FISCAL YEAR 2018 Budget Work Session May 1, 2017 Agenda 1. - PowerPoint PPT Presentation

Photo by Maurice Belanger FISCAL YEAR 2018 Budget Work Session May 1, 2017

Agenda 1. Personnel Schedule 2. Non-Departmental 3. General Government 4. Public Works and Stormwater 5. Recreation 6. Housing & Community Development 7. Communications 8. Library 9. Police and Speed Camera 2 FY 2017 Budget Work Session FY 2018 Budget Work Session

Personnel Schedule Staffing Summary Actual Actual Adopted Proposed FY15 FY 16 FY 17 FY 18 General Govt 17.50 17.50 17.25 16.75 Public Works 34.85 35.85 35.85 36.10 Stormwater 1.15 1.15 1.15 1.15 Recreation 19.89 19.89 19.87 19.34 HCD 9.75 9.63 8.51 9.38 Communications 4.35 5.62 5.75 5.75 Library 10.9 11.12 11.13 11.13 Police 59.47 59.47 62.64 62.85 Speed Camera 3.00 3.00 3.00 3.00 Total FTES 160.86 163.23 165.15 165.45 3 FY 2017 Budget Work Session FY 2018 Budget Work Session

General Fund Departmental Expenses Actual Actual Adopted Projected Proposed FY15 FY 16 FY 17 FY17 FY 18 3,317,457 General Govt 2,841,800 3,053,281 3,119,326 2,937,560 7,939,918 Police 6,717,977 7,246,838 7,717,474 7,601,111 5,023,195 Public Works 4,219,023 4,618,791 4,882,170 4,765,050 Recreation 1,507,045 1,582,574 1,931,186 1,789,755 1,929,577 HCD 1,566,810 1,517,686 1,758,172 1,568,578 1,777,790 Communications 468,120 500,162 598,460 512,460 593,180 1,355,370 Library 1,129,615 1,181,498 1,281,304 1,243,425 Total 18,450,390 19,700,830 21,288,092 20,417,939 21,936,487 • Overall operating costs (including personnel) increase about 2.3% ; supplies and services only increase .5% 4 FY 2017 Budget Work Session FY 2018 Budget Work Session

Tax Funded FTEs Staffing Summary Actual Actual Adopted Proposed % of Total FY15 FY 16 FY 17 FY 18 FY18 $’s 14.34 97.6 General Govt 13.35 17.18 14.79 25.78 69.2 Public Works/Stormwater 25.03 26.48 26.63 13.50 69.8 Recreation 11.82 12.66 13.20 HCD 7.70 7.81 7.00 7.60 81.0 Communications 0.75 2.40 0.75 0.75 -19.4 Library 9.17 9.47 9.45 9.56 85.9 Police/Speed Camera 19.93 22.57 24.53 23.71 36.0 Total FTES 87.75 98.57 96.35 95.24 81.2 5 FY 2017 Budget Work Session FY 2018 Budget Work Session

Non-Departmental Non-Departmental Expenditures FY16-FY18 Expenditures by Type Actual FY16 Adopted FY17 Proposed FY18 Workers Compensation Insurance 566,000 720,000 720,000 Recognition and other fringe benefits 67,500 69,500 76,000 Tuition Reimbursement & Training 41,000 51,000 51,000 Personnel Total 674,500 840,500 847,000 LGIT Insurance Cost & Bond 111,500 139,200 149,700 Insurance Cost Total 111,500 139,200 149,700 Arts Commission 18,400 19,150 17,280 Takoma Park Folk Festival 10,000 5,000 20,000 Jazz Festival - 2,500 Fourth of July 16,500 16,500 17,500 Community Event Total 44,900 40,650 57,280 Community Grants, Emergency Assist, etc 232,200 179,569 125,000 Partnership Program - 50,000 100,000 Scholarship Funds - 5,000 - Housing Reserve Funds - 400,000 300,000 Tax Rebate Program 160,000 160,000 140,000 Community Investment Total 392,200 794,569 665,000 Other Miscellaneous 1,900 3,000 - General Contingency 111,809 124,756 124,948 Misc Total 113,709 127,756 124,948 Total Non-Departmental Expenditures 1,336,809 1,942,675 1,843,928 6 FY 2017 Budget Work Session FY 2018 Budget Work Session

General Government 7 FY 2017 Budget Work Session FY 2018 Budget Work Session

General Government • $20,000 undetermined in Council’s budget • $5,000 to be moved to Non-Departmental budget for scholarship program • Funds included for election • Two I nformation Systems FTEs paid by Cable Operating Grant 8 FY 2017 Budget Work Session FY 2018 Budget Work Session

