City Hall in Your Neighborhood Ferry Beach - June 21, 2016 - PowerPoint PPT Presentation

City Hall in Your Neighborhood Ferry Beach - June 21, 2016

Administration Department Council Goals: ● Advocate a successful bond approval for the replacement of Young School by November ● Actively participate in re-energizing the Saco Main Street organization by having at least one councilor at each community event hosted by Saco Main Street ● Adopt a zero dollar increase on the mill rate for the school and city portion of the tax bill ● Review the comprehensive plan and zoning ordinance for discrepancies and make recommendations for changes to the document for the next calendar year ● In cooperation with Biddeford and Maine DOT review completed traffic studies and develop a traffic improvement plan ● Charge an ad-hoc committee of elected officials and staff from the school district and the city to explore back office service consolidation which includes a recommendation by November (before the 2018 budget cycle begins) ● Charge the energy committee to develop a baseline of energy usage for city facilities in order to determine additional areas of improvement and explore/assess new green technology investment ideas for council to approve in a bond issue ● Explore and approve two new sources of revenue for the City

Assessing Department Accomplishments: Goals: ● City Council voted to create a shared Assessment ● The Assessing department will be moving from Department with the City of Biddeford – Frank the 3 rd floor in City Hall to the 1 st floor this Yattaw, CMA as a shared assessor with Biddeford summer (2016) in an effort to offer all ‘citizen & Saco, eliminating a full time Assessor for Saco services’ on the 1 st floor of City Hall as well as sharing a field appraiser with Biddeford with an objective to create efficiencies and community goodwill. ● For tax year 2016 – Saco’s assessment ratio is 92% of full market value

City Clerk Department Accomplishments: Goals: ● Continued Preservation & Restoration of Vital Preservation & Restoration of Vital Record Books Records Books ● Marriage Intentions & Returns – Volume 7, ● Efficiently run elections with minimal wait 1921-1940 time for absentee ballots at City Hall and ● Births – Volume 13, 1951-1953 regular ballots at the polling location on Election Day Electronic Birth Registration System ● At the last Presidential Election on Election ● The State Vital Records Office implemented a Day there were 800+ people who registered to new “Birth Registration System” which all vote. So we plan on working with the area high new birth records will be recorded in. We are school and colleges to set aside a time to go now able to issue certified copies of birth over and “register to vote” students who are records to individuals in a more timely manner interested in voting in the Fall Election. This will help alleviate some of the election day lines.

Code Enforcement Department Goals: Accomplishments: ● Complete properties abatement program. ● Purchased two new modules of the iWorq ○ 39 properties listed. Of those, 18 have been Software; Code Enforcement and Permit demolished and 8 rehabilitated Management ○ The remaining we are working with owners ○ The tracking system holds all information to court actions to obtain a demolition order on prior work orders. Accessible to anyone ○ 3 - 4 buildings are added to this each year who inquires about a specific work order ● Apply to become a Class 7 community under the ● Obtained a Class 4 rating from the Insurance CRS program Services Officer under the Building Code Effectiveness Grading System for Commercial and Residential Construction ● Maintained Class 8 Community Rating under the Community Rating System (CRS) for Flood Insurance Protection ● Analyzed space use and security measures within City Hall

Economic Development Accomplishments: Goals: ● The rebirth of Saco Main Street ● Work with the various development opportunities in the pipeline to see as many as possible thru to the ● Enhancement of the collaborative relationship approval and development stage with Biddeford ● Work to promote more manufacturing, natural ● Approved projects: resource based, and recreation businesses to establish ○ Maine Molecular Quality Controls, Inc, - or expand operations in Saco. Work to retain what we Mill Brook Business Park have ○ Saco Mill NO.4 - Initial phases to be ● Work to promote more development in the downtown completed Q4- ‘16/Q1’17 core of our community ● Enhanced city marketing effort working with ● Update of Comprehensive Plan and City Zoning Kenneally and Company Ordinance ● Develop appropriate, fair, legal solution to the challenges and opportunities that are presented by the Medical Marijuana Industry ● Continue Neighborhood / Industry Group Meetings

