Master Planning Executive Stakeholders Space Utilization Update – Campus Shared Spaces Presented February 13, 2018 Operations & Facilities Management Department
Agenda • Update on Projects • Completed Summer/Fall 2017 (Appendix) • Completed Winter 2017 • In Progress • Update on Shared Spaces • Organizational Update of Education & Campus Support Services • Share results of Shared Spaces Survey • Share results of Space Utilization Audits • Items for Discussion • Cori and Erlanger • Student Space Planning Opportunities Operations & Facilities Management Department
Completed Projects Newly Completed Winter 2017 Operations & Facilities Management Department
McDonnell Sciences: Computer/Training Rooms DESCRIPTION: • Converted the former Admissions suite into a new 80 person Computer/Training Room. • Refresh FLTC Computer/Training Room 602, increased from 24 to 27 computers. SCOPE: Room 100 • New state of the art AV System, projector with 4- 65”monitors. • Added sound resistant/reducing drywall, insulated sound reducing glass windows, and custom sound reducing entry doors. • Upgraded lighting schemes/scenes to be flexible with whatever program is scheduled for the room. • Upgrading HVAC systems. • New Carpet, Paint, Furniture COST: $1,464,273 COMPLETION DATE: January 2018 Operations & Facilities Management Department
Medical Society Home Room and Danforth Chapel DESCRIPTION: • Converted the former finance suite into a new student lounge and meeting space. • Converted the former Diversity suite into new interfaith chapel. SCOPE: • Selective demolition • New systems, partitions, and ceiling • Cove and sconce lighting • Built in benches • Shades • AV • Furniture COST: $333,348 COMPLETION DATE: January 2018 Operations & Facilities Management Department
Projects in Planning Spring-Summer 2018 Operations & Facilities Management Department
Summer Construction Update • CORE @ 718 and 818 (Residence Halls) • Completion Date, Summer 2018 • Becker Library Construction • First Floor and Lobby, May 21 – September 14, 2018 • WUIT to Renew AV • Moore Auditorium, July 2018 • FLTC Rooms 213 and 214, July 2018 Operations & Facilities Management Department
ECSS Shared Space in CORE Commons at the CORE • 818 Commons • 818 Fitness Operations & Facilities Management Department 8
Becker Library Phase 2: 1 st Floor and Lobby SCOPE: • New Entry Lobby • New Air Lock • Seating and Display Walls • New lighting and Carpet • Study tables and Chairs BUDGET: $3,800,000 (Inc. 6 th Floor Renovation) CONSTRUCTION COST: $2,715,118 EST. COMPLETION DATE: September 21, 2018 Operations & Facilities Management Department
McDonnell Sciences: Cori & Erlanger Study STUDY SCOPE: • Three Levels of Upgrades • ADA Only • ADA and Refresh • Full Renovation • Utilization Study Operations & Facilities Management Department
Cori & Erlanger Auditoriums: KWK Report Summary • Option 1: Eliminate either Cori or Erlanger • Based on utilization we needed only one, 150 seat auditorium. • Option 2: Full finish upgrade option that includes seating replacement • We lose seats. Therefore, both auditoriums will be less than 150 as an outcome. • Neither space will be fully ADA accessible. • Both auditoriums would have a stage accessible by wheel chair via the storage room though not ideal. • Option 3: Expand the space into one large room • Infill the floor with EPS to make this a level floor. • Soft way to infill in lieu of using steel (reduce disruption of the frogs). • Classified under a level 2 renovation by code (no new lateral loads to the structure). • Retractable seats or fixed tiered seating to accommodate the needed seating requirements. • Space could be used as a flat classroom or pre-function space or both that could open up to the tiered classroom thus creating a dual function space. Operations & Facilities Management Department