General Government Staffing Summary Actual Adopted Proposed FY16 FY17 FY18 General Management 4.00 3.50 3.00 Finance 5.50 5.50 5.50 Information Systems 3.50 3.50 3.50 Human Resources 2.00 2.00 2.00 City Clerk 2.50 2.75 2.75 Total FTEs 7.50 17.25 16.75 9 FY 2017 Budget Work Session FY 2018 Budget Work Session

General Government Goals for FY18 Human Resources – I n response to our recently conducted HR Satisfaction Survey, focus efforts on performance management, training, compensation programs and employee recognition Finance – Strive to obtain Certificate of Achievement for Excellence in Budget; work with Council on review of financial policies Administration – Have the City’s Technology Steering Committee roll out a new email, calendaring and collaborative work software 10 FY 2017 Budget Work Session FY 2018 Budget Work Session

Public Works 11 FY 2017 Budget Work Session FY 2018 Budget Work Session

Public Works Goals for FY18 • Update the City’s Tree I nventory and work to develop methods to increase the tree canopy • Review stormwater calculations and plan future stormwater activities to meet requirements • Undertake second Green Home Certification competition with the “Car Free Challenge” • Manage the heavy staff workload related to the Ethan Allen Gateway and Flower Avenue Green Street projects 12 FY 2017 Budget Work Session FY 2018 Budget Work Session

Recreation j 13 FY 2017 Budget Work Session FY 2018 Budget Work Session

Recreation Goals for FY18 • Focus on implementing initiatives that lead to Youth Success through increased partnerships with local businesses, schools, and nonprofit organizations and through a part-time position centered around community outreach for Youth Success programs and initiatives • Begin providing therapeutic recreation programs via a contract with an appropriate organization 14 FY 2017 Budget Work Session FY 2018 Budget Work Session

Housing & Community Development 15 FY 2017 Budget Work Session FY 2018 Budget Work Session

Housing & Community Development Goals for FY18 • I mplementation of the Housing and Economic Development Strategic Plan • Advance affordable homeownership opportunities noting that average price of a home in Takoma Park ($476,600) is 21% higher than in Silver Spring ($392,900), and 24.5% higher than in the DC Metro area ($382,900) • To retain and expand current businesses noting that personal property tax rates are much higher in Takoma Park than in nearby jurisdictions • Continuation of projects designed to promote use of alternative transportation 16 FY 2017 Budget Work Session FY 2018 Budget Work Session

Communications 17 FY 2017 Budget Work Session FY 2018 Budget Work Session

Communications Staffing Summary Actual Adopted Proposed FY15 FY16 FY17 (Position Type) 4.35 4.00 4.00 FTEs with benefits - 1.62 1.75 FTEs without benefits Division Total 5.75 4.35 5.62 • Five FTEs paid by cable operating grants • Cable operating grants also pay for two Information Technology FTEs • Administration will be looking to use cable capital grant funds for appropriate portions of Library renovation work 18 FY 2017 Budget Work Session FY 2018 Budget Work Session

Library 19 FY 2017 Budget Work Session FY 2018 Budget Work Session

Library Goals for FY 18 • Develop, refine, and support plans and preparations for additional and renovated Library space • Prepare for relocation of Library services and collections during building renovation • Review and evaluate all collections, and refine their contents in term of what is most relevant in a redesigned Library for Takoma Park • Expand the reach of our new family “Books to Action” Social Justice Book Club with service activities and booklists focused on major issues of the day • Continue to increase resources available for all ages in French and Spanish, and other languages as needed • For the Computer Center, continue to distribute information and guidance concerning the evaluation of web news sources 20 FY 2017 Budget Work Session FY 2018 Budget Work Session

Police 21 FY 2017 Budget Work Session FY 2018 Budget Work Session

Police Source of Funds Adopted Estimated Proposed FY17 FY17 FY18 Police Protection (State) 437,295 437,295 437,000 County Police Rebate 986,340 986,000 986,340 In Lieu of Police 2,515,147 2,515,147 2,515,147 In Lieu of Crossing Guard 182,384 182,384 182,384 Summons and Fines 500,000 385,000 400,000 Municipal Infractions 5,000 13,000 5,000 Public Parking Facilities 95,000 95,000 95,000 Parking Permits 10.000 10,000 10,000 Parking Administrative Fees 5,500 5,500 6,000 Subtotal 4,736,666 4,629,326 4,636,871 General Fund 2,980,808 2,971,785 3,303,047 Department Total 7,717,474 7,601,111 7,939,918 • 51.9% of funding is from County (46.4%) and State (5.5%) 22 FY 2017 Budget Work Session FY 2018 Budget Work Session