Council Action on 2014-15 Proposed Budget
Overview of Balanced Approach Overview • Shared solutions save City services • 1% revenue Budget • 1.6% concessions Process • Continued investment in employee Request for benefits Information • Preserve management capacity and Proposed Budget investment in infrastructure • Efficiency efforts continue Manager’s Next Steps • Zero service cuts Action Requested • Resume Police Officer & Firefighter hiring 2
2014-15 Community Budget Process Overview Preliminary General Fund Status January 28 & 5-Year Forecast Budget Process Public Safety Funds Update February 25 Request for Trial Budget March 25 Information Community Budget Hearings April Proposed Budget City Manager’s Proposed Budget May 6 Manager’s Council Budget Decision May 20 Next Steps Legal Budget Adoption Actions June & July Action Requested 3
Responses to Council Information Requests
Public Information Office Overview Central Public Information Office Budget including PHX11 Process $2,072,000* (e.g. City Council, Neighborhood Services, Budget & Research, City Clerk) Request for Information Citywide Public Information staff in other departments $1,131,000 Proposed (e.g. Police, Fire, Streets, & other General Budget Fund departments) Manager’s Total $3,203,000 Next Steps *Funded by General Fund cable licensing fees totaling $9.5M Action Requested 5
Public Information Office Overview •Develops and maintains phoenix.gov Budget Process •Broadcasts Council Request for Information meetings Proposed Budget Manager’s Next Steps Action Requested 6
Public Information Office Overview •Communicates information to community on services and events Budget Process •Updates public on important Request for Information changes Proposed Budget •Responds to public records requests (state law) Manager’s Next Steps Action Requested 7
Public Information Office Overview •Assists with economic development through promotional and marketing materials Budget Process •In 2012-13, PIO’s Marketing Request for Information Partnership Program generated over $500,000 in General Fund Proposed Budget Manager’s Next Steps Action Requested 8
Government Relations Office Overview Government Relations $1,401,000 Budget Office Expenses Process •City, county, regional, state, tribal, national relations Request for Information •2012-13 federal grant awards totaled $117,414,120: • SAFER Proposed Budget • COPS • CDBG Manager’s • Transit funds Next Steps • HOME funds • Others Action Requested 9
Government Relations Office Overview •Promote fair share in federal allocations: • Human services • Head Start Budget Process • Housing • CDBG Request for • Biomedical industry & medical education Information Proposed Budget Manager’s Next Steps Action Requested 10
Government Relations Office Overview •Track hundreds of bills annually that may impact community services or City revenues, or result in unfunded mandates Budget Process •Communicate to state legislators on potential Request for legislative impact to Phoenix residents Information Proposed Budget Manager’s Next Steps Action Requested 11
City Memberships Overview $542,000 in General Fund City membership expenditures, largest: Budget • Maricopa Association of Governments Process (MAG) Request for • League of Arizona Cities &Towns Information • National League of Cities (NLC) Proposed Budget • U.S. Conference of Mayors • Provide state & national presence in Manager’s Next Steps critical policy areas for 6th largest city in U.S. Action Requested 12
City Memberships Overview •MAG- federal & regional transportation funding and air quality Budget Process • from 2010-11 to 2014-2015, Phoenix received about $117M in grants through Request for MAG Information •NLC- With 19,000 cities/towns, advocates for Proposed Phoenix in Washington D.C. on important Budget legislation and to oppose unfunded mandates Manager’s •AZ League- 91 cities/towns, represents Next Steps legislative interests, provides technical & legal assistance, and coordinates shared services Action Requested 13
Travel and Conferences Overview Budget Process 71% Request for Information Proposed Budget 2014-15 • Police and Fire account for $103,000 Manager’s Next Steps • Largest single use is Police at $69,525 for crime investigations and needed training Action Requested 14
Sale of Excess City-Owned Property Several City-owned properties Overview actively marketed: Budget • 12th Street and Greenway Parkway Process • 4056 East Washington Request for Information • 5347 North 19th Avenue • 1124 West Camelback Proposed Budget • 139 East Jesse Owens Parkway Manager’s • 101 South Central Avenue (Barrister) Next Steps • 2222 W. Greenway parcel under contract; scheduled to close June 11 Action Requested 15
Sale of Excess City-Owned Property Additional Properties Under Review with Overview Broker: • $1.5M budgeted in 2014-15 to offset Budget Process food tax reduction Request for • Additional $3.1M budgeted to offset Information Public Safety technology costs for Police RMS and Fire 911 System Proposed Budget • Land purchased w/ federal or enterprise Manager’s funds not available to GF Next Steps • Several properties not marketable Action (strips of right-of-way, etc.) Requested 16
Vacancies Overview 515 GF Civilian vacancies accounted for in: • salary savings or work order charges Budget Process • contractors or temp agency staff Request for • efficiency reductions Information • service reductions preserved in Proposed Proposed Budget Budget • temporary promotion or current hiring Manager’s Next Steps process Action Requested 17
Vacancies Overview • Remaining 92 positions provided in detailed report to Council- $6.8M, not Budget Process including Library positions Request for • Service impact Information • Includes: Proposed • Police support Budget • 911 dispatchers • Park rangers and parks Manager’s Next Steps maintenance • Planning & development Action • Victim advocacy Requested 18
Large Service Departments Overview Department 2007-08 Proposed Position % Reductions Variance Positions 2014-15 (FTE) Positions Budget Process (FTE) Parks 1,696.6 1,072.8 (623.8) -36.8% Request for Information Human 525.4 319.0 (206.4) -39.3% Services Proposed Streets 789.0 661.0 (128.0) -16.2% Budget Library 474.0 373.8 (100.2) -21.1% Manager’s Next Steps Neighborhood 246.0 204.5 (41.5) -16.9% Services Action Requested 19
Internal Services Departments Overview Department 2007-08 Proposed Position % Positions 2014-15 Reductions Variance (FTE) Positions Budget (FTE) Process Finance 325.5 228.0 (97.5) -30.0% Request for Information City Clerk 130.2 62.5 (67.7) -52.0% Law 258.0 203.0 (55.0) -21.3% Proposed HR 116.4 95.1 (21.3) -18.3% Budget City Auditor 38.5 25.5 (13.0) -33.8% Manager’s Equal Opportunity 39.0 26.0 (13.0) -33.3% Next Steps Central PIO 31.0 18.6 (12.4) -40.0% B&R 34.0 24.0 (10.0) -29.4% Action Requested 20
Staffing Reductions Overview Budget Process 2,953 Request for Information Proposed Budget Manager’s Next Steps Nearly 3,000 positions eliminated since peak due to service reductions, Action Requested efficiencies and organizational review 21
Proposed 2014-15 Budget
Where We Began Overview $37.7 Million deficit assumed current costs to continue labor contracts & no new revenue Budget Process Request for Information $37.7 Proposed Million Budget Gap Manager’s Next Steps Action Requested 23
Community Input Matters Overview • More than 20 Budget hearings Budget Process • 1,700 comments received Request for through hearings, emails, Information and calls Proposed Budget • Main Message: “City Services are too Manager’s Next Steps valuable to lose” Action Requested 24
Proposed Budget Overview • Reduce Expenses through Efficiencies: $6.5M Budget Process • Defer Costs/Use Alternative Fund Sources: $3.7M Request for Information • Reduce Employee Cost Proposed Growth: $16.5M Budget • Add Revenue: $11.0M Manager’s Next Steps • Reduce Services: $0 Action Requested 25
Balanced Budget- No Service Cuts Overview Budget Process Request for Information Proposed Budget Manager’s Next Steps Action Requested 26
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