Thank you for coming! • Grab some water or coffee and get WELC LCOME ME! started with our activity. • Sort the items into groups for those that do and don’t belong under each category. • Not sure? Discuss with your neighbors or staff!
NEIGHBORHOOD BOARD MEMBER ORIENTATION NEIGHBORS WEST-NORTHWEST
AGENDA • Introductions • Background and Organizational Structure - Office of Community & Civic Life • Neighbors West-Northwest “We’re Here to Help You Make a Difference!” • Support • Funding • Neighborhood / Community Association • What Does It Mean to Be a Board Member? • Communications • Records • Being an Effective Advocate for Your Neighborhood • Neighborhood Quiz • Wrap-up, Final Q&A
INTROD ODUC UCTION ONS What role do you play? What unique contributions do you make to your neighborhood association board?
OFFICE OF COMMUNITY & CIVIC LIFE BACKGR GROUN OUND & & ORGAN GANIZATION ONAL S STRUCTUR URE
PORTL TLAND’ D’S P S PUBLIC INVOLVEME MENT P PRO ROGRAMS MS Office of Community & Civic Life Neighborhood Coalition Partners • Central Northeast Neighbors Promoting a culture of civic engagement by connecting and • East Portland Neighborhood Office supporting all Portlanders working together and with government • to build inclusive, safe and livable neighborhoods and communities. Neighbors West-Northwest • Northeast Coalition of Neighborhoods Community Neighborhood Involvement Center • North Portland Neighborhood Services • Neighborhood Program • SE Uplift • Diversity Program • Southwest Neighborhoods, Inc. • Disability Program • These 7 neighborhood coalitions serve 94 Alternative Shelter • neighborhood associations city-wide New Portlanders Program • Public Involvement Best Practices • Youth Commission • Portland United Against Hate • Elders in Action Crime Prevention Diversity and Civic Leadership Partners Information & Referral Center • The Center for Intercultural Organizing (CIO) • Neighborhood Livability Services Center Latino Network • The Urban League of Portland • Neighborhood Mediation: Resolutions NW • NAYA Portland Youth and Elders Council • Noise Control • • Immigrant and Refugee Community Organization (IRCO) Liquor License Notification • Momentum Alliance • Graffiti Abatement • Cannabis Program
NEIGHB HBORHO HOOD SY SYST STEM STRUCTUR URE • Civic Life Staff • Commissioner (Chloe Eudaly) Office of • City Council Community & Civic Life • Coalition Staff • Coalition Board (11 members, 1 from each District Coalition neighborhood association) Office • Association Board • Association Committees Neighborhood or • Members • Additional Volunteers Community Association
OFFICE O E OF COMMUNITY TY & & CIVIC L LIFE Office of Community & Civic Life WHAT DO THEY DO? • Coordinate the citywide community involvement system District Coalition Office • Administers grant funding for the coalitions • Cultivates community-building & partnerships Neighborhood or • Provides trainings Community Association • Liaison with other city bureaus RESOURCES THEY PROVIDE • Database & directory of associations and volunteers (send updates to NWNW) • Bylaw templates and other governing support • Other programs that support livability • Funds for accessibility needs
OF OFFIC FICE OF OF C COM OMMUNITY & C & CIVI VIC L LIFE FE Office of Community & Civic Life SUPPORTING DOCUMENT: THE ONI STANDARDS • Create a framework for participation District Coalition Office • Clarify roles and responsibilities • Ensure accountability, transparency & accessibility Neighborhood or Community Association "THE RULES": WHAT YOU NEED TO KNOW • Meetings are open to the public: public notice / location / decisions / voting • Public access to records • Grievance process: what it can and can’t do • Land Use appeals • City notification & recognition
NOTES ON NO N OPEN M MEETINGS & & PUBL BLIC R RECORDS Public Meetings: Exception Public Records • • You may go into Executive Session (closed to the Minutes must be taken at every meeting where public) only for specific, limited purposes. a decision is made: general membership, ( ONI Standards page 40 ) board, committee, etc. and kept on file in the • Members of the press may remain in the room and NWNW office. • they may take notes but they are obliged not to use Minutes are helpful even if you’re not making the information. decisions. Remember, people have served • Don't forget to come out of executive session prior before you and will serve after you. • to voting. ( Move to go into Executive, Discuss, Move Be sure to record attendees present and votes to exit, Motion for action. ) by individual. • There are no secret ballots.
