EDUCATION ASSOCIATION Compliance Services Spring 2017 Presenter: - PowerPoint PPT Presentation

NORTH CAROLINA COOPERATIVE EDUCATION ASSOCIATION Compliance Services Spring 2017 Presenter: Elizabeth C. Self, Director of Accountability and Compliance Training

MISSION The mission of Compliance Services is to ensure the accountability and credibility of the North Carolina Community College System in a consultative and proactive manner by providing assistance to college staff with the implementation of pending and current laws, policies, procedures, guidelines, and reporting requirements. 6/21/2017 2

Compliance Review References  North Carolina General Statutes  State Board of Community Colleges Code  NCCCS Numbered Memoranda  College  Policies & Procedures  Catalog & Publication 6/21/2017 3

Compliance Review Process  Compliance Examiner College Assignments  Timeframe for Conducting the Compliance Review  Results Documented as – a. Coaching Letters Recommendations b. Compliance Reports Material Findings • Minimal (1%) • With Reversion ( 5%) 6/21/2017 4

Work-Based Learning Code 1G SBCCC 200.93 Reporting of Student Hours in Membership for Curriculum Classes (f) Curriculum Student Work Experience and Clinical Practice 6/21/2017 5

Work-Based Learning • Examples of Student Work Experience – Cooperative Education – Practicums – Internships Clinical practice refers to work experience in health occupation programs. 6/21/2017 6

Work-Based Learning • “Reporting Guidelines” (1) Student membership hours for student work experience and clinical practice shall not generate budget FTE without prior approval by the System Office for such activities through the appropriate curriculum standard. When offering WBL classes, they must be approved in the students’ program of study. 6/21/2017 7

Work-Based Learning (2) Work Experience. Work experience for curriculum courses shall earn budget FTE at the 100 percent rate of assigned work experience hours and shall not exceed a maximum of 320 membership hours per student per semester. (A) These classes shall be coordinated by college personnel paid with college instructional funds and may be located in one or more sites. 6/21/2017 8

Work-Based Learning (B) These classes shall be specified in the approved curriculum of the college consistent with the applicable curriculum standard (see 1D SBCCC 400.97(3)(a)(ii)(D)). (C) The college shall maintain documentation of all student work experience hours. 6/21/2017 9

Work-Based Learning • IG SBCCC 100.1(1)(e) Definitions Credit of one semester hour is awarded for 160 hours of "work experience" such as cooperative education, practicums, or internships. Work experience involves the development of job skills by providing the student with employment that is directly related to, and coordinated with, the educational program. Student activity in work experience is planned and coordinated by a college representative, and the employer is responsible for the control and supervision of the student on the job. 6/21/2017 10

Work-Based Learning • 1D SBCCC 400.97 (3)(e)(ii) Associate in General Education (AGE) The remaining hours in the associate in general education curriculum program shall consist of additional general education and professional curriculum courses selected from the Combined Course Library. A maximum of seven semester hours of credit in health, physical education, and college orientation or study skills courses may be included. 6/21/2017 11

Work-Based Learning • 1D SBCCC 400.97 (3)(b)(ii) Associate in Arts Degree • 1D SBCCC 400.97 (3)(c) (ii) Associate in Science Degree • 1D SBCCC 400.97 (3)(d) (ii) Associate in Fine Arts Degree 6/21/2017 12

Work-Based Learning • ... A non-college transfer course of one semester hour of credit may be included in a 65-semester hour credit Associate in Arts/Associate in Science/ and Associate in Fine Arts program. This curriculum course may receive transfer evaluation by the receiving institution. 6/21/2017 13

Work-Based Learning • 1D SBCCC 400.97 (3)(a)(ii)(D) Associate in Applied Science Programs The major hours category may include up to a maximum of eight semester hours credit for work experience, including cooperative education, practicums, and internships. 6/21/2017 14

