AUTUMN ANNUAL GENERAL MEETING 3 DECEMBER 2019 | 14.00 - 17.00 1
AGENDA 13.55 Welc lcome Jan Urlings, Greater Birmingham and West Midlands European Office, ERRIN Treasurer Lars Holte Nielsen, Central Denmark, ERRIN Management Board Chair 14.00 Keynote ad address Markku Markkula, Chair of the city board of Espoo, First Vice-President of the Committee of the Regions 14.20 Approval of of th the ag agenda Approval of of min inutes fr from th the sp sprin ing Annual l Ge General l Meetin ing (11 (11 Jun June 20 2019 19) Lars Holte Nielsen, Central Denmark, ERRIN Management Board Chair 14.25 In Introduction an and confirmation of of th the new Man anagement Boa oard Members Lars Holte Nielsen, Central Denmark, ERRIN Management Board Chair 2
AGENDA 14.35 Presentation an and ap approval l of of th the draft budget for or 20 2020 20 In Indexation of of th the membership ip fees Jan Urlings, Greater Birmingham and West Midlands European Office, ERRIN Treasurer Lars Holte Nielsen, Central Denmark, ERRIN Management Board Chair Ryan Titley, Director of Projects, ERRIN 15.00 Update fr from th the ERRIN se secretariat Pirita Lindholm, Director, ERRIN Ryan Titley, Director of Projects, ERRIN 15.30 Hig ighlig lights in in 20 2019 19 an and prio riorities s for or 20 2020 20 Reports fr from Workin ing Gr Groups ERRIN secretariat and Working Group leaders 16.45 Clos losin ing remarks Lars Holte Nielsen, Central Denmark, ERRIN Management Board Chair 3
WELCOME Jan Jan Urlin rlings Greater Bir Birmingh gham and West t Mid idla lands European Offic ice, ERRIN Treasurer La Lars Holt lte Niel ielsen Ce Central De Denmark, ERRIN Management Boa Board Ch Chair 4
KEYNOTE Markku Markkula Cha hair ir of of the the ci city ty boa board of of Esp Espoo Fir First t Vic Vice-President of of the the Com ommit ittee of of the the Reg egio ions 5
APPROVAL OF AGENDA - APPROVAL OF MINUTES – SPRING AGM La Lars Holt lte Niel ielsen Ce Central De Denmark, ERRIN Management Boa Board Ch Chair 6
INTRODUCTION AND CONFIRMATION NEW MANAGEMENT BOARD MEMBERS La Lars Holt lte Niel ielsen Ce Central De Denmark, ERRIN Management Boa Board Ch Chair 7
MANAGEMENT BOARD ELECTIONS • 15 members on the Board with five seats coming up for election each year • Nominations until 11 October • Five candidate for the five available seats • Selected candidates are confirmed by the AGM 8
MANAGEMENT BOARD ELECTIONS Selected candidates Olivia de Lasteyrie Anthony van de Ven Martina Hilger Madeleine Koskull Lars Holte Nielsen, Central Ile-de-France Europe Brainport Eindhoven The Free Hanseatic City of Östergötland Denmark (FR) (NL) Bremen (re-election) (DE) (re-election) (SE) (re-election) (DK) 9
MANAGEMENT BOARD MEMBERS STEPPING DOWN THIS YEAR Many thanks for your continuous work and contribution to the successful development of ERRIN! Heidi Kristina Jakobsen Pieter De Jong Stavanger Region WaterCampus Leeuwarden (NO) (NL) 10
UPDATE FROM THE SECRETARIAT 11
THE TEAM BIOECONOMY INNOVATION & BLUE GROWTH INVESTMENT TRANSPORT ESPON POLICY INDEMAND MEMBER RELATIONS INSTITUTIONAL RELATIONS ANNA TRANBERG ILARIA D’AURIA MEMBER RELATIONS PROJECTS & OUTREACH ENERGY PIRITA LINDHOLM RYAN TITLEY HEALTH DIRECTOR DIRECTOR OF PROJECTS ICT DIGITAL HEALTH DESIGN & EUROPE CREATIVITY WE4AHA COMMUNICATIONS AGNIESZKA ANETT RUSZANOV WIECZOREK PROJECTS & POLICY COMMUNICATIONS HEIDI JOHANSSON GAIA MAROTTA TERESA VIO PROJECTS PROJECTS ADMINISTRATION & HR TOURISM SMART CITIES HEALTH ENERGY S3 INDEMAND HILARY WEBB ADMINISTRATION UNALAB DIGITAL HEALTH COMMUNICATION & PROJECTS HR MIREU EUROPE ASSISTANT 12
UPDATED WEBSITE 13
PROJECT PROCESS OBJECTIVES 1. Increase project opportunities for our members in the field of R&I 2. Promote all project related opportunities, include expert roles, tenders, and subcontracting to all members 3. Directly engage in projects aligned with the our core missions 4. Provide information and support consortium building within our WGs 14
EMAIL UPDATES RESTRICTED TO MEMBERS • All project opportunities across the website will be tagged with ‘Project Opportunity’ • Collect all the information on one page and pushes information to members’ inboxes 15
