ANNUAL GENERAL MEETING SEPTEMBER 24, 2017 RED DEER, ALBERTA
Agenda Welcome and Opening Minutes of Oct 6, 2016 AGM Membership report Financial report Provincial Tournament report Communications report PCO update – road to National Sports Organization PA Next Steps / Priorities
Welcome Introduction of PA Board Members ◦ Bev Walker, President ◦ Doug Fogg, Vice-President ◦ George Frohlich, Secretary ◦ Trevor Burndred, Treasurer ◦ Brenda Feser, Membership Director ◦ Mike Cooper, Director at Large ◦ Communications Director is vacant Round table introduction of Attendees ◦ Note: please sign in
Opening Call to order Minutes of October 6, 2016 AGM – seek approval Official registered name is: Pickleball Alberta Organization Our trade name is Pickleball Alberta
Membership 15 Clubs and a total of 2100 members! PA has registered members from AB, BC, SK, ON, QC PA has members from 99 different communities in Alberta
15 Member Clubs Clubs in Process of Joining Calgary Pickleball Club Cochrane Pickleball Posse Camrose Grrr-kins Pickleball Club Cold Lake Pickleball Club Central Lions Srs. Ass’n . Pickleball Club St. Paul Pickleball Club Drayton Valley Senior Pickleball Strathmore Pickleball Club Edmonton Pickleball Club Elk Point Pickleball Club High River Pickleball Club In discussion with: Medicine Hat Pickleball Club Rocky Mountain House Okotoks Pickleball Club Parkland Pickleheads Plamondon Pickleball Club Ponoka Picklers Red Deer Pickleball Club St. Albert Pickleball Club Strathcona County Pickleball Ass’n .
Membership Membership year runs from May 1 to April 30. We are in a transition period and will have our first annual renewal for May 1, 2018. Challenge has been integrating with PCO multi-year individual memberships. Membership data base in development – members will have on-line access and data from clubs can be uploaded.
Membership Procedures for Clubs 1. Complete the PA Club Membership Spreadsheet. 2. Check with PA Membership Director to determine if any of the players have multiyear memberships with PA / PCO. Players only need to pay these fees once per year (i.e., to home club first). 3. Submit the spreadsheet to membership@pickleballalberta.org 4. Send an ETransfer to treasurer@pickleballalberta.org 5. At PCO’s request, PA is now submitting all new members on a weekly basis to ensure timely processing and emailing of the players membership card.
Financial ◦ April 30, 2017 Financial Statement – seek approval ◦ Financial report as of September 15, 2017 ◦ Annualized budget ◦ Banking provided by Servus – presently community account ◦ We can now receive and send interac transfers for membership fees (or other events in future)
Financial Statement Apr 30, 2017 Amount Total Balance Income Donations & Dividends 806.76 PA membership fees 2,130.00 PCO membership fees 885.00 Provincial tournament 500.00 4,321.76 Expenses PCO fees paid to PCO 0 Society registration 272.43 Office, printing, service charge 102.90 Website, software 46.48 Insurance 500.00 921.95 3,399.95 Assets Cash & Servus Common Share 3,399.95 Liabilities Accts. Payable (PCO fees) 885.00 2,514.95
Financial Report May 1 to Sep 20, 2017 Amount Total Balance May 1 Opening bank balance 3,398.94 Income PA /PCO membership fees 15,910.00 Interest 1.04 15,911.04 Expenses PCO fees paid to PCO* 7,695.00 Website, software** 393.26 Bank Service charge 22.5 8,110.76 Sep 20 Closing bank balance 11,144.02 * Includes $885 payable for PCO membership fees received prior to May1, 2017 ** Website development costs anticipated to be $5,000
Projected Annual Operating Costs Amount Total Annual Society registration 100 Directors Insurance 600 Supplies, printing 200 Bank service charges 100 AGM costs 200 Website fees 800 2,000
Provincial Tournament ◦ Parkland Pickleheads hosted a very successful PA Provincial Championships Sept 8 to 10. 262 players from AB, BC, SK, MN, ON and the US. ◦ PA has developed a Hosting Requirements and Application process for 2018 Provincial Pickleball Championships. This year an opportunity to host and Indoor Championship in addition to the outdoor Championship event.
Communications ◦ Completed work on logo February 2017 (Thanks to Chris Wharton for volunteering his professional time). ◦ Set up G Suite for non profits so no charge for PA email accounts ◦ Website launched in early September. ◦ Phase II will be a membership section so that we members can access member only part of site and we can send email blasts to members. This will streamline information to PCO. ◦ Communications Director is vacant – we need volunteers in this area and direction from clubs / members to evolve communications
PCO Update ◦ PCO is now over 7000 members ◦ Goal is to meet National Sports Organization status by 2020 ◦ Agreement with USAPA to recognize referees certified by PCO and USAPA in both countries
PA Board Nomination President – Bev Walker Vice President – Doug Fogg Secretary – Treasurer – Terri Hampson Membership – Brenda Feser Communications – Director at Large – Mike Cooper
PA Committee Chairs Referee / officiating Player development / coaching Tournament coordinator We are looking for an expression of interest – these roles will report to Director at Large
PA Next Steps and Priorities ◦ Fill vacant positions ◦ Participate in national coaching / player development with PCO ◦ PSO requirements: ◦ Policies ◦ Strategic planning ◦ Other priorities????
First PA AGM Oct 6, 2016
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