Arts & Culture Facilities Plan Arts Facilities Advisory Committee June 24, 2019
Arts Facilities Advisory Committee Membership ( October 2018 to present): Jennifer Webb, Co-Chair Roz Seyednejad, Co-Chair Bobbie Burgers Michael Evans Eric Fiss Paul Tutsch Jason Wexler Deborah Tiffany, Arts & Culture Advisory Committee Representative Craig Cameron, Council Liaison
Today’s Agenda 1. Project Introduction 2. Study Process 3. Study Outcomes a. current state analysis b. future demand analysis 4. Facility Development Options 5. Recommendations
Project Introduction
Project Introduction Goals of the Study 1. Comprehensive, data-driven review of existing District-owned facilities, including: • utilization analysis • functional assessment of programming and support spaces • building condition assessment 2. Community organizations high-level needs assessment 3. Future demand analysis 4. Development of facility options and strategies to meet the projected demand
Project Introduction District-owned facilities considered for the comprehensive review: Art Museum Silk Purse Ferry Music Box Building Klee Wyck Property Gleneagles West Vancouver West Vancouver Seniors’ Activity Community Centre Community Centre Memorial Library Centre
Study Process
2019 Study Process – Overview Jan Feb Mar Apr May Jun Jul Final Facility Tours & Interviews AFAC Strategy Session Report to Council June 24, 2019 Staff Workshop Community Engagement Community Stakeholders Workshop May 8, 2019
Study Process – Engagement Group # Engaged Examples Advisory Committees 2 Arts & Culture Facilities Advisory Committee (AFAC), Arts & Culture Advisory Committee District-Owned 9 Gleneagles Community Centre, Music Box, Silk Purse, Art Museum Community 42 North Shore Artists’ Guild, Artmania, Organizations Dramaworks, Dance Conservatory, West Vancouver Community Arts Council Schools 16 School District #45, Mulgrave Independent School, Collingwood Independent School Parks 15 All parks that support arts & culture events Places of Worship 7 West Vancouver's Baptist Church, St. Francis-in-the-Wood (excluding two advisory committees) Total 89
Study Process – Analysis Where does programming take place:
Study Process – Analysis Types of programming:
Study Process – Analysis Timing of programming offered:
Study Process – Analysis Capacity in each space:
Study Process – Analysis Art Museum
Study Process – Analysis
Study Outcomes
Study Outcomes – Current State Analysis District-owned facilities • wide range of arts and culture programming offered from 9 facilities • visual arts programming was the most popular program type offered (~10,500 hours/year = 5 dedicated spaces all year), followed by music programming (~5,800 hours/year = 3 dedicated spaces all year) • each facility has limited capacity for additional programming Community organizations • lack of affordable support space (administration and storage) • difficult to locate and pay for rehearsal and performance space
Study Outcomes – Current State Analysis G = Good A = Acceptable P = Poor
Study Outcomes – Future Demand Analysis Demand Factors • Population Growth • Population Demographics • District Strategic Directions • Community Growth Requirements • Latent Community Demand
Study Outcomes – Future Projected Need Ceramic Arts Gallery Movement Meeting/Lecture Multipurpose Music - Large Music - Small Special Rehearsal
Facility Development Options
Klee Wyck Recommendation: A subcommittee of the Arts Facilities Advisory Committee be established to determine future uses of the Klee Wyck site and bring forward recommendations to Council by December 1, 2019. • low public traffic activities due to site location and access; not suitable for an arts and culture centre • culture or recreation activities in accordance with the property bequest • activities that do not adversely impact the residential neighbourhood
Facility Development Option #1 – Two Facilities Community Arts Centre Art Museum Further Study ~1,200 m 2 (13,000 ft 2 ) ~1,100 m 2 (12,000 ft 2 ) Program Space: l arge divisible gallery space, gallery storage, Program Space: gallery (2) and storage; rehearsal space and temporary collection storage, permanent collection storage and storage; change rooms; large multipurpose room and storage; exhibition preparation workroom medium multipurpose room and storage; small multipurpose room and storage; and kitchen Administration: office (1), workstations (4), part-time workstations (2), digitizing station (1) and administration storage Administration: office (1), workstations (4), part-time workstations (2), meeting room, business centre, storage and Facility Support: lobby, gift shop and loading/unloading zone breakout room Community Organizations: rentable offices (4), office storage, rentable storage closets: small (6), medium (4) and large (2) Facility Support: vestibule, lobby, reception, café, gift shop and loading/unloading zone Total Area = ~2,300 m 2 (25,000 ft 2 ) Potential supplementary amenities: bistro, grand lobby and expanded retail space = ~400 m 2 (4,300 ft 2 )
Facility Development Option #2 – One Facility Arts and Culture Centre (with Art Museum) Further Study ~1,950 m 2 (21,000 ft 2 ) Program Space: gallery (2) and storage; rehearsal and storage; change rooms; large multipurpose room and storage; medium multipurpose room and storage; small multipurpose room and storage; and kitchen Administration: office (1), workstations (4), part-time workstations (2), meeting room, business centre, storage and breakout room Community Organizations: rentable offices (4), office storage, rentable storage closets: small (6), medium (4) and large (2) Art Museum: large divisible gallery space, gift shop, gallery storage, temporary collection storage, permanent collection storage, exhibition preparation workroom, office (1), workstations (4), touchdown workstations (2), digitizing station (1) and administration storage Facility Support: vestibule, lobby, reception, café, gift shop and loading/unloading zone Potential supplementary amenities: bistro, grand lobby and expanded retail space = ~400 m 2 (4,300 ft 2 )
Facility Development Costing Rough Cost Estimate (Class D, +/- 25%)
Recommendations
Recommendations 1. Klee Wyck create subcommittee to determine best use of site and make recommendations by o Dec 2019 2. Facility Development Options explore the feasibility of Options #1 and #2 through site identification analysis, facility o and operations planning and make recommendations by Dec 2019 3. District-Owned Facility Improvements assess and perform facility renovation improvements to facilities suitable for long-term o use to better serve arts and culture programming 4. Community Grants Support Grant: help offset administration and support storage space costs o Performance Grant: help small organizations access performance and rehearsal space o 5. Create information database help the community access arts and culture programming spaces with a community o space rental database
Recommendations Arts & Culture Facilities Plan Jan-June 2019 Pending Council Approval Business Case Development (both options) TBD Site Location Identification and Feasibility Analysis Detailed Facility and Operations Planning Economic Analysis Concept Plan Pending Council Approval Schematic Design TBD Construction TBD
Questions ?
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