Cori & Erlanger Auditoriums: Utilization 2017 Cori & Erlanger Utilization 100% 90% % Time Booked in ManageSpace 80% 70% 60% 50% 40% 30% 20% 10% 0% Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Cori Auditorium 18% 23% 17% 31% 13% 12% 10% 15% 13% 16% 12% 7% Erlanger Auditorium 11% 25% 32% 29% 17% 12% 1% 2% 13% 14% 14% 4% Operations & Facilities Management Department
Cori & Erlanger Auditoriums: Recommendation Summary • Pause and monitor Cori & Erlanger Use for 9-12 Months • During this time look to meet auditorium needs in other locations • If use continues to decline recommend infill and conversion of space to Office Space to meet growing Faculty/Office Needs on Campus Operations & Facilities Management Department
Education & Campus Support Services Shared Spaces Operations & Facilities Management Department
Shared Spaces Update • Organizational Update of Education & Campus Support Services • Share results of Shared Spaces Survey • Present Results of Audits • Reservation Systems data • Month long Physical Space Audit Operations & Facilities Management Department
Shared Spaces 13 Buildings, 80+ Spaces
WUSM ECSS Program Update Post Implementation • Completed full staff reorganization • No layoffs • 5 promotions • 3 new hires for extended coverage in MCC and EPNEC (2 hires achieved through natural attrition) • Integrated EPNEC, FLTC and contracted auxiliary operations under one umbrella (food service, campus store, housing and FedEx) • Communication and process improvement • Developed new website – https://meet.wustl.edu • Presented new organization at WUSM Management, WUMC Board and published in The Record • Bi-monthly updates are being sent to key stakeholders (began in September 2017) • Established new intake process • Documented new procedures • Space Utilization Audit Conducted • Conducted for 1 st and 2 nd Quarter FY18 • Allowing ECSS to align with program data to validate current rates of utilization • Prior to program average utilization was 23% - goal at end of pilot year is 40% Operations & Facilities Management Department 17
Academic Rollover & Organizational Support • Surveyed the course directors for actual room needs • Currently holding rooms based on prior year’s actual use and current year projected need • Increased auto-release to 5 weeks prior to each class date • Allowed for earlier booking for other campus needs • Rudo Gray was promoted to manage this area in the ECSS program and is a liaison to Education and the Registrar • Continue this model and strive for increased auto-release time Operations & Facilities Management Department 18
Student Study Spaces • Dedicated Student Study Spaces • Becker Medical Library • Farrell Learning & Teaching Center • Olin Residence Hall • 4444 Forest Park • Medical Society Home Room • Website to provide an up-to-date list of all student study spaces • https://meet.wustl.edu/students • Striving to enhance communication with students • ECSS has been modeled to increase student support and student study space Operations & Facilities Management Department 19
Shared Spaces Survey November 2017 Operations & Facilities Management Department
Demographic Questions Summary • Sent to approximately 12,000 students/staff/faculty • Timeline: 2 weeks to complete • Concentrated effort by Education to gather MD Student Response Student Role at the University? What is your typical group size? Response Role May-15 Nov-17 Variance Program Nov- 17 Group Size May-15 Nov-17 Point Variance Faculty 12% 14% 2% Increase MD 62% 2-4 23% 24% 1 % Increase Staff 66% 56% 10% Decrease MSTP 16% 5-8 21% 22% 1 % Increase Student 14% 25% 11% Increase OT 7% 9-18 12% 21% 9% Increase Post Doc 2% 2% None Other 7% 19-30 n/a 8% n/a Clinical Fellow 1% 1% None DBBS 4% 31-50 n/a 5% n/a Resident 3% 1% 2% Decrease PT 4% 51-150 n/a 5% n/a NA 1% 1% None PACS 1% 151-200 n/a 1% n/a Other 2% 1% 1% Decrease BioStats 0% 200+ n/a 0% n/a Total Respondents 1,967 1,301 Decrease 16+ 10% n/a n/a Response Rate 16% 11% 5% Decrease Large group/Auditorium 11% n/a n/a NA 20% 11% 9% Decrease Other 2% 3% 1% Increase Operations & Facilities Management Department
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