10/1/20 Thanks for joining! Effective Board Governance Board Purpose and Plans 1: Exit full screen mode by double-clicking anywhere on the black background of your Zoom window. Al Onkka Or, click the four arrows in the upper right corner. participants Sarah Cohn 2: Resize the widow to your preference. slide speaker 3: Click on participant icon in bottom toolbar. chat 4: Click on chat icon in bottom toolbar. 5. Adjust the size of the slides and speaker by sliding the divider 1 2 Zoom Functions Our Agenda Top right corner of screen Change how you view 9:00 Welcome and Overview other participants 9:15 Board Lifecycle 10:05 Break 10:15 Board Annual Calendar Bottom center of the screen Bottom left corner of the screen View the Participant list Mute and unmute 11:10 Break View the Chat Start and stop video 11:20 Board Meeting Model 12:00 Adjourn 3 4 1
10/1/20 Board Lifecycle Last Week Roles of Board Super- Provide and Members Managing Oversight & Accountability Founding Ratifying Corporate Serve as Contribute Ambassadors Leadership https://nonprofitquarterly.org/here-we-go-again-the-cyclical-nature-of-board-behavior/ 5 6 Leaning In Sitting Straight • Board uses mgmt • Balanced role and Super- Super- perspective. good relationship Managing Managing with ED. • Members are expert Overcommitted, Overcommitted, • Ability to identify consultants to staff. Micromanaging Micromanaging where to focus and • Members are often agility to move recruited MAPs. there. ” Middle Aged Professionals ” Corporate Ratifying Corporate Ratifying • Working to build, • Board work feels change, or monitor Routine, sustainable. Confidence, org processes and • Board is playing Prestige practices. their part. • Board is filling a gap. 7 8 2
10/1/20 Leaning In after Leaning Back Ratifying • High trust in staff. • Building common Super- Super- Managing Managing • Staff leads, board purpose and vision. rubberstamps. • Reorienting board Overcommitted, Overcommitted, • Board struggles with Micromanaging Micromanaging members and setting Crisis, Crisis, their role. Failure, Failure, expectations. Transition Transition • Perfunctory board • Assessing member meetings. Corporate Ratifying Corporate Ratifying commitment and • Low engagement or composition. Routine, Routine, attendance. Confidence, Confidence, • Revisiting role. Prestige Prestige • Board is checking out. 9 10 Board Development at Each Stage • Which stage best describes your board and is • Letting go of internal mgmt • Building common purpose that what is needed from Super- • Defining board/staff and vision Managing roles the org right now? • Reorienting members and • Building board setting expectations practices Overcommitted, • Assessing member • Recruiting beyond Micromanaging commitment and Crisis, MAPs composition. • What is an example of how Failure, • Revisiting role Transition your board shows its stage? Ratifying Corporate Routine, • How do the stages help you Confidence, • Maintaining balanced board/staff relationship Prestige understand your board? • Holding to board member expectations • Self-correcting after leaning in and leaning out 11 12 3
10/1/20 Does your board have a plan that guides their work? Participants Box Break Select Yes or No 13 14 What are some things that your Board Annual Calendar board needs to do every year? • Votes • Activities • Regular items Chat Box • ??? 15 16 4
10/1/20 Group Activity Using an Annual Board Calendar The Nonprofit: • Use it to plan meeting agendas. Keep it updated as things change. • 12 board members. 12 staff members. • Put it in the board packet for each meeting and • $1.5m annual budget. share what is coming up. • July-June fiscal year. • Use the committee side as you like – start by including the major tasks and let committees • Board meets every other month (6x). keep track of the rest. • Committees meet between or as needed. You can share this with your board: https://aurora.fyi/board-annual-agenda 17 18 Four Quadrants Meeting Model Break https://www.propelnonprofits.org/blog/better-board-meetings/ 19 20 5
10/1/20 Meeting Example • What would you like to add to your board 4:30 Welcome and Relationship Building : Pair up and Share – How do you believe your race affected your experience in school? What assets meetings? or limitations does this experience give you in your work on the board? 4:50 Learning Together : Bettina Love chapter discussion (Sam) • What would you reduce 5:15 Board Business : Finance Update – ED report (Sam) or let go of? – Finance update (Tom) - 6-month fiscal year end, current budget, Form 990 – Development and Governance updates (Aimee and Matt) 5:45 Generative Thinking : Impact Committee • What would you need – Presentation of work completed by Impact Committee and goals for future work to plan better board (Qorsho, chair). Board vote on ratification as standing committee meetings? 6:15 Executive session to share results ED annual review (Kathy) 6:30 Adjourn 21 22 Single Topic Example (Learning) ED present: What are the major areas in our new budget? What do they represent for the organization? Thank you! (Relationship) Pair share: How does this budget reflect your goals for the organization? What questions or concerns do you have? (Generative) Full Discussion: What path is this budget putting us on? How does it reflect our strategic plan? (Board Business) Vote to approve or recommend revisions. 23 24 6
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