Consolidated Vehicle Procurement Application Review & Endorsement January 31, 2011 HSTP Region 8
Application Sections • Vehicle Inventory • Vehicle Request Forms & Budget – Minivan (2 wheelchair/5 passenger) $35,000 • Replacement: 95,000 miles OR 5 years in documented unsafe & poor operating condition • Disposal: 120,000 miles – Light Duty (3 wheelchair/12 passenger) $53,000 • Replacement: 100,000 miles OR 7 years in documented unsafe & poor operating condition • Disposal: 120,000 miles – Medium Duty (5 wheelchair/14 passenger) $59,000 • Replacement: 120,000 miles OR 8 years in documented unsafe & poor operating condition • Disposal: 150,000 miles – Super Medium Duty (5 wheelchair/22 passenger) $95,000 • Replacement: 180,000 miles OR 9 years in documented unsafe & poor operating condition • Disposal: 200,000 miles • Project Justification • Current Services & Experience • Fleet Control & Maintenance • Driver Training • Proposed New or Expanded Service HSTP Region 8
Application Sections • Formal Coordination Efforts • Financial Plan • FTA & IDOT Joint Certifications Assurances • Public Hearing • Opinion of Counsel • Executed Board Resolution authorizing applicant’s Official Representative • Letter(s) of Support from Local Transit Authority • Letter(s) of Support from Legislators & Others HSTP Region 8
Evaluation Criteria • Capability – To manage, finance, operate and maintain the proposed service & equipment, as well as the extent to which equipment would be utilized. • Experience & Training – In providing specialized transportation service • Unmet Need – Extent and urgency for transportation service • Service – Type requested vehicle(s) will provide • Administration – Quality • Planning – Thoroughness for the project • Coordination – Extent application reflects with all transportation services in the service area • HSTP Derivation – Extent to which application meets the identified needs, gaps, and goals HSTP Region 8
HSTP Endorsement • Evaluation Criteria – Capability – Experience & Training – Unmet Need – Service – Administration – Planning – Coordination – HSTP Derivation • Participation Level – Leadership Participant • Routinely volunteers leadership, data, and resources to coordination planning and service provision. – Active Participant • Routinely meets committee requests with data, information, and resources in the development of strategy planning. – Participant • Regularly attends planning meetings only. – Inactive • Does not currently participate in meetings, planning, or service provision. • Local Transit Authority Application Support – All Support – Some Support – No Support HSTP Region 8
CCAR Industries • Vehicle Inventory – 3 Sedan – 15 Minivan (3 IDOT) – 2 15-Passenger Van – 2 Medium Duty (Both IDOT) – 4 Super Medium Duty (All IDOT) – 3 Bus (1 IDOT) • Vehicle Request Forms & Budget – Medium Duty (5 wheelchair/14 passenger) $59,000 • Replacement: 2003 Ford Medium Duty 134,437 miles – Between replacement & disposal mileage criteria – Minivan (2 wheelchair/5 passenger) $35,000 • Replacement: 2001 Dodge Minivan 112,870 miles – Between replacement & disposal mileage criteria – Budget: $94,000 • Project Justification – Medium Duty • Will run two routes in the morning & in the afternoon. Route 1: Oakland to Ashmore to Charleston picking up 12 individuals. Route 2: Pickup 11 individuals in Charleston. 3 riders use wheelchairs. Route 1 begins at 7:10am & Route 2 ends at 9:20am each morning. Individuals are returned in the afternoon. Approximately 5,635 annual trips. HSTP Region 8
CCAR Industries • Project Justification, continued – Minivan • Current vehicle is not accessible. Will be used to transport individuals & small groups to dental, medical, & other appointments locally & as far away as St. Louis, Chicago, and Carbondale. When not scheduled for appointments, the vehicle would be available for other program uses. • Current Services & Experience – Service Area: Coles, Cumberland, & Douglas Counties – Total Clients: 473 • Elderly w/ Disabilities: 25 • Non-Elderly w/ Disabilities: 448 – Total Annual Trips: 132,948 • Medical: 12,889 • Work: 82,876 • Education: 2,588 • Nutrition: 1,637 • Shopping: 9,666 • Social/Recreation: 13,292 • Other: 10,000 • Fleet Control & Maintenance – Vehicle Storage: Garage or Secured Area • Garage & well-lit area behind privacy fence HSTP Region 8
