CITY OF OF VI VIRGINIA GINIA BE BEACH CH NEW W CITY HALL PROJECT UPDA TE TE March 6, 201 2018 1
City City Hall S Hall Selec elected Option ted Option • City Council Resolution resulted in the selection of Option 2 2
Buildin Building Gross g Gross Sq Square Fo uare Footage otage • Space needs assessment determined 149,000 square feet needed by 2070 • Approximate size of the building to be 134,000 square feet. • Design and construction budget of $50,250,000 currently in the CIP. • Provide for possible expansion from 134,000 to 149,000 square feet 3
Sp Space ace Nee Needs Developm ds Development ent • July 2017, space needs development session with the City Council liaisons, Vice Mayor Jones and Councilman Wood established space requirements for: • Informal Session Conference Room • Council Chambers • Mayor, Vice-Mayor, City Council Member offices, and meeting spaces 4
Sc Schem hematic Design atic Design Proc Process ess • Moseley Architects began Schematic Design (SD) of the new City Hall. The design process includes the following key milestones: February Confirm occupant space needs February Confirm City Council space needs February Conduct workshop to develop site and building concepts March Meet with staff to select conceptual design plan and massing April Review conceptual design of City Council Space April Meet with staff to review 50% SD drawings April Meet with staff to review 95% SD drawings May Complete Schematic Design, submit for review and approval May Update City Council August Complete Design Development Phase 5
An I An Idea dea of of Future Design Future Design Developm Development ent Review Review 6
Why is Why is Moseley Moseley Here T Here Toda oday? y? • Schematic Design starts with confirming the space to be provided for each Department/Agency to be located in new City Hall. • Review the City Council, Mayor, City Manager, and staff space needs • Revise / confirm the City Council, Mayor, City Manager, and staff space needs 7
City Hall – Space Needs Confirmation Quantity Square Feet Mayor/City Council Total Each “Room 234” Conference Room 1 1,200 1,200 “Room 234” Conference Room 1 120 120 Kitchenette Council Chambers 1 4,800 4,800 Mayor’s Office 1 300 300 Vice Mayor’s Office 1 300 300 Council Offices 9 90 810 Conference Room 2 144 288 Assistant to the City Council - Office 1 150 150 8
Room oom 234 234 C Conf onfer erenc ence R e Room oom / Kitchenette / 1,200 Square Feet 9
Room oom 234 234 C Conf onfer erenc ence R e Room oom / Kitchenette / 1,200 Square Feet 1,200 Square Foot Conference Room Example • 60 people meeting 2-3 times per week. • Seating for 45 people in three elevated rows. • Audio / video recording and space for media viewing. • Space for three cameras with connections for power, data, audio connections. • Existing room 234 is approximately 700 square feet. 10
Counc Council Conf il Conference erence Room Room / / Photo Example 11
Counc Council Cham il Chambers bers / / 4,80 4,800 S 0 Squa quare Feet re Feet 12
Counc Council Cham il Chambers bers / 4,800 Square Feet 4,800 Square Foot Council Chambers Example • Fixed seating, audio, and video recording, monitors, projection screens, podium, vote board, and timers. • Telescoping podium for ADA access. • Current chambers seat 144. • Existing chambers approximately 2,400 square feet. 13
Counc Council Cham il Chambers bers / Photo Examples 14
Counc Council Cham il Chambers bers / Photo Examples 15
Counc Council Cham il Chambers bers / Photo Examples 16
Counc Council Cham il Chambers bers / Photo Examples 17
Mayor / Vice Mayor Office / 300 Square Feet For reference the current Mayor’s office is approximately 325 square feet 18
City Council Member Private Office / 90 Square Feet 19
Conference Room / 144 SF • Typical of two spaces provided • Vice Mayor and City Council members to meet with the public. • Provide two exits, one public and one staff. • Small refrigerator. • Used primarily on Tuesdays. 20 • The current conference room is approximately 200 square feet
Ass Assist istant ant to the to the City City Counc Council il – Of Offic fice e / / 150 150 S Squa quare Feet re Feet • Two staff in one office. 21
City Hall – Space Needs Confirmation Quantity Square Feet City Manager Total Each City Manager Office 1 300 300 4 250 1,000 Deputy City Manager Office Executive Assistant to the City 1 150 150 Manager Assistant to the City Manager 2 150 300 DCM Executive Assistant – 5 80 400 Workstation Executive Receptionist 1 100 100 Shared Workstations 2 64 128 22
City Manager Office / 300 Square Feet • For reference the current City Manager’s office is approximately 425 SF 23
Deputy City Manager Office / 250 Square Feet • For reference the current Deputy City Manager Office is approximately 160 square feet 24
Executive Assistant to the City Manager / 150 Square Feet • The current Executive Assistant to City Manager office is approximately 160 SF 25
Assistant to City Manager / 150 Square Feet • For reference the current Assistant to City Manager office is approximately 160 square feet 26
DCM DCM - Executive Assistant – Workstation / 80 Square Feet • Five stations total. Open office format to cover for each other. • For reference the current Workstations are approximately 80 SF 27
Executive Receptionist – 100 Square Feet • In the open office reception area 28
Shared Workstations / 64 Square Feet • Shared Workstations for staff to come in and work remotely. 29
City Hall – Space Needs Confirmation Additional Support Space Requirements Square Feet Support Space Quantity Total Each Visitor Waiting - Seat 20 1 400 400 Council Chambers Waiting Area – Seat 40 1 800 800 A/V recording and broadcast room 1 150 150 Staff Restrooms 2 50 100 1 60 60 Coffee Niche Files/Supplies/Workroom 1 225 225 Copier 1 50 50 8 12 96 Files – Wall Units 2 36 72 Microfiche Reader Break Room 1 200 200 Coat Closet 2 10 20 31
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