Together, we prepare our students for their future. Please review - PowerPoint PPT Presentation

Together, we prepare our students for their future.

Please review this presentation before attending your assigned orientation date. Use the red hyperlinks for more detailed information. You will be expected to have decisions made regarding benefit elections before the orientation. If you have questions, please contact Anne Sexton at 540-834-2500 ext. 1500 or email asexton@spotsylvania.k12.va.us Please bring fully completed forms to the orientation. We do require all dependents DOB and SS#’s (If you do not have access to a printer you must contact the Office of Human Resources prior to the orientation date) Required Benefit Forms: Instructions and examples are provided in this presentation Anthem Medical Enrollment/Waiver Form  Dental Enrollment/Waiver Form  VRS new Member Enrollment Form (complete even if you have previous VRS service)  Designation of Beneficiary Form VRS-2  Optional Group Life Enrollment/Waiver Form VRS-39  Mark III New Hire Information Sheet 

Medical, Vision & Prescription Drug   Dental Insurance Short-term Disability/Long-term Disability  Virginia Retirement System  Group Life Insurance  Supplemental Insurance Products – Mark III  › Flex Spending Accounts › Misc. Insurance Plan FICA  Sick Leave Days (1 per month)  2 Personal Leave Days  Annual Leave (most 12 month employees only) 

• Plan year starts 10/1/2018 Refer to rates and summary of benefits for 2018-2019 • You must enroll/waive within 30 days of your hire date • For approved qualifying mid ‐ year event, you are permitted to make a change to your health insurance plan outside of open enrollment as long as it is within 30 Days of the event

Anthem BlueCross Blue Shield plans offered: Information below for 2018-2019 year starts 10/1/2018  KeyCare Expanded  KeyCare 500 › employee only, employee + child, employee + spouse, family shared, family Refer to Summary of Benefits for comparison

Anthem Blue Cross Blue Shield employee only, employee + child, employee + spouse, family shared, family Refer to Plan Details Employees may choose the level of benefits — medical and dental, medical only, or dental only.

Hired (start date) and healthcare election made during the pay periods as follows:- Hired 12/2/18-1/5/19 – insurance will start February 1 Hired 1/6/19-2/9/19 – insurance will start March 1 Hired 2/10/19-3/9/19 – insurance will start April 1 Hired 3/10/19-4/13/19 – insurance will start May 1 Hired 4/14/19-5/11/19 – insurance will start June 1 Hired 5/12/19-6/8/19 – insurance will start July 1 Hired 6/9/19-6/30/19 – insurance will start August 1 Hired 7/1/19-7/13/19 – insurance will start September 1 If you are hired within a certain pay period, but do not make your healthcare election until the following pay period, the start date will be as detailed for the following pay period – not the pay period that you were hired. Example: Hired 1/6/19-2/9/19, healthcare election made on 2/11/19 – your insurance will start on April 1 Qualifying Mid-Year Event: Any changes to healthcare approved as a Qualifying Mid-Year event must be processed before payroll closes for the month if the change is to be effective the 1 st of the following month Example: Married 2/11 – 30 days to add spouse to healthcare To add spouse with cover effective 3/1 – must have all documents by 2/9 (close of payroll) Documents received after 2/9 cover will be effective 4/1

Enter date Enter Select plan and premium coverage tier Circle child or spouse Enter hire date Employee information Enter dependent information must have SS# Sign/date to enroll

Part A Part B Part C Part D

Part A Part D

Eligibility  Completed one year of contracted employment  Regular full-time or part-time employees of SCPS  Actively at work in a contracted position: › at least 5 hours per day and no less than 175 days per year for a full-time employee; or › Less than 5 hours per day and no less than 175 days per year for a part-time employee  Partial/full income replacement depending on months of service Note: Employee paid short term disability is provided by Mark III – see later slide for details

 Full-time (contracted more than 5 hours or more a day) employees are eligible to participate in VRS  All employees contribute 5% of annual salary  SCPS contributes amount governed by the Virginia General Assembly  3 plans under the VRS plan details › Plan 1- membership date is before July 1, 2010, and you were vested as of January 1, 2013 › Plan 2 - membership date is on or after July 1, 2010, but before January 1, 2014 › Hybrid Plan – membership date is on or after January 1, 2014

 Plan 1 and Plan 2 members are under a defined benefit plan  VRS manages the investments/risks  Under this plan, your retirement benefit is based on your age, service credit and average final compensation at retirement using a formula.

