Elections Training Elections Training Election Day Judges Election - PDF document

7/ 9/ 2020 Elections Training Elections Training Election Day Judges Election Day Judges July 14, 2020, Primary Runoff Election Elections Training Election Day Judges Part 1: Part 2: Election Americans with Procedures Disabilities Act Election Procedures What’s New for This Election  Primary Runoff Rules  Health & Safety Precautions  Checklists on ePollBook 1

7/ 9/ 2020 Election Procedures What’s New for This Election  New setup for DAUs  Additions to BallotCall Max  Closing procedure Election Procedures  Responsibilities of Judges  Priorities Opening the Polls  Cancelling Check-in/ Requalifying Voter  Provisional Voter Paperwork The m ission of the Harris County Clerk Elections Division is to conduct free and Elections fair elections, uniform ly execute elections according to statutes, and provide Division accurate and tim ely election results. Mission We firm ly believe it is our duty to treat Statement every voter w ith respect and dignity. We create polling locations that provide a “ safe haven” for voters so they m ay exercise their right to vote in a non- intim idating, supportive environm ent. 2

7/ 9/ 2020 We believe in m aking all polling places fully accessible and seek Elections com m unity input to assure that Division accessibility. Mission Most im portantly, w e believe that all Statement voters have the right to cast their ballot independently and in secret. To m eet this m ission, w e pledge our continuing efforts and resources. Current Election: Primary Runoff Election Day: July 14, 2020 Early Voting: Monday, June 29 – Friday, July 10, 2020 Current Election: Primary Runoff July 14, 2020 Voting Hours: 7:00 a.m. to 7:00 p.m. Staff Hours: 6:00 a.m. until dismissed 3

7/ 9/ 2020 What’s New  Primary Runoff Election Primary Runoff Election  As a continuation of the March Primary Election, the July Primary Runoff Election has the same rules as the primary. Primary Runoff Election Major differences between primary and runoff: 1. The voter must vote in the same party they voted in originally. 2. If an individual did not vote in the primary, they can vote in either party during the runoff. 4

7/ 9/ 2020 Primary Runoff Election KEEP CALM AND SHOW RESPECT Primary Runoff Election  If the voter believes that the information in the ePollBook is wrong: Vote Provisional Ballot 5

7/ 9/ 2020 Primary Runoff Election The Texas Election Code (§§162.012, 162.013) dictates that once a voter has “affiliated” with one party, the voter must continue with that party throughout the primary process, including the runoff. What’s New  COVID-19 COVID-19  Polling locations will be set up to maintain social distancing and protect the health of voters and poll workers. 6

7/ 9/ 2020 COVID-19: Protecting Voters & Poll Workers • Providing and requiring face masks for all poll workers. • Providing face shields for all workers • Providing sneeze guards for qualifying tables. • Requiring temperature checks for workers COVID-19: Protecting Voters & Poll Workers • Providing hand sanitizer for both voters and workers. • Offering face masks and gloves to voters. • Providing sanitizer for ePollBooks and eSlates. COVID-19: Protecting Voters & Poll Workers • Setting up eSlate booths at least six feet apart • Marking six-foot intervals for voters • Keeping distance from other election workers 7

7/ 9/ 2020 COVID-19: Protecting Voters & Poll Workers  Have you tested positive (or awaiting test results) for COVID-19 or knowingly had direct exposure to anyone that has tested positive for COVID-19 in the past 14 days?  Do you currently have a fever greater than 100.4 degrees Fahrenheit, a cough, shortness of breath, trouble breathing, or any respiratory symptoms?  Have you have any of the above symptoms within the last 14 days?  Have you traveled outside the United States within the last 14 days? COVID-19: Protecting Voters & Poll Workers If poll worker answers yes or has greater than 100.4 degrees: • Call Judges line: 713-755-1617 • Call Public Health Task Force Employee Hotline: 713-274-38 8 0 COVID-19: Protecting Voters & Poll Workers • Poll workers will be provided with face masks and face shields • Wash hands or use alcohol- based sanitizer, both prior to putting on masks or gloves and after taking them off. 8

7/ 9/ 2020 COVID-19: Protecting Voters & Poll Workers • Ensure your mask covers nose and mouth • Mark your face shield for identification • Do not share face shields COVID-19: Protecting Voters & Poll Workers • Each location will have a sanitizing station for voters COVID-19: Protecting Voters & Poll Workers 9