CCAR Industries • Formal Coordination Efforts – Letters of Support Requests • Arcola Health Care Center, Brookstone Estates, Brookstone Senior Apartments, Charleston Parks & Recreation, Charleston Rehab and Health Care Center, Charleston Transitional Facility, Checker Top Cab Service, Coles County Emergency Management Agency, Community School District #2, Cougill Senior Apartments, Douglas Rehab & Health Care Center, Eastern Illinois University, First Student, Gould Bus Service, Gowin Parc, Greyhound Bus Line, H&H Transportation, Hilltop Convalescent Center, Hope of East Central Illinois, LifeLinks, Lincolnland Home Care, Mattoon Health Care Center, Mid Illinois Big Brothers Big Sisters, Odd Fellow Rebekah Home – Coordination Activities • Working agreements with Coles County Dial-A-Ride & Sarah Bush Lincoln Health Center • Letter(s) of Support from Local Transit Authority – Central Illinois Public Transit – Coles County Dial-A-Ride • Letter(s) of Support from Legislators & Others – Legislators • Coles County Board, Cumberland County Board, Douglas County Board, State Representative Chapin Rose, State Senator Dale Righter – Others • Charleston Transitional Facility, LifeLinks, Charleston Parks & Recreation, Coles County Emergency Management Agency HSTP Region 8
CCAR Industries • Evaluation Criteria – Capability – Experience & Training – Unmet Need – Service – Administration – Planning – Coordination – HSTP Derivation • Applicant Participation Level – Active Participant • Routinely meets committee requests with data, information, and resources in the development of strategy planning. • Local Transit Authority Application Support – Some Support (2 of 3) HSTP Region 8
Charleston Transitional Facility • Vehicle Inventory – 1 Truck – 3 Sedan – 9 15-Passenger Van – 6 Light Duty (2 IDOT) – 1 Medium Duty – 1 Super Medium Duty – 1 Bus • Vehicle Request Forms & Budget – Super Medium Duty (5 wheelchair/22 passenger) $95,000 • Replacement: 2003 International Super Medium Duty 156,352 miles – Does not meet replacement mileage or age criteria, condition documentation provided – Medium Duty (5 wheelchair/14 passenger) $59,000 • Replacement: 2001 GMC 15-Passenger Van 241,729 miles – Exceeds disposal mileage criteria – Light Duty (3 wheelchair/12 passenger) $53,000 • Replacement: 2001 GMC Light Duty 111,561 miles – Between replacement & disposal mileage criteria – Light Duty (3 wheelchair/12 passenger) $53,000 • Replacement: 2001 GMC Light Duty 101,849 miles – Between replacement & disposal mileage criteria – Light Duty (3 wheelchair/12 passenger) $53,000 • Replacement: 2001 GMC Light Duty 100,979 miles – Between replacement & disposal mileage criteria – Budget: $313,000 HSTP Region 8
Charleston Transitional Facility • Project Justification – Super Medium Duty • Top priority because it will allow CTF to continue to provide transportation in the most efficient manner. The current vehicle has had numerous repairs as of December 8, 2010 the vehicle had been in the shop for a month, due to the lack of parts. No other provider has the capacity or trained staff to provide this service. If a super medium duty is not provided this will increase the number of smaller vehicles used & increase transportation cost. – Overall • Services offered by CTF depend upon transportation availability, so these vehicles need to be replaced continue providing these individuals with services. Vehicles identified for replace are old & have high mileage causing them to spend significant periods of time out of service. • Current Services & Experience – Service Area: Coles, Cumberland, & Douglas Counties – Total Clients: 151 • Elderly w/ Disabilities: 40 • Non-Elderly w/ Disabilities: 111 – Total Annual Trips: 100,240 • Medical: 1,040 • Work: 80,000 • Education: 100 • Nutrition: 100 • Shopping: 9,000 • Social/Recreation: 9,000 • Other: 1,000 HSTP Region 8
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