 Hybrid Plan – consists of 2 components total 5% mandatory contribution of annual salary spilt:- › Defined Benefit (4%) – VRS manages investment/risk › Defined Contribution (1%)- Member (employee) manages the investment/risk.  VRS contracted with ICMA-RC to provide record keeping services for this component. Investment options available from ICMA-RC  New members to the VRS will be automatically enrolled in the Hybrid plan. Expect to receive a letter from ICMA- RC after you are enrolled. ICMA-RC will provide details of how to login to your account to manage your investment and contribution options

 Hybrid Members may add additional voluntary contributions › Up to an additional 4% of annual salary › May contribute in 0.5% increments on quarterly basis › SCPS must match each 0.5% voluntary employee contribution with a 0.25% contribution › Maximum employee voluntary contribution is 4% and maximum SCPS contribution is 2.5%  Go to www.VARETIRE.org for details of the Hybrid Plan

Sign and date when printed

 SCPS pays premium – underwritten by Minnesota Life Insurance Company  Benefit is 2 times your annual salary (rounded up to next thousand) for death by natural causes  Benefits is 4 times your annual salary (rounded up to next thousand) for accidental death  A dismemberment protection is also included  Certificate of Insurance

 Employee pays premium – can cover self, spouse and/or child(ren)  Benefit options are 1, 2, 3 or 4 times your rounded annual salary  Spouse and/or children coverage elections are based on the option the employee selects  Guaranteed coverage for employee if applied for within 31 days of hire.  Spouse must complete Evidence of Insurability for all options above 1.  To calculate cost and for more information go to VRS Life Insurance page or review the rates in the booklet in the form section of the orientation

If electing coverage complete Section 1: Employee Information Employer code use 40188 all employees EXCEPT Regular Cafeteria, Custodian, Maintenance or Transportation use 55588 Section 2: select who you want to enroll Section 3: complete only if you are electing to enroll spouse and/or child(ren) Section 4: Sign & Date Complete the Evidence of  Insurability Form only if you elected to enroll a spouse and either option 2,3 or 4. The information requested relates to your spouse If waiving coverage complete Section 1: Employee information Section 5: sign/date

Order of Precedence: You may choose the order established by law to provide payment of your benefits or you may designate specific beneficiaries to receive your benefits in the event of your death. The order of precedence is as follows: • To your spouse; • If no surviving spouse, to your natural or legally adopted children and descendents of your deceased natural or legally adopted children; • If none of the above, to your parents equally or to the surviving parent; • If none of the above, to the duly appointed executor or administrator of your estate; • If none of the above, to your next of kin under the laws of the state where you reside at the time of your death. See next slide for example of the VRS-2 Beneficiary Form

Everyone complete Part A If you agree to the Order of Precedence check the top box in Part B. It is not necessary to list the names of your beneficiaries If you do not agree with Order of Precedence check bottom box in Part B and complete the section to list all your beneficiaries.

If you agree to the Order of Precedence check the top box in Part C. It is not necessary to list the names of your beneficiaries If you do not agree with Order of Precedence check bottom box in Part C and complete the section to list all your beneficiaries Everyone sign Part D and complete Box 7

 Hybrid Plan members will also need to complete a designation of beneficiary for the Defined Contribution Account  You will receive a letter from ICMA-RC, which will contain information regarding your online account. Once you login to your account, you will be able to complete the beneficiary form online.