Get Ready for Workday Update 32 The HCM Overview
Veronica White Solution Architect - HCM
Core HCM
Core HCM 1. 2. 3. Worker Full Time Autocomplete Document Equivalent Hire From Security Workday Recruiting
1 • What is it? • Expanded security for worker documents • What will it do? Worker Document • Provide a more flexible and fit for purpose security Security model for worker documents which will separately secure permissions to add and delete them Note: Setup is required
1 Worker Document Security
2 • What is it? • The ability to distinguish between a worker's paid FTE and working FTE Full Time • What will it do? Equivalent • Provide greater clarity and enable the optimization of compensation, payroll, and staffing processes Note: Setup is required
• What is it? 3 • A new configuration option on the Hire business process Autocomplete • What will it do? Hire From Workday • Help to reduce admin Recruiting effort by automatically completing the Initiation step using information entered in Workday Recruiting Note: Setup is required .
• Some further details: 3 • Part of a new Autocomplete framework • Only the Hire BP is in scope for WD32 Autocomplete • Other BPs are in the roadmap for the framework Hire From including Change Job and Contract Contingent Worker Workday and sub-processes like Change Organization Recruiting Assignments for Worker • Autocomplete Compensation on Propose Compensation Hire setting likely to move to the auto-complete framework in the future
3 Anticipated Behavior Collective Change Propose Request Agreement, Change Hire Organization Onboarding Step: Create Pre-Hire Compensation One-Time Probation Personal Initiation Assignments Setup Hire Payment Period, Information for Worker Contracts Values pre- Values pre- Current Occurs during Defaults Defaults Defaults populate populate from Defaults from behavior recruiting from from from Enter as part from recruiting job recruiting if recruiting if recruiting if of hire recruiting requisition applicable collected collected WD32 Occurs during Auto- Ability to skip behavior recruiting complete
Recruiting
1. 2. Recruiting Anticipated Job Requisition Notification Features Workspace delay 3. 4. Collect Legal Job Alerts Names and IDs During the Job Application
• What is it? 1 • Improves recruiting efficiency by enabling recruiters to manage candidates on their job requisitions from one space • Additional details Requisition • Workday will automatically grant access to the workspace to all Workspace users with access to the My Open Job Requisitions and View Job Requisition reports • Accessible via global search, configuring on Recruiting worklet or by setting up the new Recruiting Hub feature • Although this workspace includes a new user interface it won't impact any of your current workflows • This may impact training materials • Note: This feature will be automatically available.
1 Requisition Workspace
1 Recruiting Hub
• What is it? 2 • Ability to delay custom notifications to users • What will it do? Notification • Provide a better user experience for Recruiting Delay business process notifications Note: Setup is required
BP Custom Notification: 2 BP Notification vs Ad Hoc Ad Hoc Message: Message
• What is it? 3 • Ability to collect National IDs, Government IDs, Legal and Preferred Names from candidates during the job application Collection of Names and • What will it do? ID’s • Improve data accuracy and reduce downstream inefficiencies • Help reduce candidate confusion when entering their data Note: Setup is required.
3 Application vs Onboarding - USA
3 Application vs Onboarding - Netherlands
3 Application vs Onboarding - Germany
• What is it? 4 • Candidates with external career site accounts can create alert criteria for job posts they are interested in to be notified by email when a new job posting meets their preferences Job Alerts • What will it do? • Reduce manual effort for company outreach and keep candidates connected even when jobs are unavailable • Setup effort Note: Setup is required.
Additional 1. 2. 3. Automatically Available Duplicate Resume Parsing Mass Actions on Features Candidate for Recruiters Candidates Merging 4. 5. Candidate Interview Pipeline on Job Management Requisitions
Luther Granger Managing Consultant - HCM
Talent
Talent 1. 2. 3. Check-Ins Interests Retirement of Professional Profile 4. Feedback Labels
• What is it? 1 • An easy way for managers and their workers to record and prepare for informal Performance Management meetings • What will it do? Check-Ins • Enable and encourage more frequent and informal communication between employees and managers on a ‘little and often’ basis • When is it available? • The Check-Ins feature was released to Production tenants earlier this month Note: This feature is opt-in and requires some set-up.
1 • My Check-Ins Report Check-Ins – What Does It Look Like?
1 • Create Check-Ins, Topics and Notes Check-Ins – What Does It Look Like
• What is it? 2 • A new task and business process that consolidates Career Interests, Job Interests, Travel Preferences, and Relocation Preferences to into one • What will it do? Interests • Replace the current (distinct) Career Interests, Job Interests, Travel Preferences and Relocation Preferences business processes • When is it available? • The Interests feature is already available in Preview tenants but will be delivered to Production with Workday 32 on the 9th of March • The feature will be opt-in and will require some setup in order to use Note: This feature is opt-in and will require some set-up
Before After 2 Workday added a new task called, View Interests, that The following consolidates the four tasks into one new task and business are only process. • available as Career Interests • Interests – individual tasks Job Interests • and business Travel Preferences Before and • processes: Relocation Preferences After Plus new features which include: Career Interests Employees are able to add their skill interests Employee can indicate the work locations they would be Job Interests interested in locating to Travel Administrators can hide section and fields in the task using the Preferences Configure Optional Fields feature Relocation Preferences
2 Interests – How Does It Look?
• What’s happening? 3 • The Professional Profile report on the Overview and Career profile groups is being retired • What action should be taken? Retirement of the • The Worker Profile Summary should be configured Professional instead (if it hasn’t already) Profile Note: The retirement of this feature is automatic but configuration is required for the replacement feature
3 Professional Profile
3 Worker Profile Summary
• What is it? 4 • Feedback labels will be updated to better reflect the broader uses of feedback Feedback • What will it do? Labels • Improve the user experience and help drive a continuous feedback culture by empowering users to make clearer choices Note: This feature is automatically available
Thank You / Q&A
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