2018 CoC Consolidated Application Process Debrief December 13, 2018 Danita Osborne-Morris, CoC Grants Coordinator CCSS Serving as the Collaborative Applicant Email: danitao@clarkcountynv.gov
The Survey Survey Structure 6 parts to the survey • Done in Google Forms to include branching • questions. Attempt to capture different perspectives • depending on role in the process Survey provided to new applicants, renewal • applicants, board members, members of the EWG, MWG, Scoring & Ranking, anyone who attend the TA session in June and chose not to apply
Applicant Questions and Responses 0 5 10 15 6 Rate this year's application process A little better About the Much Improved 5 Mandatory TA attended by grant writer Yes! 4 How helpful was the TA Very Helpful Somewhat Helpful Series 1 3 How clear was the process? Series 2 Very Clear Somewhat Clear Series 3 2 ZoomGrants Support Very Supported eSnaps Support Very Supported 1 Timeline comfortability Comfortable 0 Category 1 Category 2 Category 3 Category 4
CoC Board Members 8 10 7 9 6 8 5 7 4 6 Series 5 3 5 Series 4 2 4 Series 3 1 3 Series 2 0 2 Kept Informed Info Provided Narratives Future Role Rate Application Series 1 Reviewed 1 0 Kept Amount of Rate this Reviewed the Willing to Informed Information year's narratives take a role in provided application 2019
SRT 3.5 3.5 3 3 2.5 2.5 2 2 Strongly Disagree 1.5 1.5 Disagree 1 1 Not Sure 0.5 0.5 Agree 0 0 Strongly Agree Fair Process Reviewer's Guide Accessible assistance Ease of Scoring Tool Realistic Timeline Scoring and It was easy Timeline Group ranking to access realistic scoring day process assistance was an was a effective success use of time
EWG/MWG 8 8 7 7 6 6 5 5 Strongly Disagree 4 4 Disagree 3 Not Sure 3 Agree 2 2 Strongly Agree 1 1 0 0 Input taken into CoC application fair Joint meeting was Input taken into consideration CoC application fair to all interested in Joint meeting was effective participating consideration to all interested in effective participating
Process Strengths Ease of application with ZoomGrants mirroring • eSnaps. Developed spreadsheet and feedback form to • receive and provide targeted feedback to applicants. Instituted two scores that were averaged for • agency application during review process to provide.
General Comments What are your suggestions for improving the process in 2019? • Improvement in scoring criteria and process. • Designing a monitoring tool to ensure it is conducive to ALL CoC program types. • Getting the V3 Tool implemented to ensure everyone is scored fairly. • Threshold to identify programs that are truly low performing so they can be restructured or reallocated • Feedback to providers on ZoomGrants applications to improve eSnaps submissions. • Earlier Process
Taking it back… Topic Possible Points ANTICIPATED Points Established Policies 64 points 46 points & Procedures Data submitted 76 points 44 points Narratives 60 points 60 points Totals 200 points 150 points
Policies and Procedures LGBT • Public Housing Agency • Addressing Racial and Ethnic disparities • Strategy to effectively re-house families within • 30 days of becoming homeless. MOU’s between CoC and educational supports • and services.
HUD Performance Measures Increase in number of RRH beds • At least 85% of beds covered in HMIS • Decrease of at least 5% of sheltered homeless • Reduce the number of first time homeless • Reduction in length of time individuals and • families remain homeless by at least 5% Reduce by at least 5% the rate of returns to • homelessness over 6 and 12 months Decrease in number of CHI and decrease in • total unsheltered
Next Steps… What to expect moving forward? • Home Base will be involved in the process from the beginning. • Currently working toward improving the process for next year’s application. • Developing a timeline that will begin the application process sooner. • Strategic progress monitoring. • Discussion around quarterly meetings between the EWG and MWG to ensure all groups are on the same page. • TA for unsheltered • RRH Learning Collaborative in 2019
Questions???
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