2019 University of Toronto Governance Elections Information Session - PDF document

12/3/2018 2019 University of Toronto Governance Elections Information Session Governing Council, Academic Board, and the UTSC Campus Council and its Committees UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 Mandate of the Governing Council The University of Toronto Act defines the system of governance and specifies its powers and duties: “government, management and control of the University and of the property, revenues, business and affairs thereof are vested in the Governing Council” UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 1

12/3/2018 Governance Administration Oversight, advice, and approval of specific matters within delegated Management of the University authority bounded by the Committee’s Terms of Reference. University Decision Making UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 The Function of University Governance Approval : specific policies, plans, projects Oversight: reports and monitoring decision making Advice : consultation and input UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 2

12/3/2018 Unicameral Governance Structure Most Canadian universities are Bi-cameral • (Board of Governors and a Senate) U of T has a single body, Governing Council, • which oversees all aspects of the University UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 Governing Council Organizational Chart UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 3

12/3/2018 Governing Council The Governing Council was created from the University of Toronto • Act, 1971 , and was established in 1972. The Act , is a key document that guides governance and • administration of the University. It outlines the composition of the Governing Council, provides definitions of groups of members of Governing Council, and explains how members should be assigned to seats. • The Ac t outlines the authority and power of the Governing Council, which includes: • Approval • Oversight • Advice UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 Governing Council 25 Internal President (Ex-Officio) 12 Teaching Staff 8 Students 2 Administrative Staff 50 2 Presidential Appointees Members 25 External Chancellor (Ex-Officio) 16 Lieutenant-Governor-in-Council (LGIC) 8 Alumni UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 4

12/3/2018 The UTSC Campus Council • Oversight of campus-specific matters; • Concerned with matters affecting the Campus’ objectives and priorities; and • Development of long-term and short- term plans UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 The UTSC Campus Council 2 11 Community Members 6 Teaching Staff 28 5 Ex Officio Members Members 4 Students 2 Administrative staff UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 5

12/3/2018 UTSC Academic Affairs Committee • Concerned with matters dealing with the teaching, learning and research functions of the Campus; and • Amendments to academic policy and modifications to existing degree programs. UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 UTSC Academic Affairs Committee 33 Teaching staff 10 Ex officio members 9 Students 61 3 Community members Members 2 Administrative staff 2 Librarian staff 2 Presidential Assessors UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 6

12/3/2018 UTSC Campus Affairs Committee • Matters that directly concern the quality of student and campus life; • Monitors, reviews, makes recommendations on planning issues and priorities for the use of campus resources; and • Areas of Responsibility include: capital projects, campus & student services, co-curricular programs UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 UTSC Campus Affairs Committee 9 Teaching staff 7 Students 6 Ex officio members 34 4 Administrative staff Members 4 Community members 3 Presidential assessors 1 Librarian UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 7

12/3/2018 Expectations and Attributes of Members KNOWLEDGE OF THE UNIVERSITY INTEGRITY HONESTY COMMUNICATE RESPECTFULLY GOVERNANCE VS MANAGEMENT FIDUCIARY RESPONSIBILITY ADD VALUE CONFIDENTIALITY UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 Time Commitment Orientation 3-4 Hours Meeting Preparation 2 Hours Meeting Time Up to 2 Hours Meetings Per Governance Year 6 per committee Other Duties Varies Approximate annual time commitment: 35-50 hours UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 8

12/3/2018 Available Seats in the 2019 University Governance Elections GOVERNING ACADEMIC UTSC UTSC UTSC COUNCIL BOARD CAMPUS ACADEMIC CAMPUS COUNCIL AFFAIRS AFFAIRS COMMITTEE COMMITTEE Administrative 1 0 0 0 1 Staff Librarians 0 0 0 0 0 Students 8 0 Up to 4 7 6 Teaching Staff 0 1 1 5 2 UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 Terms of Office Each term Begins on July 1 st Ends one year later on June 30 th *Please note* Terms for Administrative Staff and Teaching Staff = 3 years Terms for Students = 1 year UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 9

12/3/2018 Student Eligibility  Be a Student (FT Undergrad/PT Undergrad/Gr) and Registered at UTSC;  Be nominated by Student within own constituency (e.g. FT nominated by FT);  Remain a Student of that same constituency from close of nomination period to when winners have been declared; and  Remain a Student in that same constituency between September 2019 and June 2020 UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 Nominations o Nomination forms available online: https://www.utsc.utoronto.ca/governance/2019-elections o Nomination signatures required from members of your constituency 5 nominator signatures for administrative staff and full-time undergraduate students 3 nominator signatures for graduate students, part-time students, and teaching staff o Sign and deliver to BV502 o Attach Nominee Statement and email a soft copy to the Office of the UTSC Campus Council: campuscouncil@utsc.utoronto.ca UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 10

12/3/2018 Nominee Statement • 100 words or less; • Must submit a hard and soft copy of the statement; Include: biographical motivation for running and details on how your background qualifies you to serve on the Council/Committee (s) Nominee Statement will be: • Distributed to voters on mail ballots • Posted online during Elections voting process UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 Campaign Period Campaign Guidelines Information Sessions: For Administrative, Librarian and Teaching Staff Candidates: Tuesday, January 22, 2019 at 10:00 a.m. in room BV 575 For students: Tuesday, January 22, 2019 at 2:00 p.m. in room BV 575 UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 11

12/3/2018 Voting Administrative Staff and Teaching Staff Secure online voting through website designated by Chief Returning Officer Students U-Elect Please note- Winners Declared Elected (Administrative Staff and Teaching Staff) Friday, February 22, 2019 at 12:00 p.m. Winners Declared Elected (Students) Thursday, April 11, 2019 at 12:00 p.m. UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 Summary Nomination Period Monday, January 7, 2019 at 12:00 p.m. to Friday, January 18, 2019 at 5:00 p.m. Nomination Forms Available online at: https://www.utsc.utoronto.ca/governance/2019-elections Nominee Statements 100 words of less to be submitted with nomination form and electronically to campuscouncil@utsc.utoronto.ca Campaign Period Monday, January 28, 2019 at 9:00 a.m. to Friday, February 15, 2019 at 5:00 p.m. Voting Period Monday, February 4, 2019 at 9:00 a.m. to Friday, February 15, 2019 at 5:00 p.m. UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 12

12/3/2018 Contact Information Rena Prashad Deputy Returning Officer Interim Director of Governance, UTSC & Assistant Secretary of the Governing Council rparsan@utsc.utoronto.ca 416-208-5063 Office- BV502 UNIVERSITY OF TORONTO SCARBOROUGH 1265 Military Trail, Toronto, Ontario M1C 1A4 13