EMAIL UPDATES RESTRICTED TO MEMBERS 16
PARTNER SEARCH RESTRICTED TO MEMBERS – NON-MEMBERS CAN UPLOAD • Redesign of the ERRIN partner search tool • Restricted for concrete project ideas related to a call • Communication campaign to promote tool • Email notifications 17
NOTICEBOARD RESTRICTED TO MEMBERS • For all non-specific project related enquires: • Calls for experts • Interest in a call • Start a discussion on a call • Communication campaign to promote the tool • Email notifications 18
BROKERAGE EVENTS RESTRICTED TO MEMBERS • Formal and informal project development • Project process presentation in the WG leaders meeting • Support from the ERRIN WG leaders to embed the project process into the WGs 19
TRANSPARENCY IS KEY We take the following steps: 1. We will no longer take part in any proposals where we are restricted from sharing information on the proposal with our Management Board. 2. When recruiting regions for proposals, ERRIN will either upload the request to the Noticeboard section of the website or send an email to a specific WG. 3. We will also disseminate all information on project opportunities through the relevant section of the ERRIN website and, if appropriate, consult members with known expertise in the field. 4. If ERRIN is unable to join a proposal, we will ask if we can share the opportunity with our members. If this is possible, we will follow steps two and three. 20
PRESENTATION AND APPROVAL BUDGET 2020 Ja Jan Urli rlings Greater Birm rmin ingham West t Midla lands Bru russels Offic fice, ER ERRIN Trea easurer Ryan Ti Titley Director of of Proje ojects, ER ERRIN Lars Holte Nie ielsen Cen entr tral l Den enmark, ER ERRIN Man anagement Board Cha hair 21
OUTTURN 2019 BUDGET Q3 OUTTURN % 2019 2019 2019 INCOME MEMBERSHIP € 320,000 € 244,313 € 325,750 102% € € € € REIMBURSEMENT COSTS € - € - € - NET PROJECTS € 474,888 € 278,503 € 358,957 76% € € € € OTHER INCOME € - € 7,783 € 7,783 € € € € SUB TOTAL € 794,888 € 530,598 € 692,490 87% € 641,241 € 674,000 € 773,790 € 827,247 EXPENDITURE SALARIES / HR € 651,362 € 407,765 € 543,687 83% € € € € SECRETARIAT € 143,000 € 98,379 € 131,172 92% € € € € WORKING GROUPS € 10,000 € 4,922 € 6,563 66% € € € € TRAINING € 7,500 € 7,496 € 9,995 133% € € € € DEVELOPMENT COSTS € 15,000 € 510 € 680 5% € € € € DEPRECIATION € 4,200 € 2,033 € 2,711 65% € € € € RESERVE FOR BAD DEBTS OTHER € 8,000 2,760 € 3,679 € € € € SUB TOTAL € 839,062 € 523,866 € 698,488 83% € 798,366 € 807,526 € 816,823 € 826,260 SURPLUS -€ 44,174 € 6,732 -€ 5,998 -€ 157,124 -€ 133,526 -€ 43,033 € 987 22
OUTTURN 2019 BUDGET 2020 + BUDGET Q3 OUTTURN % BUDGET BUDGET BUDGET BUDGET 2019 2019 2019 2020 2021 2022 2023 INCOME MEMBERSHIP € 320,000 € 244,313 € 325,750 102% € 320,000 € 385,000 € 391,353 € 397,810 REIMBURSEMENT COSTS € - € - € - NET PROJECTS € 474,888 € 278,503 € 358,957 76% € 321,241 € 289,000 € 382,438 € 429,438 OTHER INCOME € - € 7,783 € 7,783 € - € - € - € - SUB TOTAL € 794,888 € 530,598 € 692,490 87% € 641,241 € 674,000 € 773,790 € 827,247 EXPENDITURE SALARIES / HR € 651,362 € 407,765 € 543,687 83% € 610,666 € 619,826 € 629,123 € 638,560 SECRETARIAT € 143,000 € 98,379 € 131,172 92% € 143,000 € 143,000 € 143,000 € 143,000 WORKING GROUPS € 10,000 € 4,922 € 6,563 66% € 10,000 € 10,000 € 10,000 € 10,000 TRAINING € 7,500 € 7,496 € 9,995 133% € 7,500 € 7,500 € 7,500 € 7,500 DEVELOPMENT COSTS € 15,000 € 510 € 680 5% € 15,000 € 15,000 € 15,000 € 15,000 DEPRECIATION € 4,200 € 2,033 € 2,711 65% € 4,200 € 4,200 € 4,200 € 4,200 RESERVE FOR BAD DEBTS OTHER € 8,000 2,760 € 3,679 € 8,000 € 8,000 € 8,000 € 8,000 SUB TOTAL € 839,062 € 523,866 € 698,488 83% € 798,366 € 807,526 € 816,823 € 826,260 SURPLUS -€ 44,174 € 6,732 -€ 5,998 -€ 157,124 -€ 133,526 -€ 43,033 € 987 23
DEVELOPMENT TRAJECTORY INVESTMENT vs RESERVES FP7 Horizon 2020 Horizon Europe NET Income Reserves 24
DEVELOPMENT TRAJECTORY INVESTMENT vs RESERVES FP7 Horizon 2020 Horizon Europe NET Income Reserves 25
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