University of Illinois SharePoint Shared Service Birds of a Feather Roundtable https://web.uillinois.edu/sharepoint Phil Nyman & Larry Gibson Spring UIUC IT Pro Forum @ iHotel June 8, 2017
Who are we? • Phil Nyman • Technology Services|Software Services • FAST3 Lead Training Specialist • Larry Gibson • AITS • Application Administration Coordinator • University SharePoint Advisory Board • 17 Representatives from UIUC, UIC and UIS • uisharepointadvisoryboard@mx.uillinois.edu
SharePoint Shared Service • UIUC, UIC & UIS Campuses • Advisory Board & Governance Guidelines/Policies • 300+ Site Collections • Free! Free! Free! • Site Collection Request form off of the shared service home page • SP2013 – Workflows, Excel|Visio|Access Services enabled • Training: FAST3 & Lynda – end user & SharePoint Designer • Upgrading to 2016!
Topics What do YOU want to talk about??? • Service Upgrade to SharePoint 2016 • BTAA (CIC) Migration/Upgrade - Shibboleth Authentication • What’s New in SharePoint 2016? • User Survey – LIVE! • Idea: SharePoint as a Learning Platform • Idea: SharePoint Fest • ???
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PROJECT OVERVIEW This project will upgrade our SharePoint Shared Service Environments with the latest software and features. Expected benefits: • Provide increased functionality to UA and Campus SharePoint users • Allow for better integration with Office 365/OneDrive services in use by the campuses These SharePoint environments are part of the enterprise shared service to the university (http://web.uillinois.edu/sharepoint) 6
PROJECT GOALS • Build SharePoint 2016 farms in Development, Test, and Production environments. • Upgrade SharePoint 2013 Production databases to SharePoint 2016 Test farms • Keep the same URL for SP 2016 (intranet.uillinois.edu) The SP 2013 site will be called old.intranet.uillinois.edu • SharePoint 2016 upgrade methodology Upgrade service databases to SP2016 Upgrade ALL site collections to SP2016 • SharePoint 2013 will be decommissioned 6 months after SP2016 goes live
PROJECT SCOPE In Scope • All existing SharePoint 2013 farm environments will be upgraded to SP 2016 • All existing SharePoint 2013 site collections on the Shared Service will be upgraded to SP 2016 • Decommissioning of all SharePoint 2013 environments 6 months after SP 2016 goes live • Implementing new servers for SharePoint 2016 environments (Development, T est and Production) Out of Scope • No new functionalities other than default SharePoint 2016 enhancements • Extranet project 8
PROPOSED SCHEDULE Alpha Testing Develop DR 1 Testing (Development roll-out plan Production Decommissi DR 2 Testing environment) GO LIVE on SP 2013 February - May – June Now - October April 2017 2017 November July 2017 January 2018 2016 – 2016 January 2017 9
Sidebar – So, what about Office 365? • University is committed to the on-prem service. • Hybrid search functionality on hold until able to federate our on-prem deployment with the three UIUC, UIC and UIS tenancies. • No target date for a UIUC SharePoint Online service.
SharePoint 2016: What’s the Same? • Forms – InfoPath 2013 • Last version of IP • IP Forms work with SP 2016 • End-of-Life: 2027 • Successor: PowerApps • Site Development- SharePoint Designer 2013 • Last version of SPD • Works with SP 2016 • Excel, Visio & Access Services • Excel not going away! Just moving to the Office Online Server (OOS)
What’s New for On-Prem? Five Essentials to Know: • File upload size raised from 2GB to 10GB • List Views no longer have a 5000 item limit • Touch-responsive tiles instead of menus for a better mobile experience • Move data seamlessly between team sites and OneDrive • Data sensitivity classification (Data Loss Prevention policies)
& more … • Visualizations & Reporting • Tableau web part! • ‘Power BI Tiles for SharePoint’ add-in • PowerPivot/Query/View for SharePoint • SQL Server Reporting Services in integrated mode • SharePoint Development • HTML5, CSS3 & JavaScript Libraries • ‘SharePoint Framework’ – a page and part model for client-side development • Workflow dev still uses SharePoint Designer 2013 • App add-in model not deprecated/obsolete • Project Server is now ‘baked in’
Survey http://go.uillinois.edu/SharePointSurvey GOALS • Know more about who is using the service • What are you doing? • Support? • Learning? • Suggestions for improvement … What do you want to do?
SharePoint as a Learning Platform Idea: • A focal point for departmental learning – documents, policies, activities • Staff and faculty professional development • Not a replacement for dedicated LMS • SharePoint Education Services! • A familiar, convenient environment • Easy to customize – lists, document libraries & other web parts
SharePoint Fest! Idea: • Showcase campus SharePoint sites • See how SharePoint is used on your campus • Talk to people who developed and customized sites • Tutorials – beginner, intermediate, advanced topics • Exchange ideas and experiences!
Thank You! SharePoint Shared Service Home Page https://web.uillinois.edu/sharepoint Survey http://go.uillinois.edu/SharePointSurvey Advisory Board uisharepointadvisoryboard@mx.uillinois.edu User Group List uisharepoint@lists.illinois.edu Contact Us uisharepointsupport@uillinois.edu please take the survey & complete the conference feedback form
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