NEIGHBORS WEST-NORTHWEST PROGRAMS AND SERVICES
NWNW DI DISTRICT C COALITION OFFICE Office of Community & Civic Life District Neighbors West-Northwest is the neighborhood Coalition coalition representing 7 Northwest and 4 Southwest Office Neighborhood Associations encompassing one of the Neighborhood / Community most varied sections of Portland, where heavy Association industry, commerce and a variety of residential communities co-exist with large, pristine natural areas and riparian habitats. NWNW Board provides a forum for these 11 neighborhoods to interact, share resources and complement each other's efforts. It also offers a key channel for the city and elected officials to quickly disseminate information to a wide range of neighbors. This all leads to greater livability and harmony in our thriving urban center.
NWNW D DISTRICT ICT C COALIT ITIO ION O OFFICE Office of Community & Civic Life District • Support for: WHAT WE DO Coalition Office • Communications and outreach • Information, resources & referrals Neighborhood / • Community projects and events • Technical assistance & training Community • Websites and IT Association • Consultation for organizational • Research & information gathering on city issues management • Networking, collaboration and RESOURCES WE PROVIDE partnership building • Insurance • Direct support to NA Boards • Funding • Records archiving • Online calendar (event notice) • Bookkeeping, taxes & corporate • Print newsletter with calendar reporting (in the NW Examiner) • Fiscal Sponsorship • Membership database • • Historical memory Printing allocation
FUN UNDING & & RESOURCES Office of Community FUNDING OPTIONS MANAGED BY NWNW & Civic Life Clean Up Funds •For Litter, Bulky Waste or Recycling/Reuse events District •About $600 available per NA Coalition Office •Partner with SOLVE or others for increased capacity Neighborhood or Communication Funds Community Association •Only available to NWNW NAs •$12,000/ year •NAs apply for funds in the amount needed Community & Civic Engagement Small Grants •Available to any non-profit operating a program in coalition area •Can be used for events, programs or communications (non-capital expenses) Equipment/Tool Lending •Available for community member use •Trash grabbers, screen, tables, etc. •See nwnw.org/resources/volunteer-resources/ for the full list of resources
NEIGHBOR ORHOO OOD D & COMMUNI NITY ASSOCI CIATIONS
NEIGHBORHOOD & & CO COMMU MMUNI NITY A ASSOCIATIONS NS Office of Community & Civic Life • Educational and WHAT DO YOU DO? community events • Advocacy District Coalition • Clean-ups Office • Livability projects • Collaborate • Land use review Neighborhood / • And More! Community Association • Information sharing & communications
WH WHAT DOES I IT M MEAN T N TO B BE A A BOARD M MEMBER? Office of Community & Civic Life THE GROUND RULES From your organization FIDUCIARY DUTIES: District Coalition Office • Articles of Incorporation Neighborhood / • Bylaws Community Duty of Due Care Association From external sources • Make Reasonable Decisions • ONI Standards • Provide Financial Management • Oregon Revised Statutes 65 • Observe Laws on Tax-Exempt Status • • State and Federal Non-Profit Regulations Create and Follow Policies • Manage Protections and Responsibilities Duty of Loyalty & Conflict of Interest • Follow adopted policies & board actions Be Have Set the • Sign Conflict of Interest statements Engaged Tone Fun Make Duty of Obedience Room • Respect the mission statement Show • Up Follow the corporate purpose
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