7/ 9/ 2020 COVID-19: Protecting Voters & Poll Workers COVID-19: Protecting Voters & Poll Workers • Each location is different. • Apply the requirements in the best way possible for your location. 10

7/ 9/ 2020 COVID-19: Protecting Voters & Poll Workers • Set up eSlate booths six feet apart. COVID-19: Protecting Voters & Poll Workers • Utilize additional space COVID-19: Protecting Voters & Poll Workers • Cords should run outside the voter access route 11

7/ 9/ 2020 COVID-19: Protecting Voters & Poll Workers • Anticipated increase in curbside voting COVID-19: Protecting Voters & Poll Workers Use gaffer tape (found in your supplies) to mark floors for social distancing. COVID-19: Protecting Voters & Poll Workers • Mark line 12” in front of table to remind voters to provide a little space. 12

7/ 9/ 2020 COVID-19 X 12” Mark six-foot intervals with a large “X” COVID-19: Protecting Voters & Poll Workers • Mark Xs and signs to designate 6 ft intervals out to the 100 ft mark. COVID-19: Protecting Voters & Poll Workers • Welcome Voter • Provide ID Requirements • Notify that electronic devices cannot be used in voting area • Encourage Masks 13

7/ 9/ 2020 COVID-19: Protecting Voters & Poll Workers • When providing masks or gloves to voters, minimize contamination COVID-19: Protecting Voters & Poll Workers Regardless of whether a voter is or is not wearing a mask, if the individual is an eligible voter, they must be allowed to vote. 14

7/ 9/ 2020 COVID-19: Protecting Voters & Poll Workers X • Direct voters to the sanitizing station 6 ft and to the next X available X in line. COVID-19: Protecting Voters & Poll Workers • Sneeze guards are provided. • Poll workers will wipe the eSlate machines and tables every two hours. Acceptable Forms of Identification List A (1) Texas Driver License issued by the Department of Public Safety (2) Texas Election Identification Certificate issued by DPS (3) Texas Personal Identification Card issued by DPS (4) Texas Handgun License issued by DPS (5) United States Military Identification Card containing the person’s photograph (6) United States Citizenship Certificate containing the person’s photograph (7) United States Passport (book or card). 15

7/ 9/ 2020 Acceptable Forms of Identification • The Qualifying Clerk should not specifically ask for a Texas driver’s license or Texas ID. • When you ask for those specifically, it can imply that those are the only options to vote. Acceptable Forms of Identification • Instruct the voter to hold their ID so that you can see the type of ID • Ask them to place on the ePollBook stand Processing Voters • Ask the voter to move their mask so that you can confirm ID 16

7/ 9/ 2020 Transgender Voters  A transgender person’s gender identity is different than the gender that was recorded on their birth certificate. Transgender Voters As long as the relevant voter — nam e — data m atches one of the acceptable form s of ID, the voter has the right to vote. Scan/ Search Process 17

7/ 9/ 2020 Scan/ Search Process Scan/ Search Process Signature • The JBC Clerk will instruct the voter to use a finger cover to sign and use eSlate 18

7/ 9/ 2020 Scan the Bar Code Health & Safety Hand the voter: • Access Code • Individually wrapped sanitizing wipe for the eSlate machine • Finger cot to use with the eSlate • “I Voted” sticker Health & Safety • As the voter leaves, they can use the touch-free hand sanitizing station on the way out & dispose of used PPEs • Poll workers will wipe the eSlate machines and tables every two hours. 19

7/ 9/ 2020 Health & Safety • Wearing PPEs are for your safety and protection • All poll workers must keep masks on at all times in the voting area. Health & Safety • Pay close attention to how your clerks are doing. • Rotate duties throughout the day Staff Support High School Techs  Wait Times 20

7/ 9/ 2020 Poll Watchers • See Poll Watcher Handbook in your supplies • Poll Watchers can be urged to wear a face mask and practice social distancing, but not required Q UESTIONS Closing • At the end of Election Day, after you have closed the polls and turned off the iPads, leave one iPad pow ered on and keep it w ith you outside the case. 21

7/ 9/ 2020 Checklists   All checklists on ePollBook. Checklists Setting up Disabled Access Units (DAUs) 22