Del Mar Union School District Facilities Master Plan September 16, - PowerPoint PPT Presentation

Del Mar Union School District Facilities Master Plan September 16, 2015 Regular Board Meeting

Presentation • Deferred Maintenance • Community Facility Districts • Facility Master Plan • Development • Scope of Work • Summary of Construction Costs • Improvement Priorities • Multi-Year Projection • Election Results • Timeline • Conclusion

Deferred Maintenance

Fund 14 - Deferred Maintenance • Pursuant to GASB 54 Fund Balance Reporting and Governmental Fund Type Definitions, the Governing Board adopted by Resolution No. 2011-21 to commit the fund balance for deferred maintenance • Funds for Deferred Maintenance has been eliminated and rolled into the base grant under the Local Control Funding Formula (LCFF) • The Local Control and Accountability Plan (LCAP) requires that school facilities be maintained in good repair • Districts are required to continue to properly maintain facilities and manage deferred maintenance needs

Fund 14 Deferred Maintenance For Routine Upkeep of Schools Year 1 Year 2 Year 3 Year 4 Year 5 Fiscal Year: 2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 Beginning Fund Balance 530,222.80 483,795.05 352,348.05 (272,525.95) (1,117,399.95) Revenue: 135,126.00 135,126.00 135,126.00 135,126.00 135,126.00 LCFF Deferred Maintenance Transfer Interest 1,156.31 1,000.00 - - - Total Revenue 136,282.31 136,126.00 135,126.00 135,126.00 135,126.00 Expenditures: Painting 29,505.00 35,550.00 45,000.00 150,000.00 75,000.00 Slurry Seal 56,422.50 96,523.00 35,000.00 30,000.00 25,000,00 Ball Walls 25,950.00 - - - - Flooring 39,832.56 135,500.00 480,000.00 500,000.00 450,000.00 Roofing - - - 50,000.00 250,000.00 Shade Structures - - - 250,000.00 150,000.00 Electrical - - 200,000.00 - - Sewer Replacement 31,000.00 Total Expenditures 182,710.06 267,573.00 760,000.00 980,000.00 950,000.00 Ending Fund Balance 483,795.05 352,348.05 (272,525.95) (1,117,399.95) (1,932,273.95)

Community Facility Districts

Community Facilities Districts Nos. 95-1 & 99-1

Community Facility District No. 95-1 • In July 1999 the Del Mar CFD 95-1 issued $12,660,000 of Certificates of Participation (COPs); proceeds from the sale were used to finance the acquisition and construction of the Torrey Hills School. • In June 2007 the Del Mar CFD 95-1 issued $19,955,000 Series 2007 Special Tax Bonds, proceeds from the bonds were used primarily to finance the acquisition and construction of Ocean Air School and prepay the COPs. • Future funding from CFD 95-1 may be used for school site improvements at Ocean Air School and Torrey Hills School and is subject to Bond Counsel approval.

Community Facility District No. 99-1 • In October 2003 the Del Mar CFD 99-1 issued $10,620,000 in Lease Revenue Bonds; proceeds from the sale were used to finance the acquisition and construction of the Sycamore Ridge School. • In June 2012 the Del Mar CFD 99-1 refinanced the 2003 Bonds under the Series 2012 Special Tax Refunding Bonds in the amount of $9,920,000 • Future funding from CFD 99-1 may be used for school site improvements at Sycamore Ridge School and is subject to Bond Counsel approval.

Community Facilities Districts North City West School Facilities Financing Authority

Facility Master Plan

Facility Master Plan • Strategic Plan • Core Strategy #4 Facility Optimization • We will develop a plan to maximize functional use of facilities • 2013-2014 Top Priority Action • Finalize long term Facility Master Plan • 2014 Facility Master Plan • Developed through stakeholder engagement • Identifies a vision; it is not a design but a plan for future improvement • Should be revisited and updated so it reflects the changing needs of the district

Community nity Outrea each h / 20+ 20+ meetings (5) Outreach Meetings • (8) Data Committee Meetings • (2) School Site Committee Meetings • (1) Public Town Hall • (3) Board Presentations • (2) Parent Focus Group Meeting • West Side Facility Meeting • Local Press Articles • Website Postings • Online Survey • Future “Planning Board Meetings” • Del l Mar the outreach committee input from 60+ stakeholders including: Comm mmun unity 250+ 0+ community members 60+ 60+ parents outreach district staff school site principals core teachers + site representatives participants 13

