FASAMS Monthly Meeting March 14, 2018 Presenters Adam Wasserman - PowerPoint PPT Presentation

FASAMS Monthly Meeting March 14, 2018

Presenters • Adam Wasserman – DCF Project Sponsor • Sean Nyberg – DCF Project Manager • Matt Dufek – QA / Technical • Eric Roth – FEi Solution Architect 2

Agenda • General Information / Communication • Project Status • Overview of Changes • Schema Releases • Gearing Up for XML • Review of New Provider Data Set • Review of New Client Data Set • What’s Next • Who To Contact • Q & A 3

Engagement is Key! 1.1 Meetings • Regularly scheduled Tactical meetings • Review new schemas; discuss technical issues (every 2 weeks) • Regularly scheduled Strategic meetings • Review project status; policy issues (once a month) • Regularly scheduled Management meetings • Review high level project status (once a month) 1.2 Web Site http://www.myflfamilies.com/service-programs/substance-abuse/fasams 4

1.3 Expectations of Stakeholders • Informed participation in meetings • Carefully review all communications from the project team within specified time frame • Complete your system development of new XML data sets • TEST TEST TEST the import of new XML files • Ask questions! 5

2.1 Project Overview • FASAMS Project Implementation is in Progress and Due to Complete by 12/28/2018 • Project rollout will occur in 4 Stages and we are currently in Stage 1 • New XML Schemas are being designed to replace previous flat files • First Schema Deliveries have been made to MEs • New Schema Deliveries will be rolled out to MEs and Key Stakeholders as soon as they are made available to DCF 6

2.2 Project Milestones Milestones Due Date Project Management Plan Approval 2/1/2018 Completed Hosting Web Services First Quarter 3/30/2018 Functional Requirements Definition Document Stage 1 Approval 4/20/2018 Technical Documentation Stage 1 Approval 4/30/2018 User Acceptance Test Training Plan Approval 5/11/2018 Disaster Preparedness Plan Approval 5/16/2018 Development & Testing Guidelines Approval 5/18/2018 Hosting Web Services Second Quarter 6/28/2018 Functional Requirements Definition Document Stage 2 Approval 6/29/2018 7

3.0 Overview of Changes • New FASAMS Portal • Shift from SAMHIS files to FASAMS XML • Restructured Data Sets and Additional Data Elements • Additional Submission Methods: – Direct Upload into FASAMS – Secure FTP – Web Services 8

4.0 Schema Releases • Cross-walk to Pamphlet 155-2 • Schema Testing Schedule 9

4.1 Cross-walk to Pamphlet 155-2 SAMHIS TEXT Data Source FASAMS XML Data Sets Provider (PROV) Provider Demographic (DEMO) Client SA Admission (SA ADMSN) Treatment Episode SA Discharge (SA DCHRG) SA Detox (SA DETOX) Performance Outcome (PERF) Evaluation, such as FARS, CFARS, ASAM, etc. Diagnosis from minimum data set Client Specific Service Event (SERV) Service Event Non Client Specific Service Event (EVENT) Waiting List Wait List ACSU Acute Care – Bed Capacity ACSU Acute Care – Bed Utilization Subcontract 10

4.2 Schema Testing The “Testable Starting Date” is the first date that the FASAMS TEST environment will be ready to receive your test XML submissions. Don’t wait! Stage FASAMS XML Data Sets Testable Starting Date 1 Provider June 8, 2018 Client Treatment Episode 2 Acute Care Bed Capacity Service Event July 13, 2018 Acute Care Bed Utilization Waiting List 3 Subcontract September 14, 2018 11

5.0 Gearing up for XML • Basic XML Example • Validating XML Before Submission 12

5.1 Basic XML Example <Providers> <Provider> <FederalTaxIdentifier>XX-XXXXXXX</FederalTaxIdentifier> <ProviderName>FASAMS Provider</ProviderName> <ProviderSites> <ProviderSite> <SiteIdentifier>01</SiteIdentifier> <SiteName>Site 1 for FASAMS Provider</SiteName> <LicenseTypeCode>1</LicenseTypeCode> <OpenDate>1/1/2001</OpenDate> <DirectorFirstName>Bob</DirectorFirstName> <DirectorMiddleInitial>R</DirectorMiddleInitial> <DirectorLastName>Smith</DirectorLastName> <DirectorPhoneNumber>555-555-1234</DirectorPhoneNumber> <NationalProviderIdentifier>1234567890</NationalProviderIdentifier> </ProviderSite> </Provider> </Providers> 13

5.2 Validating XML • Requires the XML Schema (XSD) • Requires the XML Data • Validation Methods: – In-Code – External Utility • Do Not Use Web-based Validation (Unless using fake data) 14

6.0 Review of Provider Data Set • Walk through of new Provider data set 15

7.0 Review of Client Data Set • Walk through of new Client data set 16

8.0 What’s Next • Continue sending current files using Pamphlet 155-2 data sets • Prepare your system changes for Provider and Client XML files • Look for next meeting to be scheduled and more XML data sets to be released. 17

8.4 Mark Your Calendar June 8, 2018 FASAMS test system will be ready to accept test files for all Stage 1 XML data sets. 18

9.0 Who to Contact For all questions (FASAMS, XML, business process) : EXTERNAL.HQW.FASAMS.Support.Team@myFLFamilies.com 19

10.0 XML References • W3Schools (www.w3schools.com/xml): – XML Introduction & Tutorial – XML Validator – XML Schemas • Language/Technology-specific XML Implementations – Oracle XML DB Developer Guide – SQL Server XML Data Articles 20

11.0 Question and Answer 21