FY19 HUD CoC Competition New Project Application Webinar Presented by: Karen Kowal, Director of CoC Programs Max Burns, Program Coordinator August 14, 2019
Welcome • Our staff: – Dave Thomas, Vice President of Community Partnerships – Karen Kowal, Director of Continuum of Care Programs – Elizabeth Perez, Senior Program Manager – Renee Crolius, Senior Program Manager – Doug Nichols, Data & Evaluation Manager – Jennifer Fabbrini, Senior Program Coordinator – Bridget Doveatt, Program Coordinator – Max Burns, Program Coordinator – Torelen Winbush, Training Coordinator
Learning Objectives • Understand context around the New Project Application and the CoC Competition process • Introduction to HUD Exchange resources and resources needed to complete the New Project Application • Understand how to complete the New Project Application for FY2019 HUD CoC Competition
Today’s Environment • FY 2019 NOFA Highlights – CoC will be required to rank all projects into Tier 1 and 2 – Domestic Violence (DV) Bonus - $50,000 to $5 million – Emphasize on employment and income – Utilizing evidence based approaches & low barriers • Housing First is still the primary approach recommended – Service participation flexibility – Addressing Racial Disparities
Today’s Environment • HEARTH Act ― CoC Interim Rule or 24 CFR Part 578 • Federal Appropriations – Focus on reallocation and CoC competitively ranks projects based on performance • National CoC Program Competition – Emphasis on system performance
Process Collaborative Applicant collects and reviews all All project applications and applications and Agencies complete completes the CoC CoC Application project applications for Application are submitted as all HUD-funded renewal one Consolidated projects and new Application to projects HUD
Important Process Note • The Project Applications are due in e-snaps 30 days prior to deadline. Deadline is August 28 th , 2019 • The CoC Consolidated Application is due to HUD on September 30, 2019 . • HUD may issue up to two conditional funding announcements. – Similar to last year, if you have a start date in the first quarter of the year, you may need to plan ahead to continue operating your grant without drawing down money from HUD for a few months.
Deadlines • Monday, August 19 th by 4 pm – Due in e-snaps & email PDF to CoCPrograms@allchicago.org – Applicant Profile (if a new HUD applicant or if you made changes since submitting your renewal applications) and – New Project Application Drafts • Wednesday, August 28 th by 12pm – New Project Application Final Drafts Due in e-snaps This timeline has been established based on HUD requirements. No deadline extensions will be granted.
HUD Resources
HUD Resources • https://www.hudexchange.info/programs/e-snaps/fy-2019- coc-program-nofa-coc-program-competition/#application- supporting-documents
Project Application Instruction Guides 1. Click Here 2. Click on the available Instruction Guides.
New Project Application Detailed Instructions Review the FY2019 New Project Detailed Instructions! Especially the pages for your model type. PH-PSH: p. 17-39 PH-RRH: p. 40-58 Joint TH & PH-RRH: p. 59-79
Resources • https://www.allchicago.org/COC/COCProgramCo mpetition
e-snaps Resources • https://www.hudexchange.info/e-snaps/ Project Application Log-in Link Resources
DV Bonus Project Resources • https://www.hudexchange.info/resource/5851/applying-for-dv- bonus-projects-during-the-coc-program-competition/
Resources: All Chicago Staff When to Use HUD Resource When to Use All Chicago Resources (Virtual Help Desk, Training Modules, FAQ’s) (All Chicago Staff) E-snaps Technical Problems E-snaps non-technical problems Being locked out of e-snaps Unsure about project budget System running slowly amounts Accessing problems in e-snaps Unsure about funding policies set Cannot remember how to access by the CoC Board of Directors the applicant profile or find Accessing problems in SurveyGizmo application in e-snaps Questions about submitting your applications to All Chicago Staff Information about deadlines For assistance from All Chicago staff, email CoCPrograms@allchicago.org.