Work-Based Learning • 1D SBCCC 400.97 (3)(f)(v) Diploma Programs Work experience, including cooperative education, practicums, and internships, may be included in a diploma curriculum program up to a maximum of four semester hours of credit. 6/21/2017 15

Work-Based Learning • 1D SBCCC 400.97 (3)( g)(ii)(C) Certificate Programs Work experience, including cooperative education, practicums, and internships, may be included in a certificate program up to a maximum of two semester hours of credit. 6/21/2017 16

Work-Based Learning In conducting the Work Based Learning (WBL) Compliance Review, Compliance Examiners:  Verify prior approval by the System Office through the appropriate Curriculum Standard.  Verify hours reported for budget FTE did not exceed a maximum of 320 membership hours per student per semester. 6/21/2017 17

Work-Based Learning  Verify classes were specified in the approved Curriculum of the college consistent with the applicable Curriculum Standard.  Verify college has maintained documentation of all student work experience hours.  Verify all students enrolled in the classes reviewed actually participated in the work based learning experience. 6/21/2017 18

Work-Based Learning  Verify no more than one semester hour credit (160 hours) was taken by students enrolled in the following curriculum programs: Associate in Arts Associate in Science Associate in Fine Arts Associate in General Education 6/21/2017 19

Work-Based Learning  Verify no students coded T90990 were enrolled in work-based learning courses.  Verify no WBL classes were offered to students in correctional settings (except WBL 110 World of Work). 6/21/2017 20

Curriculum Computer Audit Program Results – XPA The following XPA reports are requested:  Curriculum Duplicate Class Report - XPAE  Cooperative Education / Work-Based Learning - XPAA  Student Course Overlap for Curriculum and Continuing Education - XPAQ  Underage Students - Curriculum – XPAU 6/21/2017 21

Work-Based Learning • Per Section 20, Work-Based Learning, SBCC approved July 19, 2013, and effective Fall 2013, the following applies… The college may report student hours either as membership hours or contact hours if the following criteria are met: 6/21/2017 22

Work-Based Learning • When WBL class hours are reported as membership, the following applies… A student is considered to be in class membership when the student meets the following criteria: a. Enrolled as evidenced by payment of applicable tuition and fees, or obtained a waiver as allowed for in G.S. 115 -D-5(b); b. Attended one or more classes prior to or on the 10 percent point in the class; and, c. Has not withdrawn or dropped the class prior to or on the 10 percent point. 6/21/2017 23

Work-Based Learning • When WBL class hours are reported as contact hours, the following applies: Students may begin/end the work-based learning at any time during the semester/term enrolled. Colleges report only hours (contact) that are actually worked within the term. 6/21/2017 24

Work-Based Learning • Work-Based Learning Orientation In situations where a college chooses to offer a work-based learning orientation, no more than two contact hours of work-based learning orientation may be counted toward the student’s work -based learning experience hours. The orientation may occur prior to the beginning of the semester (although those hours may not be counted towards FTE) provided that the college has a written policy for such services. 6/21/2017 25

Work-Based Learning • NCDOL Apprenticeship Program* The Apprenticeship and Training Bureau section of the North Carolina Department of Labor administers an apprenticeship program that helps workers learn new specialized skills needed in today’s workforce. The apprenticeship program combines on-the-job training with invaluable classroom instruction. *Editorial Revision 07/20/16 Curriculum Procedures Reference Manual Section 20 – Work Based Learning 6/21/2017 26

Work-Based Learning A student enrolled in a WBL course may utilize the course experience towards the on-the-job training component of the apprenticeship program. When an apprentice is enrolled in a WBL course and plans to utilize the apprentice experience towards WBL credit, a college may forego establishing or retaining items c-g (as listed on page one) in the student’s file. 6/21/2017 27

Work-Based Learning A college may evaluate previous apprentice “hands -on- training” experience to determine if it is appropriate to award WBL credit. 6/21/2017 28

Discussion 6/21/2017 29