3 Businesses are encouraged to • submit a bid.

Section 3 Business Concern Order of Priority Preference Category 1- Section 3 businesses that • provide economic opportunities for Section 3 residents in the service area. Category 2 - Applicants selected to • administer HUD Youthbuild programs Category 3 – Other Section 3 business • concerns

Who can qualify as a Section 3 Business Concern or a Section 3 Resident? Section 3 Business Concern is either: • 51% or more owned by Section 3 Residents; • 30% of full time employees are Section 3 Residents • or in excess of 25% of the dollar amount of all • subcontracts to be awarded by the prime contractor to Section 3 businesses Section 3 Residents are public housing • residents or low (or very low) income persons residing in the PGRP service area (as specifically defined by HUD, 24 CFR 135.5)

HUD Section 3 Business Concern Certification Process Steps of the Section 3 Certification Process: • Complete Section 3 Business Concern Certification form • Submit completed Certification and all necessary supporting documentation. If submitting with bid package, must submit all documentation along with bids • Necessary supporting documentation dependent on how contractor qualifies as Section 3 business

HUD Section 3 Business Concern Certification Process Refer to your handouts - Complete Section 3 Business Concern Certification form - Submit as part of procurement proposal/bid package (with supporting documentation)

HUD Section 3 Business Concern Certification Process • If you have submitted Section 3 documentation on a previous bid, you must still submit all required forms and supporting documentation as part of this procurement proposal/bid package. • Each procurement is independent, so you will need to submit all required forms and supporting documentation every time you submit a procurement proposal/bid package for this program.

Section 3 Resident Certification Process Refer to your handouts Section 3 Resident Certification form • Individual completes form • Can qualify if household income is “low income” or ”very low income”

HUD Section 3 Hiring Information • Section 3 Residents are considered first in hiring processes (for equally qualified) • All PGRP contractors and subcontractors post new positions with the Mississippi Department of Employment Security Commission’s WIN Job Centers

How to identify Section 3 Residents? • PGRP Contractors are required to utilize the WIN Job Centers for open positions • Utilize local media such as radio, newspapers and television to announce employment opportunities • Contact local community organizations for assistance in identifying Section 3 residents • Contact PHAs for assistance in identifying Section 3 residents • Offer contractor events and job fairs at which Section 3 Business Concerns can participate and Section 3 residents can attend • Contact organizations such as community centers, employment agencies, churches, non profits and housing developments • Post signs and distribute flyers in the community

Contract Requirements Requirements: - Record keeping - Reporting - Section 3 plans - Community outreach

Contract Requirements Record keeping: - Employee rosters with date of hire - Section 3 resident certification forms - Maintain an interview log through hiring processes - Community outreach efforts to connect with Section 3 residents and businesses - Company documentation Note: It is the Policy of the Port of Gulfport Restoration Program that records with personal information shall remain in a secured, locked location.

Contract – Requirements Reporting – monthly reports of: - All hiring - All subcontracting opportunities - All outreach activity - If you are unable to hire or contract with Section 3 residents or businesses, then provide a written explanation as to why you could not do so.