How Your Project Will be Scored PSH, RRH, Joint TH-RRH Component DV Bonus (Ranked in Tier 2) (RRH, Joint TH-RRH) CoC Score. Up to 50 points in direct proportion CoC Score . Up to 25 points in direct proportion to the score received on the CoC Application; to the score received on the CoC Application. e.g., if a CoC received 100 out of 200 points on the CoC Application, the project application Need for the Project. Up to 25 points based on would receive 27.5 out of 50 points for this the extent the CoC quantifies the need for the criterion. project in its portfolio, the extent of the need, and how the project will fill that gap. CoC Project Ranking. Up to 40 points for the CoC’s ranking of the project Quality of the Project Applicant . Up to 50 points based on the previous performance of the Low Barriers to Entry. Up to 10 points for how applicant in serving survivors of domestic the project application demonstrates that it is violence, dating violence, or stalking, and their low barrier and prioritizes rapid placement and ability to house survivors and meet safety stabilization in permanent housing. outcomes. Additionally, to be eligible to receive a PH-RRH or Joint TH and PH-RRH project, the CoC must demonstrate that the project will use trauma-informed, victim-centered approaches.
New Project Application Steps
4 Steps of the Project Application 1. Project Applicant Profile 2. Funding Opportunity Registration 3. Create Project Application 4. Access Application through Submissions 1 2 3 4
Step 1: Completing Applicant Profile • There are 2 separate set of instructions for creating the Applicant Profile: https://www.hudexchange.info/resource/2958/instructions- for-updating-the-project-applicant-profile/ • PLEASE NOTE: The Applicant Profile must be updated before starting the application process! Only after doing so will a Project Applicant be able to advance successfully to the Project Application in e-snaps.
Step 1: Completing Applicant Profile • Putting the Applicant Profile in “edit mode” – Edit button will appear on the “Submission Summary” Screen – For some users, it may already be in “edit-mode”, in which case a “Complete” button will appear – Once edits are complete, select “Complete” button again
Step 1: Completing Applicant Profile • Review the following sections – Profile Type • Employer or Tax Identification Number • DUNS number – Organization Information – Contact Information • Authorized Representative • Alternative Contact – Additional Information • Congressional districts • Code of Conduct https://portal.hud.gov/hudportal/HUD?src=/program_offices/spm/g momgmt/grantsinfo/conduct
Step 1: Completing Applicant Profile • Attachments – HUD Form 2880- an e-snaps section Amount of HUD Assistance Requested/Received will prepopulate once project application(s) are complete – Code of Conduct – Survey on Ensuring Equal Opportunities Applicable to project Applicants that indicate the organization is a nonprofit. Must submit a new attachment with a new current date – delete previous • Attachments previously uploaded prior to the opening of competitions may not be available
Step 1: Completing Applicant Profile • Submission Summary – Ensure “Please Complete” areas are completed – Once edits are complete, select “Complete” button again
Resources to Complete Applicant Profile • Project Applicant Profile Navigational Guide for CoC Program Competition • Project Applicant Profile Navigational Guide • How to Complete the HUD Form 2880 in e- snaps
Step 2: Funding Opportunity Registration 1. Navigate to the “Funding Opportunity Registrants” Workspace 2. Click on next to “New Project Application FY2019” Confirm the correct Applicant listed in the field Note the Select Funding “Funding Opportunity Opportunity Name Registrations”
Step 2: Funding Opportunity Registration • Click “Yes” • Wait for the screen to refresh • Click “back” once the screen refreshes and indicates you are registered
Step 3: Create Projects • Move to “Projects” from the left-hand menu • Select “ New Project Application FY2019 ” from the Funding Opportunity Name dropdown • Once the screen refreshes, it will appear empty • Click on the icon to add your project • Enter the project name (Note: This will be the project name for eternity) • Click “Save & Back”
Step 4: Submission Navigate to the “Submissions” Workspace • Can utilize the filter OR sorting functions to find the correct • submission Search for “ New Project Application FY 2019 ” • Click on to access submission. It’s one per project • Use the filters to find the project name Select “Submissions”
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