Elections Training Elections Training Election Day Clerks Election - PDF document

7/ 9/ 2020 Elections Training Elections Training Election Day Clerks Election Day Clerks July 14, 2020, Primary Runoff Election Elections Training Election Day Clerks Part 1: Part 2: Election Americans with Procedures Disabilities Act Election Procedures What’s New for This Election  Primary Runoff Rules  Health & Safety Precautions  New setup for DAUs 1

7/ 9/ 2020 Election Procedures  Responsibilities of Clerks  Processing voters  When to send voter to Judge The m ission of the Harris County Clerk Elections Division is to conduct free and Elections fair elections, uniform ly execute elections according to statutes, and provide Division accurate and tim ely election results. Mission We firm ly believe it is our duty to treat Statement every voter w ith respect and dignity. We create polling locations that provide a “ safe haven” for voters so they m ay exercise their right to vote in a non- intim idating, supportive environm ent. We believe in m aking all polling places fully accessible and seek Elections com m unity input to assure that Division accessibility. Mission Most im portantly, w e believe that all Statement voters have the right to cast their ballot independently and in secret. To m eet this m ission, w e pledge our continuing efforts and resources. 2

7/ 9/ 2020 Current Election: Primary Runoff Election Day: July 14, 2020 Early Voting: Monday, June 29 – Friday, July 10, 2020 Current Election: Primary Runoff July 14, 2020 Voting Hours: 7:00 a.m. to 7:00 p.m. Staff Hours: 6:00 a.m. until dismissed What’s New  Primary Runoff Election 3

7/ 9/ 2020 Primary Runoff Election  As a continuation of the March Primary Election, the July Primary Runoff Election has the same rules as the primary. Primary Runoff Election Major differences between primary and runoff: 1. The voter must vote in the same party they voted in originally. 2. If an individual did not vote in the primary, they can vote in either party during the runoff. Primary Runoff Election 4

7/ 9/ 2020 KEEP CALM AND SHOW RESPECT Primary Runoff Election  If the voter believes that the information in the ePollBook is wrong: Vote Provisional Ballot Primary Runoff Election The Texas Election Code (§§162.012, 162.013) dictates that once a voter has “affiliated” with one party, the voter must continue with that party throughout the primary process, including the runoff. 5

7/ 9/ 2020 What’s New  COVID-19 COVID-19  Polling locations will be set up to maintain social distancing and protect the health of voters and poll workers. COVID-19: Protecting Voters & Poll Workers • Providing and requiring face masks for all poll workers. • Providing face shields for all workers • Providing sneeze guards for qualifying tables. • Requiring temperature checks for workers 6

7/ 9/ 2020 COVID-19: Protecting Voters & Poll Workers • Providing hand sanitizer for both voters and workers. • Offering face masks and gloves to voters. • Providing sanitizer for ePollBooks and eSlates. COVID-19: Protecting Voters & Poll Workers • Setting up eSlate booths at least six feet apart • Marking six-foot intervals for voters • Keeping distance from other election workers COVID-19: Protecting Voters & Poll Workers  Have you tested positive (or awaiting test results) for COVID-19 or knowingly had direct exposure to anyone that has tested positive for COVID-19 in the past 14 days?  Do you currently have a fever greater than 100.4 degrees Fahrenheit, a cough, shortness of breath, trouble breathing, or any respiratory symptoms?  Have you had any of the above symptoms within the last 14 days?  Have you traveled outside the United States within the last 14 days? 7

7/ 9/ 2020 COVID-19: Protecting Voters & Poll Workers If any poll worker answers YES to any of the four questions:  Must be sent home  PJ will call Judges’ line and Public Health Task Force Employee Hotline. COVID-19: Protecting Voters & Poll Workers • Poll workers will be provided with face masks and face shields • Wash hands or use alcohol- based sanitizer, both prior to putting on masks or gloves and after taking them off. COVID-19: Protecting Voters & Poll Workers • Ensure your mask covers nose and mouth • Mark your face shield for identification • Do not share face shields 8

7/ 9/ 2020 COVID-19: Protecting Voters & Poll Workers • Each location will have a sanitizing station for voters COVID-19: Protecting Voters & Poll Workers COVID-19: Protecting Voters & Poll Workers 9