Fire Department 35 Career Firefighters, 30 Call Division Firefighters, 4 Fire/Police Members working out of 3 Fire Stations – Central Station, Camp Ellis, & North Saco; answered 3,459 calls for emergency service in 2015. Fire Suppression • 729 fire responses in 2015 • Response Time – 60% of all responses within 4 minutes Emergency Medical Services • 2,730 emergency calls answered in 2015 • Response Time – 74% of all responses within 5 minutes Fire Prevention / Loss Reduction / Public Education • Annual Open House attended by more than 500 people • Citizen Fire Academy and numerous CPR, First Aid, and Fire Extinguisher Classes • 250+ Fire Safety Inspections • 900 persons attending Fire Safety presentations at public schools, daycares, and local businesses Special Hazards Operations • Marine (Ocean & Fresh Water ) rescue operations • Hazardous Materials Operations Level response • Specialized Rescue response for confined spaces, ice & swift water rescue, High & Low Angle Ropes Rescue

Finance Department Accomplishments: Goals: ● Integrated the schools back into the City’s audited ● Create additional reporting for department heads financials ● Work toward more involvement in the School Finances ● Reorganized Finance and Human Resources ● Recreate some sections of the audited financials for ● Received the Comprehensive Annual Financial easier reading and understanding Reporting Award (through GFOA) ● Comprehensive Wage report done by Dacri Associates ● Created new reporting for budget process ● Created new reporting for financials

Information Technology Department Accomplishments: ● Elevated security to prevent intrusions, loss of equipment, and services downtime ● Supports 19 departments spread across 6 ● Efforts to rebuild the City of Saco website to make geographic locations: City Hall, Fire Department, it easier to access important information Parks and Recreation, Police Department, Public ● Implemented new software for the Police Works and Waste Water Treatment Department ● Services and maintains all servers (8 physical and ● Implemented new software to allow for the Code 33 virtual), storage arrays, network hardware, and Enforcement Department to streamline their client computing assets in the City processes ● Maintains and services software packages used by the City of Saco

Parks and Recreation Department Recent Accomplishments: Upcoming Goals for 2016 and 2017: ● Hired full time groundskeeper- accomplished ● Saco Recreational Complex at Foss Road has by not filling the vacant Deputy Director seen more growth this year, including work on Position and reorganizing to meet growing an outdoor skating rink and cross country facility maintenance needs skiing trails ● Installed a new energy efficient heat pump hot ● While we conduct extensive training and use water heater only certified lifeguard, it has become ● Berstein and Shur Day of Caring Project at increasingly difficult to achieve minimum Cascade Falls in September 2015 numbers of staffing for Bayview Beach and ● The Historic Water Tower in Pepperell Park Kinney Shores ● was re-pointed and re-shingled with capital Install Pepperell Park Fence (Capital) funding ● Rejuvenate Memorial field (Capital)

Parks and Recreation Department Recent Accomplishments: Upcoming Goals for 2016 and 2017: ● Increased SENIORity programming to include ● Continue to gain momentum with SENIORity cooking program, crafts, and many field trips programs focusing on socialization activities as well as Tai Chi, chair aerobics, and yoga ● Become more of a reliable center for resource ● Partnered with the local school PTO’s and for area seniors other organizations to bring SPR into the ● Continue the movement to bring SPR into the Community community through participation in various ● SPR Theatre Program has been broadened with groups more visual arts and theatrical performances ● Continue to expand outdoor programming, ● Expanded all specialty sports camps especially during the winter months

Planning Department Accomplishments: Goals: ● Drafted new impact fee language for Fire and ● Pending projects include 142 lots EMS department ● Update shoreline zoning ● Reviewed and approved 13 site plans, 5 ● Review and create necessary updates to the zoning subdivisions, 5 conditional use permits, and 3 code and comprehensive plan contract zones in 2015 ● Current approvals include 111 lots and 286 condo/apartment units ● Pending projects -- 142 lots