Transitioning back into your Workplace: A People Management Perspective
RBHR in a Nutshell We handle our client’s issues as if they were our • own. About RBHR Providing tailored retained and consultancy • solutions that deliver fast and effective outcomes for our clients through our vast experience. • All your ‘Peace of mind for your HR , Training and Recruitment needs people management matters’ under one roof! 2
Running Order Todays webinar will cover the following elements: 1. Practicalities – welcoming the new normal 2. People – support and management of your team 3. Procedures – touch on employment law considerations and check if your policies remain fit for purpose 4. Discussion and questions Peace of mind for your people management matters 3
Practicalities Welcoming the new normal Peace of mind for your people management matters 4
Gov’s 5 steps to working safely 1. Carry out a COVID-19 risk assessment, 2. Develop cleaning , handwashing and hygiene procedures, 3. Help people to work from home , 4. Maintain 2m social distancing, where possible, 5. Where people cannot be 2m apart, manage transmission risk . Peace of mind for your people management matters 5
Some things to consider… 1, 2, 3 Ensure your business meets these three key tests before bringing your people back to the workplace: 1. Is it essential? Can your people continue to work from home ? If they can, they must continue to do that for the foreseeable future. Those who can’t work from home , is their work deemed essential or could the business continue to use the Government’s Job Retention Scheme/Flexible Furlough Scheme for longer, giving them the time needed to put safety measures and clear employee guidance and consultation in place? You may have a combination of the two within your business. Peace of mind for your people management matters 6
Some things to consider… 2 Ensure your business meets these three key tests before bringing your people back to the workplace: 2. Is it sufficiently safe? Consider your duty of care Identify and manage risks Employers have a duty of care to identify and manage risks to ensure that the workplace is sufficiently safe to return to. Consider taking your time with a gradual or phased returns to work to test health and safety measures in practice to ensure they are robust and can work with larger numbers before encouraging more people back into the workplace. Peace of mind for your people management matters 7
Some things to consider… 3 Ensure your business meets these three key tests before bringing your people back to the workplace: 3. Is it mutually agreed? Communicate with your people and teams Listen to any concerns, so the best solutions can be put in place Feedback … regularly and ongoing It’s vital that there is a clear dialogue between employers and their people so concerns, such as commuting by public transport, can be raised and individuals needs and worries taken into account. There will need to be flexibility on both sides to accommodate different working times or schedules as ways of managing some of these issues. Do schedules and shifts need to be staggered or adjusted? Sharing your risk assessments and actions should help Peace of mind for your people management matters 8
Great office space? …But is it a Covid -19 compliant workspace? Peace of mind for your people management matters 9
Actions Practicalities 1. Carry out a COVID-19 risk assessment, 2. Develop cleaning , handwashing and hygiene procedures, 3. Help people to work from home , 4. Maintain 2m social distancing, where possible, 5. Where people cannot be 2m apart, manage transmission risk . Contact the team about using our ‘ planning a return to work tool ’ to help you identify if work is essential, safe and mutually agreed. Peace of mind for your people management matters 10
People Support and management of your team Peace of mind for your people management matters 11
Returning to the workplace How you manage a return to the workplace will depend on the type of closure arrangements you have been operating. The 3 most prevalent types are: 1. Business not trading at all (all staff furloughed) 2. Business trading on a limited basis (some staff furloughed, some working from home or in company premises) or where only ‘essential’ workers are currently in work 3. Business trading fully but all staff working from home . Peace of mind for your people management matters 12
Some things to consider… Whichever of these is closest to your individual business, there are some common issues you will need to address: • Home working expected to carry on - are arrangements suitable longer term? Social distancing guidance from Gov must be • followed – floor planning? • Minimise the risk of infection – hygiene protocols? • Desk, seating and working arrangements - side to side/back to back? • Meetings, travel ways of working arrangements? • Managing return to work anxiety? PPE? • Peace of mind for your people management matters 13
Getting everyone ready… Communicate, tell, sell and gain buy-in: • Brief your people on new ways or working and your approach to the pandemic • Understand their situation – does there need to be any flexibility i.e. child/shielding/elder care? Allay your peoples fears and anxieties • Encourage and support managers to have return to • work 1-2- 1’s where key focus is health, safety and wellbeing Consider if a re-orientation/re-induction is • necessary for returning staff • Be inclusive You may have some staff how have not stopped • Peace of mind for your people management matters 14
To mask or not to mask? PPE – Have you got your staff covered? Peace of mind for your people management matters 15
Actions People 1. Communicate, communicate , communicate! 2. Document 3. Gain agreement , in writing where possible/appropriate 4. Publish your plans, risk assessments and ways of working expectations 5. Consider how you engage or reengage your people Peace of mind for your people management matters 16
Procedures Touch on employment law considerations and check if your policies remain fit for purpose Peace of mind for your people management matters 17
Check your procedures Some things to consider: • Written agreement from all staff furloughed Policies, procedures and risk • assessments fit for purpose and communicated to staff • Short term working/restructuring Reduction in hours • • Further furlough • Redundancies • Shielding or bereavement Holiday… • Peace of mind for your people management matters 18
Employment Law changes – April 2020 Just in case you missed it: • Parental Bereavement and Pay Act – Jack’s Law • GDPR – using data remotely Information and Consultation arrangement • Tax changes tax on termination payments • • Written Statement of terms • Equal pay for agency workers EU Settlement Scheme • • European Temporary Leave to Remain (Euro TLR) IR35 reforms postponed until April 2021 • Peace of mind for your people management matters 19
Don’t forget about the ‘B’ word… There will likely be further change with Brexit still on the horizon Download your copy of our April Employment Law update from the RBHR home page Peace of mind for your people management matters 20
Actions Procedures 1. Check your procedures are up to date and still fit for purpose 2. Check contracts of employment are compliant – there are additional requirements they must include from April 3. Review your employee handbook 4. Communicate changes to staff, consulting as necessary and ensure documentation of any agreed changes 5. Keep documentation up to date with changes or perhaps consider outsourcing this Peace of mind for your people management matters 21
Ask the audience? If not… don’t worry, Team RBHR are here to help! Are all your procedures in place? Peace of mind for your people management matters 22
Further Information To support the discussion during this webinar, the following links and additional information may be helpful Links Additional Information Speak to the RBHR team if you require any further • RBHR April employment law update – available on our website advice, guidance or practical support in implementing your return to work plans. • ACAS – Working safely during Coronavirus Low cost retainers HSE – Latest information and advice • Fixed price restricting and redundancy options • HSE – Mental health and wellbeing Ad-hoc on-demand solutions Low cost award winning HR software solution Peace of mind for your people management matters 23
Check List If you’re unsure where to start, and you’ve got a blank sheet of paper when it comes to planning your return to work/the office, use this back to work checklist to help get you started You can download your copy for the RBHR website Peace of mind for your people management matters 24
Stay alert and stay safe everyone! Peace of mind for your people management matters 25
Thank you for listening Ben Malik 01935 411 191 b.malik@rebeccabevins.co.uk www.rebeccabevins.co.uk www.linkedin.com/company/rbhr RBHR… because your people matter! 26
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