7/ 9/ 2020 COVID-19: Protecting Voters & Poll Workers • Each location is different. • Apply the requirements in the best way possible for your location. COVID-19: Protecting Voters & Poll Workers • Set up eSlate booths six feet apart. 10

7/ 9/ 2020 COVID-19: Protecting Voters & Poll Workers • Utilize additional space COVID-19: Protecting Voters & Poll Workers • If possible, run cords behind eSlates COVID-19: Protecting Voters & Poll Workers • Anticipated increase in curbside voting 11

7/ 9/ 2020 COVID-19: Protecting Voters & Poll Workers Use gaffer tape (found in your supplies) to mark floors for social distancing. COVID-19: Protecting Voters & Poll Workers • Mark line 12” in front of table to remind voters to provide a little space. COVID-19 X 12” Mark six-foot intervals with a large “X” 12

7/ 9/ 2020 COVID-19: Protecting Voters & Poll Workers • If possible, use Xs and signs to designate 6 ft intervals out to the 100 ft mark. COVID-19: Protecting Voters & Poll Workers • Welcome Voter • Provide ID Requirements • Notify that electronic devices cannot be used in voting area • Encourage Masks 13

7/ 9/ 2020 COVID-19: Protecting Voters & Poll Workers • When providing masks or gloves to voters, minimize contamination COVID-19: Protecting Voters & Poll Workers Regardless of whether a voter is or is not wearing a mask, if the individual is an eligible voter, they must be allowed to vote. COVID-19: Protecting Voters & Poll Workers X • Direct voters to the sanitizing station 6 ft and to the next X available X in line. 14

7/ 9/ 2020 COVID-19: Protecting Voters & Poll Workers • Sneeze guards are provided. • Poll workers will wipe the eSlate machines and tables every two hours. Acceptable Forms of Identification List A (1) Texas Driver License issued by the Department of Public Safety (2) Texas Election Identification Certificate issued by DPS (3) Texas Personal Identification Card issued by DPS (4) Texas Handgun License issued by DPS (5) United States Military Identification Card containing the person’s photograph (6) United States Citizenship Certificate containing the person’s photograph (7) United States Passport (book or card). Acceptable Forms of Identification • The Qualifying Clerk should not specifically ask for a Texas driver’s license or Texas ID. • When you ask for those specifically, it can imply that those are the only options to vote. 15

7/ 9/ 2020 Acceptable Forms of Identification • Instruct the voter to hold their ID so that you can see the type of ID • Ask them to place on the ePollBook stand Processing Voters • Ask the voter to move their mask so that you can confirm ID Transgender Voters  A transgender person’s gender identity is different than the gender that was recorded on their birth certificate. 16

7/ 9/ 2020 Transgender Voters As long as the relevant voter data — nam e — m atches one of the acceptable form s of ID, the voter has the right to vote. Scan/ Search Process Scan/ Search Process 17

7/ 9/ 2020 Scan/ Search Process Signature • The JBC Clerk will instruct the voter to use a finger cover to sign and use eSlate Scan the Bar Code 18

7/ 9/ 2020 Health & Safety Hand the voter: • Access Code • Individually wrapped sanitizing wipe for the eSlate machine • “I Voted” sticker Health & Safety • As the voter leaves, they can use the touch-free hand sanitizing station on the way out & dispose of used PPEs • Poll workers will wipe the eSlate machines and tables every two hours. Health & Safety • Wearing PPEs are for your safety and protection • All poll workers must keep masks on at all times in the voting area. 19

7/ 9/ 2020 Q UESTIONS Setting up Disabled Access Units (DAUs) Setting up DAUs “If a voter is physically unable to enter the polling place without personal assistance or likelihood of injuring the voter’s health … ” the voter is eligible for curbside voting. 20

7/ 9/ 2020 Setting up DAUs Setting up DAUs Responsibilities of Election Day Workers 21

7/ 9/ 2020 Presiding Judge  Responsible for everything that happens in the Vote Center location. Alternate Judge  Serves as a back-up to the Presiding Judge Qualifying Clerks • Process voters in an accurate and efficient manner • Provide a non-intimidating, supportive environment for all voters. • Arrive by 6:00 a.m. Bilingual Clerks • English is the language spoken at the polls, but bilingual clerks are available to assist voters who may need help in Chinese, Spanish, or Vietnamese. Bilingual clerks are expected to fulfill the same duties as all other clerks assigned to the location. 22