A Deeper Dive Into the Volunteer Toolkit
Learning Objectives Today we will…. � Assess our knowledge and scope of the VTK � Identify what the VTK is and is not � Why the VTK (Examine the stats) � Define and discuss the VTK (Login/Features) � Apply the VTK as a tool for Service Units
Self -Assessment On a scale from 1-5, indicate how much you agree or disagree with the following statements: I have opened and used the Volunteer Toolkit with a troop at least one time in the past six months.
Self -Assessment On a scale from 1-5, indicate how much you agree or disagree with the following statements: I have had a lot of exposure to and understand how the Volunteer Toolkit can assist a troop in having a great troop year.
Learning Objectives Today we will…. � Assess our knowledge and scope of the VTK � Identify what the VTK is and is not � Define and discuss the VTK (Login/Features) � Why the VTK (Examine the stats) � Apply the VTK as a recruitment tool for Service Units
Clarity is Key DOES DOES NOT/IS NOT Serve as Troop Volunteer resource/tool Account for all local (Council) Troop with all the support necessary to support resources, particularly those in successfully run and facilitate Troop the areas of finance, outdoors, or meetings with GSLE program at Daisy , product sale protocol. Brownie , and Junior program levels. VTK is NOT a TRAINING . Include a select number of Badges, Intended to eliminate GIRL LED Journey Meetings, Take Action meetings, processes. In fact, “how to keep it girl- and Closing Ceremonies to allow the led tips” are included throughout troop full flexibility in customizing their meeting plan copy. Year Plan.
Clarity is Key DOES NOT/IS NOT DOES Replace the need for Journey Adult Does not replace the need for girls to Guides. have their OWN girl Journey books and Girl Guides to Girl Scouting binder. Has four features that work really well Have an accurate Finances tab. As and Data shows Daisy and Brownie Council we are waiting for GSUSA to roll leaders really like it. out update. Allow Troop Leaders to switch between Teen Level programming is not included GS Levels. Daisies can view Brownies, yet. Waiting for GSUSA update. Brownies can view Juniors. The Volunteer Toolkit is an adaptive, or It is not an app, although it works well mobile ready website, in essence. on phones.
What is the Volunteer Toolkit? Digital planning tool that provides you with resources and program content to get your year started with your troop! � Online Resource for All Troops � Pre-planned meetings for Daisy, Brownie, Junior levels � Shared between all Troop Co-Leaders in the troop � One per troop � Calendar of Activities � Roster of troop members � Communication tool � General Resources (like Safety Activity Checkpoints) � Five Tabs -Year Plan -My Troop -Resources -Meeting Plan -Finances Plan and prepare practically anywhere.
Four Tools that Troops Love… Year Plans Meeting Plans
Four Tools that Troops Love… My Troop Resources
Learning Objectives Today we will…. � Assess our knowledge and scope of the VTK � Identify what the VTK is and is not � Why the VTK (Examine the stats) � Define and discuss the VTK (Login/Features) � Apply the VTK as a tool for Service Units
VTK Research | Summary of Key Findings | 03.08.2016
���������������������������� Research Questions Research Methods � On-line Survey deployed 1. Who is using and not using the VTK? December 10-31, 2015 � 22,311 Invitations Sent to 2. What is driving VTK Use (or) Non-Use? All VTK-Eligible Volunteers � 3,451 Surveys Completed 3. What features are most used/ valued? 4,744 Surveys Started � 15% Response Rate 4. What other systems are volunteers using? 5. What will it take to convert non- * VTK-eligible volunteers were identified as K-5 Direct Primary Volunteers in a live CEI council (32 users to users? councils are represented in the survey)
Who is and is not using the VTK? Among K-5 Troop Volunteers… � New Volunteers use the 36% 33% 33% VTK most overall 32% 27% 30% • 60% use the VTK 23% compared with 44% of 20% 19% 19% 17% Returning Volunteers 12% � New Volunteers use the VTK more on a regular basis NEW K-5 Volunteers RETURNING K-5 ALL K-5 Volunteers • 27% use regularly (n=2088) Volunteers (n=2409) (n=4518) compared with 12% of Returning Volunteers Have not used the VTK Used a couple times but stopped *New Volunteers � About 1/3 of both New and Use occasionally are defined as Returning Volunteers use the Use regularly those who have VTK occasionally to look for been troop leaders resources or specific content for 1 year or less
Who Uses VTK Regularly?
Occasional Users Value My Troop Tab 58% Resources 46% Meeting Plan 32% Year Plan 23% Finance 12%
Learning Objectives Today we will…. � Assess our knowledge and scope of the VTK � Identify what the VTK is and is not � Why the VTK (Examine the stats) � Define and discuss the VTK (Login/Features) � Apply the VTK as a tool for Service Units
How can I support new leaders without access to VTK? Join “test” troop: • Educators need to select Daisy, Brownie or Junior • Service Unit Team troop can move levels • Advantage: able to “navigate” and experience how • the VTK works Disadvantage: notifications sent to all when new • members join troop
Accessing the Volunteer Toolkit 1. Go to www.GSCNC.org
Accessing the Volunteer Toolkit 2. From the home page click on “My GS Sign In” in the right hand corner. Scroll down to “Volunteer Toolkit” and click.
Accessing the Volunteer Toolkit 3. Log into the Member Community with your Username and Password • Your username is your email that you registered with when becoming a GS Volunteer. • Forgot your password? Click Forgot Password at the bottom left of page. • Forgot your Username? Contact customercare@gscnc.org with the subject line “Volunteer Toolkit Login Reset”. Customer Care will send you reset instructions.
Accessing the Volunteer Toolkit 4. You’re almost there! On the Welcome Page Click “Volunteer Toolkit “ button on the Left side of Screen .
Accessing the Volunteer Toolkit 5. Voila! You are now able to access one of the five tabs to assist your girls in making it a great troop year.
Year Plan Year Plan
Meeting Plan Meeting Plans
Meeting Plan Use pre-made or make your own! Each meeting comes stocked with an agenda and meeting aids. Let girls lead the different parts of the meeting and soon enough they will be planning them! Setting Meeting Dates, Times, Locations
My Troop Communicate with parents about what’s coming up next! Use the pre-populated emails describing the activities. Just customize and send!
Resources Look-up answers to safety questions, print meeting resources and learn more about the functions of the Toolkit here Resources
Learning Objectives Today we will…. � Assess our knowledge and scope of the VTK � Identify what the VTK is and is not � Why the VTK (Examine the stats) � Define and discuss the VTK (Login/Features) � Apply the VTK as a tool for Service Units
Testimonial & Application At your table, list three ways you can use the VTK as a recruitment tool for girls and adult volunteers in your area?
Learning Objectives Today we will…. � Assess our knowledge and scope of the VTK � Identify what the VTK is and is not � Why the VTK (Examine the stats) � Define and discuss the VTK (Login/Features) � Apply the VTK as a tool for Service Units
Questions?
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