Stakeholder & Community Collaboration • • Outreach Meeting 1 September 18, 2013 Town Hall November 6, 2013   Process Overview Flyer posted on district website   Educational Visioning Articles in Carmel Valley News & Del Mar Times   Integration of Technology PTA Meetings, Superintendent letter to the Community, e-blast invitation to parents and all call telephone invitation to district families  Professional Learning • Town Hall December 3, 2013 • Outreach Meeting 2 October 1, 2013  Sycamore Ridge  Educational Themes  Ashley Falls  Site Assessments  Torrey Hills  Program Opportunities • Board Meeting November 20, 2013 • Outreach Meeting 3 October 29, 2013  Review of Community Input  School Site Utilization • Special Board Workshop February 12, 2014  Facility Optimization  FMP Presentation and Discussion  Options to Address Capacity and Program Needs • Torrey Hills Community Planning Board Meeting March 18, 2014  Early Childhood Development Center  Early Childhood Development Center at Torrey Hills  Funding Approaches • Board Meeting March 26, 2014 • Outreach Meeting 4 December 17, 2013  Projected Enrollment vs. School Capacity  Master Plan Review  Direction to conduct feasibility study at ECDC at Torrey Hills  Prioritization • Board Meeting August 27, 2014  ECDC Proposal at Torrey Hills  ECDC scope of work, design, cost estimate and schedule • Outreach Meeting 5 January 8, 2014 • Community Information Meeting September 8, 2014  Funding Alternatives  Enrollment/ Capacity  ECDC Feasibility Study

School Site Specific Outreach and Collaboration • Ashley Falls • Sage Canyon • Principal Coffee February 10, 2014 • Principal Coffee March 4, 2014 • State of the District Staff Meeting June 2, 2014 • State of the District Staff Meeting May 27, 2014 • Carmel Del Mar • Sycamore Ridge • Principal Coffee January 23, 2014 • Principal Coffee February 27, 2014 • Principal Coffee September 10, 2014 • State of the District Staff Meeting May 20, 2014 • State of the District Staff Meeting June 5, 2014 • Torrey Hills • Del Mar Heights • Principal Coffee March 7, 2014 • Principal Coffee March 19, 2014 • State of the District Staff Meeting June 10, 2014 • State of the District Staff Meeting May 21, 2014 • Principal Coffee September 5, 2014 • Del Mar Hills • Principal Coffee September 11, 2014 • Principal Coffee March 13, 2014 • PTA Presidents’ Advisory Council Meetings: • State of the District Staff Meeting June 2, 2014 • Ocean Air October 8, 2013 February 11, 2014 November 12, 2013 April 15, 2014 • Principal Coffee February 6, 2014 December 10, 2014 May 13, 2014 • State of the District Staff Meeting June 3, 2014 January 14, 2014

Ongoing Facility Master Plan Meetings Staff attended: • Pacific Center for Workforce Innovation: Idea Jam – November 2014 • Future Ready Summit – June 2015 • 4 Classroom Learning Environment (CLE) Tour – Laguna Beach School District – June 2015 Governing Board of Trustees Special Meetings: • Governing Board of Trustees Workshop: Setting the Stage for Optimal Learning Meeting – March 2015 • Governing Board of Trustees Tour of Carmel Del Mar School – September 2015 Community Meetings: • Community Information Meeting at Del Mar Hills Academy – September 2014 (regarding DMUSD Capacity and Programs - feasibility study and anticipated growth) • (8) Coffees with the Superintendent (each school) Staff Meetings: • (5) Cabinet Meetings • (10) Leadership/Principals’ Meetings • (2) Planning meetings for Community Information Meeting • (12) Facilities Master Plan Meetings • (22) Modern Learning Studios / Innovation Centers Meetings • (14) STEAM+ Meetings • (5) STEAM+ Meetings with the Del Mar Schools Education Foundation • (4) PTA Presidents’ Advisory Committee Meetings

Facility Master Plan Scope of Work Categories 1. Modernization: Modernization is necessary to ensure facilities continue to meet all building and safety codes, and specifically includes repair, upgrade and replacement of outdated essential building components such as lighting, casework, ADA requirements, finishes, as well as electrical and mechanical systems. 2 . Technology Infrastructure: Technology infrastructure upgrades are necessary to increase campus connectivity (WiFi and bandwidth) to support the educational program. 3. Collaboration Space (Classroom Adjustments): To effectively teach California Standards, collaboration space is needed to allow for an extension of the classroom that provides a flexible learning environment for students, faculty, and parents. 4. Flexible Furnishings: Flexible furnishings such as tables, desks, chairs and shelving allow multiple classroom configurations to support 21 st Century learning.